Coordinator, Meetings and Events

CTIA; Maryland; Hybrid; USD 32,000 - 59,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401(k) plan with employer match

Commuter and transit benefits

Paid vacation and sick time

Job summary

CTIA is seeking a Coordinator, Meetings & Events to join the Communications team. You will collaborate with the Director to design and deliver a range of local and nationwide events, including leadership summits, board meetings, and receptions.

This entry-level role targets candidates with 1–2 years of experience and a proactive, detail-oriented approach. Ideal candidates will manage end-to-end logistics, registrations, and post-event reporting, while supporting multiple projects and maintaining

Qualifications

• 1-2 years of relevant experience in event planning or project management.
• Exceptional organizational skills with impeccable attention to detail.
• Skilled written and verbal communicator; ability to effectively and professionally communicate with C-suite executives and VIPs.
• Self-starter with the ability to prioritize, work independently, and follow through effectively.
• Ability to maintain a positive, results-oriented attitude while working under strict deadlines.
• Ability to build strong internal relationships and leverage cross-department resources.
• Demonstrated proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) required.

Responsibilities

• Plan and execute 15-20 internal and external events annually (summits, Board meetings, receptions, webinars, staff events).
• Assist with event logistics: site search, design, catering, AV, signage and materials.
• Oversee all registration aspects: build webpages, manage lists, draft emails, provide reports.
• Handle onsite registration and post-event attendance reporting for stakeholders.
• Support timeline maintenance and cross-project tasks; research new event offerings and venues.
• Provide administrative support: invoices, contracts, shipping, meetings, CTIA Events inbox.
• Travel to offsite events as needed; anticipate 3-7 trips annually.

Skills

Event software

Registration systems

Project coordination

Customer service

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Word/Excel/PowerPoint

Job description

Job Title: Coordinator, Meetings and Events

Department: Communications

Reports to: Director, Meetings and Events

FLSA Status: Non-Exempt

Salary Range: $53,100 - $59,000

Summary

The Coordinator, Meetings & Events will work closely with the Director, Meetings & Events to create, develop and implement a wide variety of local and nationwide events. This entry-level position is an excellent opportunity for a candidate with 1-2 years of experience and a desire to further develop a career in event management. The ideal candidate is energetic, forward-thinking, creative and detailed oriented.

Essential duties and responsibilities include the following (other duties may be assigned)

• In close collaboration with the Director, Meetings & Events, support the planning and execution of 15-20 internal and external events annually including thought-leadership summits, Board of Directors meetings, networking receptions, webinars, and staff events.


• Assist with event logistics such as site search and selection, production and design, catering, audiovisual, signage and material creation


• Oversee all aspects of event registration including:


• Building and maintaining registration webpages


• Compiling and maintaining distribution lists


• Drafting attendee invitation, confirmation, and reminder emails


• Providing registration reports to key stakeholders on a regular basis


• Managing onsite registration


• Producing post-event attendance reporting for key stakeholders


• Support management of short- and long-term tasks across multiple projects, including timeline maintenance and deadline tracking


• Proactively research new and innovative event offerings, industry trends, venues and service providers for future events


• Provide administrative assistance such as invoice and payment processing, contract processing, shipping, scheduling meetings, managing general CTIA Events email inbox, maintaining contact lists and sending internal communications related to events


• Travel to and support offsite events as needed, both for site surveys and event execution; Anticipating 3-7 travel events outside the DMV annually

Supervisory responsibilities:N/A

Competency

To perform the job successfully, an individual should demonstrate the following competencies:

Project Management Assists with project timeline development and tracks deadlines to ensure successful project completion.

Customer Service Responds to requests for service and assistance in a timely and professional manner. Meets commitments.

Interpersonal Skills Exhibits strong discretion with confidential information. Works well individually and as part of a team.

Written Communication Writes clearly and informatively. Proofreads work for spelling and grammar. Able to read and interpret written information.

Teamwork - Contributes to building a positive team spirit. Enjoys working collaboratively.

Judgment - Exercises sound and accurate judgment. Maintains confidentiality.

Planning/Organizing - Prioritizes short and long-term work activities. Uses time efficiently. Organized.

Professionalism - Approaches others in a tactful manner. Reacts well under pressure. Treats others with respect and consideration regardless of their status or position.

Quality - Demonstrates accuracy and thoroughness.

Attendance/Punctuality - Consistently arrives to work and meetings on time and prepared.

Dependability - Follows instructions and responds to management direction.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Experience with event software and registration systems


• Exceptional organizational skills and impeccable attention to detail


• Skilled written and verbal communicator; ability to effectively and professionally communicate with C-suite executives and VIPs


• Self-starter with the ability to prioritize, work independently, and follow through effectively


• Ability to maintain a positive, results-oriented attitude while working under strict deadlines


• Ability to build strong internal relationships and leverage cross-department resources

Demonstrated proficiency with Microsoft office (Outlook, Word, Excel, Powerpoint) required.

Education and/or experience

1-2 years of relevant experience in event planning or project management; Bachelor’s Degree required.

Candidates should be detail oriented with proficient knowledge of grammar and punctuation.Excellent proofreading and strong communications skills are required.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. This position may require overtime. Candidate must be flexible to work overtime if needed.

Location

CTIA is currently operating on a hybrid work schedule with in-person requirements on Tuesdays, Wednesdays, and Thursdays in its Washington, DC office.

This list describes general job duties and responsibilities.It is not a complete list of duties. Incumbents may be required to perform additional tasks related to these duties.

CTIA offers a comprehensive and competitive benefits package, including health, dental, and vision insurance; long‑term and short‑term disability coverage; life insurance; Healthcare and Dependent Care FSAs; a 401(k) plan with employer match; commuter and transit benefits; as well as paid vacation, sick time and federal holidays.

CTIA does not discriminate on the basis of age, sex, color, race, national origin, religion, sexual orientation, gender identity or expression, family responsibilities, marital status, personal appearance, veteran status, political affiliation, matriculation, genetic information, pregnancy or related conditions, disability or any other characteristic protected by law.