Coordinator, Manresa Program

LMC Le Moyne College; City of Syracuse (NY); On-site; USD 28,000 - 33,000; Full time

Job summary

Le Moyne College is seeking a Coordinator for Manresa Programs to provide administrative support for seminars, manage budgets, and coordinate logistics for visiting speakers and events on campus in Syracuse, NY.

You will work closely with program co-directors, assist in grant-funded initiatives, and ensure compliance with college policies while engaging with faculty, staff, and students.

Qualifications

• Associate's Degree in Business Management or related field required with 1-2 years of relevant experience; Bachelor's Degree preferred.
• Managing budgets including accounts payable and general maintenance.
• Demonstrated experience working with confidential information (e.g., HIPAA or FERPA).
• Proven ability to coordinate multiple projects and personnel.
• General knowledge of Higher Education administration and structure.
• Thorough knowledge of G‑Suite and Microsoft Office.
• Strong written and oral communication skills; interpersonal and analytical abilities.
• Willingness to work evenings (5:30 pm–9:30 pm) and select weekends.

Responsibilities

• Provide administrative support for the Manresa seminars offered each semester.
• Schedule meetings, coordinate facilities and catering, and prepare seminar materials.
• Coordinate program promotion, monitor student progress, and manage data entry.
• Process invoices and payments with Accounts Payable; assist in budget reports.
• Support other Manresa programming and on-site logistics for events and visits.
• Assist with Career Treks, alumni events, and coordination with Alumni Relations.

Education

Associate's Degree in Business Management or related field

Bachelor's Degree preferred

Budgeting and accounts payable

Handling confidential information (HIPAA/FERPA)

Coordination of multiple projects and personnel

G-Suite (Docs, Sheets) and Microsoft Office

Strong written & oral communication

Ability to work evenings and some weekends

Job description

About Le Moyne College: Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.

Its Mission: Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society. Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community.

Position Summary

The Coordinator for Manresa Programs will provide the support needed to serve the students participating in the seminar programs, manage logistics of guest speakers visiting campus, maintain budget controls, assist faculty and staff participating in grant-supported programs, and provide administrative support to the program co‑directors. The coordinator will work closely with program co‑directors to help Manresa reach its goal of focusing and magnifying the preparation of students for purposeful lives of meaningful success promoted by Le Moyne's Jesuit, liberal arts education. The coordinator will serve as the liaison to the Finance department to ensure compliance with existing and future policies and procedures.

Principal Duties and Essential Functions

Job duties specific to this position:

Manresa Seminars (50%)

Provide administrative support for the Manresa seminars offered each semester. Tasks include, but are not limited to:

• Provide direct support to mentors (faculty and staff) through meeting coordination and general problem‑solving
• Maintaining and updating seminar and materials
• Producing the group materials needed for each seminar
• Coordinating Facilities and Catering for each seminar
• Coordinate service opportunities with community partners
• Monitoring and tracking student progress throughout the semester
• Maintaining and updating the database of student participant data
• Coordinate program promotion through print and digital media
• Attend weekly meetings with professional staff
• Ensure compliance with College & departmental policies regarding computer usage and personal information
• Compiling assessment data for later analysis
• Process invoices and facilitate payments with Accounts Payable
• Monitor expenses and provide budget updates to the co‑directors
• Assist in preparation of yearly budget reports for grant funders (as applicable)
• Steward stipends to students and mentors through the payment process

Other Manresa Programming (40%)

Provide administrative support for Manresa programs outside of the seminar series. These programs could change yearly but planned programs include Purposeful Advising (grant program), Regional Conference, Vocational Companions, Manresa Reading Group, visiting speakers and scholars, and Career Treks. Tasks include, but are not limited to:

• Producing the group materials needed for each program
• Scheduling and room reservations for faculty development seminars, workshops, and retreats
• Coordinating catering for seminars and workshops
• Steward stipends to faculty and staff through the payment process
• Assist in compiling assessment materials of Manresa-related programs
• Monitor grant expenditures
• Assist in producing the interim budget reports for continued grant funding
• Assist in creation of final budget report to funder(s)
• Coordinating on‑site logistics for visiting speakers and other events
• Securing transportation and lodging as needed
• Steward stipends/honoraria through the payment process
• Tasks specific to Career Treks include:
• Assisting to prepare students for off‑site experiences
• Creating and monitoring application materials for career treks
• Secure appropriate transportation and lodging
• When needed, travel with a co‑director to assist in program implementation
• Collaborate with Alumni Relations staff to plan an alumni event in each city
• Coordinate with alumni volunteers to finalize hosting details
• Ensuring assessment measures are implemented and compiled

Other responsibilities as assigned (10%)

The coordinator is expected to assist staff in Career Advising and Development as needed.

Job expectations for all Le Moyne College employees

• Demonstrates and role-models all of Le Moyne’s mission‑based competencies (collaboration, communication, diversity, integrity, leadership and service) in every interaction with all community members and external parties.
• Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering, utilization and data management while promoting a security culture.
• Supports cura personalis by treating all individuals with dignity, professionalism and kindness.
• Promotes cura apostolica by aligning professional goals, objectives, and performance with college’s strategic goals.
• Demonstrates excellent work attendance, reliability and work ethic.
• Attends and actively participates in required meetings and training sessions.
• Complies and adheres to all of Le Moyne’s established policies, procedures and codes of conduct at all times, including all health and safety requirements and regulations, to promote desired behavior and build awareness.
• Must complete all required federal, state, institution and department trainings.
• Engages in a planned program of professional development.
• Continually maintains skills and knowledge relative to the position and technology industry including best practice, evolving operational requirements, and industry trends.
• Performs a variety of related duties as assigned.

Qualifications

Associate's Degree in Business Management or related field required with 1-2 years of relevant experience, Bachelor's Degree preferred Managing budgets including accounts payable and general maintenance Demonstrated experience working with confidential information (eg. HIPPA or FERPA) Proven ability to coordinate multiple projects and personnel General knowledge of Higher Education administration and structure Thorough knowledge of G‑Suite (Docs, Sheets, etc.) and Microsoft Office Demonstrate strong written & oral communication skills Exceptional interpersonal, organizational, and analytical skills Self-motivated, able to conduct oneself in a highly professional and ethical manner Must be willing to work evening hours from 5:30 pm to 9:30 pm and select weekends as needed

Pay Range: $20.00 - $24.00 per hour

Equal Employment Opportunity

Le Moyne College prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Le Moyne College Mission Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society. Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community. Le Moyne College is an equal opportunity employer and encourages women, persons of color, and Jesuits to apply for employment.