Coordinator -Legal Administration

Universal Studios; Orlando (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Universal Studios Orlando is seeking a Coordinator, Legal Administration to support the Construction & Claims Team with the preparation, issuance, and tracking of construction notices, certificates, and documents. This role also maintains team templates, trackers, and repositories and assists with trainings and departmental tasks.

Ideal candidates have an Associate degree and at least two years of office experience, a strong command of Microsoft Office, DocuSign, Smartsheet, and SharePoint, and

Qualifications

• 2+ years of office experience, legal environment preferred.
• Proficiency with Microsoft Office applications, DocuSign, Smartsheet and SharePoint.
• Associate degree (AA) or equivalent required.
• Ability to manage deadlines and handle confidential information.

Responsibilities

• Support the Construction & Claims Team in preparing and issuing construction notices, certificates and documents.
• Monitor and track insurance documents across systems and maintain files digitally and physically.
• Assist in issuing notices, filings, and other documents via email, DocuSign, and other methods.
• Create, track, store, and distribute legal templates, decks, trainings and status reports.
• Support EH&S responsibilities per UO policy and participate in team activities.

Skills

Strong communication

Time management

Independent work

Confidentiality

Education

Associate degree (AA) or equivalent

Tools

Microsoft Office

DocuSign

Smartsheet

SharePoint

Job description

JOB SUMMARY:

The Coordinator, Legal Administration, works under the direction of the Senior Director, Legal, the Construction & Claims (C&C) Team, and other Universal Creative Legal Department leadership, and is responsible for supporting the C&C Team with the preparation, issuance, and monitoring of various construction notices, certificates, and documents. This role also supports maintenance of C&C Team documents, trackers, and repositories, and supports other C&C Team trainings, initiatives, and tasks. #LI-DNI

MAJOR RESPONSIBILITIES:

• Support the C&C Team in the preparation of various construction notices by utilizing and modifying established digital forms and in accordance with the directions of the C&C Team and Legal Department policies and procedures.
• Monitors and tracks contractual insurance documents and requirements across various systems, and ensures all data is accurately entered and tracked. Maintain, migrate, and archive various insurance documents, including both digital and hardcopy files, in accordance with C&C Team and Legal Department policies and procedures.
• Support the Universal Creative Legal Department with timely issuance of various notices, filings, and other documents via eRecording, mail, shipping service, email, DocuSign, and other methods of transmission at the direction of the C&C Team. Log, track, and conduct follow ups on the various notices, filings, and documents issued.
• Support the C&C Team and Legal Department with the creation, tracking, storing, and distribution of Legal templates, presentation decks, trainings, status reports, and other informational logs under the supervision of the C&C Team.
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities.
• Performs other duties as assigned.

ADDITIONAL INFORMATION:

• Preferred qualifications include:
  • Strong written and verbal communication and interpersonal skills
  • Strong prioritization and time management skills
  • Ability to work independently
  • Strong critical thinking and problem-solving skills
  • Sensitive to deadlines and able to work on multiple projects simultaneously
  • Ability to maintain strict confidentiality
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Consistent attendance is a job requirement.

EDUCATION:

• Associate degree (AA) or equivalent, or technical school required.

EXPERIENCE:

• 2+ years office experience, legal environment preferred; or equivalent combination of education and experience.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook), DocuSign, Smartsheet, and SharePoint.

Your talent, skills and experience will be rewarded with a competitive compensation package.

Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Orlando via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Orlando HR/Recruitment will be deemed the sole property of Universal Orlando. No fee will be paid in the event the candidate is hired by Universal Orlando as a result of the referral or through other means.

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