Coordinator, Meridian Center for Global Leadership

Meridian-International-Center; Washington (District of Columbia); Hybrid; USD 52,000 - 55,000; Full time

Job summary

Meridian Center for Global Leadership in Washington, DC seeks a Coordinator to manage administrative, logistical, and financial arrangements for in-person and virtual leadership programs. The role supports federal and private-sector-funded initiatives and may involve travel.

A 2+ year track record in admin and program support is preferred, with strong organizational and intercultural communication skills. The position is based in Washington, D.C., with possible partial remote work; an exempt,

Qualifications

• Bachelor’s degree as listed in Education
• Minimum of 2 years of relevant professional experience
• Experience working with international participants or programs preferred
• Experience with international convenings or United Nations ecosystem preferred
• Experience coordinating travel logistics and managing budgets in compliance with procedures

Responsibilities

• Coordinate end-to-end logistics for domestic and international programs, including travel and lodging logistics
• Manage virtual and hybrid programming logistics, including videoconferencing and registrations
• Produce written outputs such as session descriptions, briefing documents, and program summaries
• Administer and reconcile program funds and develop/monitor project budgets; process invoices and reimbursements
• Lead procurement processes: drafting RFPs/RFQs, vendor contracts, and documentation
• Support participant recruitment, materials preparation, and visa documentation
• Maintain digital records in line with data privacy policies
• Provide stakeholder updates and assist with funder reporting and financial reconciliation
• Provide onsite logistical support during potential travel
• Assist with program communications and development of proposals
• Complete organizational administrative duties in a timely manner
• Other duties as assigned

Skills

Organizational skills

Intercultural communication

Team collaboration

Attention to detail

Adaptability

Education

Bachelor’s degree in International Relations, International Development, Political Science, Science and Technology Policy, Security Studies, Public Administration, Business

Tools

Microsoft Office

Canva

Zoom

Salesforce

Job description

Description

Title: Coordinator, Meridian Center for Global Leadership

Salary: $52,238 to $55,125

Employment Status: Full-Time

FLSA Classification: Exempt

Direct Report Title(s): Non-Supervisory

Supervisor Title: Associate Program Officer, Program Officer, or Director

Summary of Position: Coordinators within the Meridian Center for Global Leadership (MCGL), manage all administrative, logistical, and financial arrangements for in-person and virtual leadership programs, including events on the sidelines of global convenings, exchange programs, reverse trade missions, workshops, and trainings, funded by federal and private-sector partners. Programs will be implemented in close collaboration with Meridian Centers, including Meridian’s Center for Technology, Innovation and Space. Participants include U.S. and global government staff, U.S. and global tech industry players, emerging professionals, and subject matter experts engaging with counterparts to exchange perspectives on priority issues and industry trends. Coordinators are expected to oversee the day-to-day implementation of both long-term initiatives and short-term programs.

This Coordinator position is anticipated to support long-term federal awards; trainings and convenings with the U.S. Department of State and U.S. Trade and Development Agency. This Coordinator will also be expected to support division-wide communications and business development initiatives, as capacity allows. Some travel may be required.

This position is in Washington, D.C. and requires MD, DC, or VA residence for all employees. The position may work partially remotely until further notice.

Requirements

Position Responsibilities:

• Coordinate end-to-end logistics for domestic and international-facing programs—including arrangements for individual and group airfare, lodging, ground transportation, convening venues, and cultural activities—ensuring timely delivery and with compliance and budget alignment
• Manage virtual and hybrid programming logistics, including videoconference platforms, event registration tracking, and distribution of digital materials
• Produce written outputs, including session descriptions, talking points, briefing documents, runs of show, discussion questions, staffing plans, program summaries, and other materials
• Administer and reconcile program funds (GSA per diem, travel advances, cultural allowances, prepaid cards) and develop/monitor project budgets; process invoices, reimbursements, vendor payments, and monthly expense reports in compliance with funding regulations
• Lead procurement processes, including drafting RFPs/RFQs, preparing vendor contracts, ensuring compliance with procurement policies, and maintaining accurate documentation
• Support participant recruitment and selection; prepare program materials and brief participants on grant provisions, travel arrangements, per diem, and insurance coverage
• Collect and organize participant onboarding materials and prepare detailed exchange visitor visa documentation, as required
• Maintain accurate and organized digital records in alignment with data privacy policies.
• In tandem with a program lead, provide stakeholder updates and assist with funder reporting, monitoring and evaluation, and final financial reconciliation
• Provide onsite logistical support during possible domestic and international travel, as needed
• Support program communications by drafting social media posts, website content, and program highlights, and coordinating with the Communications team to share program activities and outcomes.
• Contribute to business development efforts such as assisting with drafting of supporting materials and packaging of proposals.
• Responsible for completing all organizational administrative responsibilities in a timely manner and meeting all organizational administrative deadlines
• Other duties as assigned

Education/Experience:

• Bachelor’s degree in International Relations, International Development, Political Science, Science and Technology Policy, Security Studies, Public Administration, Business, or a related field
• Minimum of 2 years of relevant professional experience, including administrative, event, policy, or program support responsibilities
• Or any equivalent combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position
• Experience working with international participants or programs, including study or professional experience abroad preferred
• Experience working with international convenings, standards bodies, or United Nations ecosystem
• Demonstrated experience coordinating domestic and/or international group travel logistics and managing budgets in compliance with established financial procedures preferred
• Ability to thrive in an independent, fast-paced environment with shifting priorities, deadlines, and program demands while maintaining attention to detail

Knowledge, Skills, Abilities:

• Interest in emerging technology policy, including artificial intelligence, cybersecurity, or space, preferred
• Exceptional organizational skills with the ability to manage complex, detail-oriented tasks independently, prioritize multiple projects, and perform effectively under tight deadlines in dynamic environments
• Collaborative, proactive team player with strong interpersonal skills and the ability to work effectively with international visitors, partners, and funders
• Familiarity with international exchange programs and federally-funded project administration preferred; commitment to fostering an inclusive workplace aligned with organizational values
• Strong inter-cultural communication skills; maturity, cultural sensitivity, and tact suitable for working with individuals from around the world

Technical Requirements:

• Proficiency in Microsoft Office, including Word, Excel and PowerPoint, Outlook and Teams is necessary for this role
• Experience with Canva, Zoom and Salesforce is helpful

Employer’s Statement

Meridian is committed to empowering global leaders and amplifying voices from a wide variety of backgrounds to create pathways for greater understanding, shared values, and respect. Connecting people has been our foundation for more than 65 years. If you share our values and enthusiasm for promoting non-partisan collaboration to address global challenges and opportunities, you can find a home at Meridian.

As an equal opportunity employer, Meridian is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), gender identity or expression, sexual orientation, national origin, age, disability, genetic information, personal appearance, family responsibilities, marital status, matriculation, political affiliation, veteran or military status, or any other status protected by applicable federal, District of Columbia, or local law. This commitment applies to all terms and conditions of employment, including recruitment, hiring, training, promotion, transfer, compensation, discipline, layoff, recall, and termination.

Meridian provides reasonable accommodations to qualified applicants and employees with disabilities and to individuals with sincerely held religious beliefs and practices, and for pregnancy, childbirth, or related medical conditions, as required by applicable law. Applicants who require an accommodation during the application or interview process are encouraged to contact Human Resources.

Meridian offers a comprehensive benefits package, which may include medical, dental, retirement, life and disability insurance, voluntary benefits, paid leave, and paid holidays. Eligibility and coverage are subject to the applicable plan documents and Meridian policies.