Coordinator of Facilities

Ashburnham-Westminster Regional Schools; Ashburnham (MA); On-site; USD 60,000 - 95,000; Full time

Job summary

Ashburnham-Westminster Regional Schools in Ashburnham, MA is seeking a Coordinator of Facilities to oversee maintenance, operations, and upkeep of district buildings and major systems.

The role requires coordinating daily facilities operations, managing maintenance and projects, supervising custodial staff, and working with administrators and external contractors to maintain safe, efficient school facilities.

Qualifications

• Experience in facilities management, building operations, maintenance, construction, or a related field.
• Demonstrated ability to coordinate projects, manage competing priorities, and resolve operational issues effectively.
• Knowledge of building systems, preventative maintenance practices, contractor coordination, and workplace safety.
• Strong organizational, communication, interpersonal, and problem-solving skills.
• Ability to work collaboratively with administrators, staff, vendors, contractors, and community partners.

Responsibilities

• Coordinate daily and ongoing operation, maintenance, and repair of district buildings and related systems with emphasis on heating and cooling systems.
• Develop and coordinate preventative maintenance schedules to support safety, reliability, and facility preservation.
• Respond to facility concerns, prioritize work orders, and coordinate timely resolution of requests.
• Coordinate facilities projects, including renovations, repairs, inspections, and building improvements, ensuring safety and efficiency.
• Work with district administration to identify needs, plan projects, develop budgets, and prioritize capital improvements.
• Coordinate and monitor outside contractors, vendors, and inspections to ensure quality work and compliance with requirements.
• Support building codes, fire/life safety regulations, environmental regulations, and other standards.
• Coordinate building access, security-related needs, and emergency procedures with administration and staff.
• Oversee inventory of supplies, equipment, and purchasing in accordance with procedures.
• Collaborate with principals, custodial staff, business office, and others to address operational needs and minimize disruption.
• Maintain accurate facilities records, service documentation, and project information.
• Coordinate planning for summer maintenance, school openings, events, and seasonal needs.
• Identify opportunities to improve efficiency and resource use.

Skills

Facilities management

Project coordination

Communication

Problem solving

Organizational skills

Team collaboration

Computer proficiency

Work order systems

Public sector experience

Flexible schedule

Education

Bachelor's degree preferred

Job description

Ashburnham-Westminster Regional Schools Ashburnham-Westminster Regional Schools - Ashburnham, Massachusetts Open in Google Maps

Coordinator of Facilities

Ashburnham-Westminster Regional Schools Ashburnham-Westminster Regional Schools - Ashburnham, Massachusetts Open in Google Maps

Job Details

Job ID: 5963587
Application Deadline: Posted until filled
Posted: Oct 19, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

The Ashburnham-Westminster Regional School District is seeking a Coordinator of Facilities to oversee and coordinate the maintenance, operations, and upkeep of district buildings and major systems The successful candidate will coordinate daily facilities operations, manage maintenance needs and projects, supervise custodial staff, work collaboratively with school administrators and staff, and oversee relationships with outside contractors and service providers. This is an opportunity for a skilled facilities professional to make a meaningful, district-wide impact on the school environment.

Essential Functions

• Coordinate the daily and ongoing operation, maintenance, and repair of district buildings and related systems with particular emphasis on heating and cooling systems throughout the district.
  
• Develop and coordinate preventative maintenance schedules to support building safety, reliability, and long-term facility preservation.
  
• Respond to facility concerns, prioritize work orders, and coordinate timely resolution of maintenance and repair requests.
  
• Coordinate facilities projects, including renovations, repairs, inspections, and building improvements, ensuring work is completed safely and efficiently.
  
• Work with district administration to identify facilities needs, plan projects, develop budgets, and prioritize capital improvements.
  
• Coordinate and monitor outside contractors, vendors, service providers, and inspections to ensure quality work and compliance with applicable requirements.
  
• Support compliance with building codes, fire and life safety requirements, environmental regulations, and other applicable federal, state, and local standards.
  
• Coordinate building access, security-related facilities needs, and emergency response procedures in collaboration with district administration and school personnel.
  
• Oversee inventory of custodial and maintenance supplies, equipment, and related purchasing in accordance with district procedures.
  
• Collaborate with school principals, custodial staff, the school business office, and other departments to address operational needs and minimize disruption to school activities.
  
• Maintain accurate facilities records, service documentation, inspection reports, work orders, and project information.
  
• Coordinate planning for summer maintenance, school opening, special events, and other seasonal facilities needs.
  
• Identify opportunities to improve operational efficiency, facility conditions, and the effective use of district resources.
  
• Perform other related duties as assigned by the Superintendent.
  
• Coordinate the daily and ongoing operation, maintenance, and repair of district buildings and related systems with particular emphasis on heating and cooling systems throughout the district.
  
• Develop and coordinate preventative maintenance schedules to support building safety, reliability, and long-term facility preservation.
  
• Respond to facility concerns, prioritize work orders, and coordinate timely resolution of maintenance and repair requests.
  
• Coordinate facilities projects, including renovations, repairs, inspections, and building improvements, ensuring work is completed safely and efficiently.
  
• Work with district administration to identify facilities needs, plan projects, develop budgets, and prioritize capital improvements.
  
• Coordinate and monitor outside contractors, vendors, service providers, and inspections to ensure quality work and compliance with applicable requirements.
  
• Support compliance with building codes, fire and life safety requirements, environmental regulations, and other applicable federal, state, and local standards.
  
• Coordinate building access, security-related facilities needs, and emergency response procedures in collaboration with district administration and school personnel.
  
• Oversee inventory of custodial and maintenance supplies, equipment, and related purchasing in accordance with district procedures.
  
• Collaborate with school principals, custodial staff, the school business office, and other departments to address operational needs and minimize disruption to school activities.
  
• Maintain accurate facilities records, service documentation, inspection reports, work orders, and project information.
  
• Coordinate planning for summer maintenance, school opening, special events, and other seasonal facilities needs.
  
• Identify opportunities to improve operational efficiency, facility conditions, and the effective use of district resources.
  
• Perform other related duties as assigned by the Superintendent.

Position Type: Full-time
Job Categories:

Administration > Facilities

Job Requirements

• -Experience in facilities management, building operations, maintenance, construction, or a related field.
  -Demonstrated ability to coordinate projects, manage competing priorities, and resolve operational issues effectively.
  -Knowledge of building systems, preventative maintenance practices, contractor coordination, and workplace safety.
  -Strong organizational, communication, interpersonal, and problem-solving skills.
  -Ability to work collaboratively with administrators, staff, vendors, contractors, and community partners.
  -Proficiency with computers and facilities management or work-order systems.
  -Experience in a school district, municipal, or public-sector environment preferred.
  -Relevant technical training, certifications, or licenses preferred, as applicable to assigned responsibilities.
  -Ability to respond to urgent facilities needs and work a flexible schedule when necessary.
• Bachelor degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Todd Stewart
• 11 Oakmont Drive
• Ashburnham, Massachusetts 01430
• Phone: [phone]
• Email: [e-mail]

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