Coordinator, Music Tour Marketing

teamwass; Chicago (IL); On-site; USD 56,000 - 68,000; Full time

Job summary

THE·TEAM’s music department represents prominent artists across genres for live performances, touring, and brand partnerships. The Tour Marketing Coordinator will support the Director of Tour Marketing in developing and executing national and international marketing strategies to maximize ticket sales and budgets.

Based in Chicago, this in-person role requires 3–4 years in a live music marketing setting, preferably with agency experience.

Qualifications

• 3-4 years of professional experience in the music industry in an office setting or in a live music marketing-related role
• Candidate should have agency experience strongly preferred
• Must be based in Chicago, IL or willing to relocate; U.S. work authorization required (visa sponsorship not available)
• Ability to manage multiple tours and clients with strong organizational skills and attention to detail
• Proactive, collaborative, reliable, and able to work across time zones and departments

Responsibilities

• Create, manage and maintain tracking documents for artist marketing for all tours.
• Coordinate tour announcements and on-sales for national and international shows.
• Create and distribute marketing and ticketing emails to promoters.
• Collect and organize localized creative, plans, proposals, headers and audits from promoters.
• Distribute new content to promoter teams and ensure information accuracy across platforms.
• Liaise between agents, clients, promoters and external partners.
• Participate in brainstorming for marketing ideas across tours.
• Work with the team to build department-wide systems and processes.
• Cover client shows to support artist and agent teams.

Skills

Live music marketing

Agency experience

Tour marketing coordination

Project management

Communication

Tools

Adobe Creative Suite

Box

Google Workspace

Microsoft Office

Meta Business Manager

Job description

THE·TEAM’s music department is proud to provide representation to prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world.

THE·TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit the.team.

The Tour Marketing Coordinator will work with the Director of Tour Marketing to develop, implement and execute marketing and ticketing strategies focused on a variety of audiences with a primary goal of selling tickets and maximizing marketing budgets for client tours and one-offs nationally and internationally.

This is not an entry-level role. The ideal candidate has 3-4 years (minimum) of professional experience working in a live music/music marketing-related role with previous agency experience strongly preferred. The candidate should be interested in music marketing and live music/touring. This position requires a proactive, detail-oriented, communicative, highly motivated and organized individual who will continue to learn on the job, take initiative, and work under limited supervision across multiple clients and tours. Flexibility, attention to detail, and the ability to multi-task are crucial in this high-volume role working across the Director’s rotating roster of more than 100 music clients.

The Coordinator will work with internal agent teams, managers, labels, tech partners, ticketing vendors and national and local marketing individuals to build announcement timelines, organize and execute artist-specific marketing, including, but not limited to, digital, print, radio, TV and outdoor. Project management skills are the foundation of this role, with creative marketing skills secondary.

This role is based in-person in our Chicago office.

Specific responsibilities include, but not limited to:

• Creating, managing and maintaining tracking documents and spreadsheets for artist marketing for all tours.
• Coordinating tour announcements and on-sales for upcoming national and international shows and tours.
• Creating and distributing marketing and ticketing emails to promoters.
• Collecting localized creative, marketing plans, radio proposals, ticketing headers, ticketing audits and additional materials from promoters.
• Distributing new content to promoter teams as received from artist teams.
• Cross-checking all artist and promoter social media and official website platforms as well as ticketing links, pre-sales and any VIP program implementation to ensure all information is accurate.
• Acting as a liaison between agents, clients/client teams, promoters and other external partners.
• Participating in brainstorming sessions for creative marketing ideas to implement throughout tour campaigns.
• Working closely with the overall tour marketing department/team on building department-wide systems to make our department more efficient, creating presentations, submitting partner pre-sale requests, managing department interns, as well as additional initiatives as assigned.
• Covering client shows to provide visibility and support to artist and agent teams.

QUALIFICATIONS

• Must be based in Chicago, IL or willing to relocate. (Must have valid U.S. work authorization as visa sponsorship is not available.)
• 3-4 years of professional experience working in the music industry in an office setting, or in a live music marketing-related role. Priority given to candidates with agency experience.
• Must demonstrate maturity and tact when working with internal/external stakeholders and possess strong interpersonal awareness and the ability to gauge group dynamics.
• Stays calm under pressure and uses structure, processes, and systems to prioritize and streamline workflow.
• Focuses on details as much as the big picture, communicates clearly, and enjoys catching discrepancies, grammatical errors, and formatting issues (marketing letters, ad copy, artist admats).
• Maintains confidentiality, discretion and professionalism.
• Awareness/knowledge of key players in the live music space and understanding of the Pop/Rock/Urban ecosystems.
• Flexibility to work on tours worldwide across multiple time zones in a variety of territories.
• Ad platform literacy (Meta Business Manager) and proficiency in Adobe Creative Suite (Photoshop/Illustrator), Box, Google Workspace, Microsoft Office Suite.
• Proactive, reliable, resourceful, and assertive when necessary.
• Brings a highly collaborative, adaptable mindset to the team and is eager to jump in wherever needed to ensure a tour's success.
• Highly motivated and excited to continuously learn with the goal of succeeding and growing in the role and department.

BASE SALARY: $62,000 plus potential for discretionary bonus.

• Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on the circumstances of each role.

THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.