Coordinator, Materials

University of Utah; Salt Lake City (UT); On-site; USD 52,000 - 76,000; Full time

Job summary

The University of Utah Health is seeking a Purchasing Coordinator to oversee the entire purchasing process for a large department. This role does not provide patient care but supports operations across the division by obtaining bids, selecting vendors, negotiating prices, and tracking orders.

Responsibilities include maintaining inventory records, educating staff on purchasing procedures, generating reports, and ensuring timely, cost-effective purchases that align with department goals and

Qualifications

• Four (4) years of purchasing or business experience, or the equivalency.
• Experience with database management.
• Depending upon department of hire, a valid, State of Utah Driver's License may be required.

Responsibilities

• Oversees the purchasing of equipment and supplies needed for the daily operations of a department, including research activities.
• Obtains bids, selects vendors and negotiates prices in order to determine the most cost-efficient products.
• Plans and implements the purchasing system to accomplish objectives within the department.
• Evaluates system effectiveness and makes modifications as needed.
• Maintains a database in order to provide an accurate record and inventory of supplies.
• Educates employees in proper purchasing procedures, determines the most effective communication methods for reaching all employees, and provides ongoing training to keep faculty and staff updated with new processes and procedures.
• Prepares reports which assist personnel in keeping track of orders and status of accounts.

Skills

Purchasing experience

Database management

Job description

Overview

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA

This position coordinates the entire purchasing process for all entities within a large department or division. This position is not responsible for providing care to patients.

Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.

Responsibilities

Essential Functions

• Oversees the purchasing of equipment and supplies needed for the daily operations of a department, including research activities.
• Obtains bids, selects vendors and negotiates prices in order to determine the most cost-efficient products.
• Plans and implements the purchasing system to accomplish objectives within the department.
• Evaluates system effectiveness and makes modifications as needed.
• Participates in growth planning to forecast equipment and supply needs, taking in consideration personnel and increases in grant funds.
• Makes recommendations for providing sufficient resources to handle needs of the future.
• Resolves problems regarding orders, ensures that warranty repairs are made, and examines merchandise received for quality.
• Maintains a database in order to provide an accurate record and inventory of supplies.
• Educates employees in proper purchasing procedures, determines the most effective communication methods for reaching all employees, and provides ongoing training to keep faculty and staff updated with new processes and procedures.
• Prepares reports which assist personnel in keeping track of orders and status of accounts.
• Oversees the maintenance of equipment inventory.
• Determines the status of merchandise received, resolves problems, and coordinates the return of wrong or damaged items with vendors.
• Implements and maintains a mechanized purchasing process in order to expedite orders in a timely and cost-effective manner.
• Performs other related duties, as assigned.

Knowledge / Skills / Abilities

• Demonstrated excellent organizational and decision making skills.
• Ability to evaluate, plan and implement improvements to the purchasing process.
• Ability to maintain and account for current inventory that may be spread throughout several locations.

Qualifications

Required

• Four (4) years of purchasing or business experience, or the equivalency.
• Experience with database management.
• Depending upon department of hire, a valid, State of Utah Driver's License may be required.

Qualifications (Preferred)

Preferred

• Supervisory experience.
• A background in electronic transfer systems.

Working Conditions and Physical Demands

Employee must be able to meet the following requirements with or without an accommodation.

• This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.

Physical Requirements

Carrying, Climbing, Color Determination, Crawling, Far Vision, Lifting, Listening, Manual Dexterity, Near Vision, Pulling and/or Pushing, Reaching, Sitting, Speaking, Standing, Stooping and Crouching, Walking

Multi-lingual Candidates Welcomed

To inquire about this posting, email: [e-mail]

EEO Statement

University of Utah Health Hospitals and Clinics, a part of The University of Utah, values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patient populations.

All qualified individuals are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

University of Utah Health Hospitals and Clinics, a part of The University of Utah, is an Aff… The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability, please contact the University of Utah Health Hospitals and Clinics Human Resources office at 801-581-6500. If you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu/

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Hospitals and Clinics Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or Hospitals and Clinics Human Resources at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

Requisition Number 86313
Reg/Temp Regular
Employment Type Full-Time
Shift Day
Work Schedule Monday thru Friday 0630-1500
Clinical/Non-Clinical Status Non-Clinical
Location Name Clinical Neurosciences Center
Workplace Set Up On-site
City SALT LAKE CITY
State UT
Department UUH ANC 22A CNC OPERATING RM
Category Facilities/Trades/Materials
Workplace Set Up On-site