Coordinator/Laboratory Assistant

University of the Pacific; Stockton (CA); On-site; USD 39,000 - 52,000; Full time

Job summary

University of the Pacific seeks a Coordinator/Laboratory Assistant to support Pacific OralPathology Laboratory (POPL) under the Laboratory Director. You will manage case entry, verify patient data and medical records, and prepare reports for clinicians.

The role requires at least one year of admin experience, a high school diploma or equivalent, and the ability to handle lab equipment and sensitive information while maintaining confidentiality.

Qualifications

• Minimum one-year administrative support experience.
• High school diploma or equivalent.
• Knowledge of Microsoft Word and Excel.
• Ability to operate laboratory equipment and handle hazardous materials.
• Record and communicate results clearly.
• Experience with database systems for entering, exporting, printing, billing and research.

Responsibilities

• Coordinate daily business operations of the laboratory and manage cases.
• Send completed pathology reports to clinicians; assist pathologists and staff with biopsy reports.
• Prepare business office forms for accounts payable and reimbursements.
• Communicate professionally with doctors, staff, facilities and patients.
• Order and maintain laboratory inventory.
• Coordinate maintenance and certifications of laboratory equipment including microscope and fume hoods.
• Biopsy kit preparation and mail-out to contributors.
• Receive biopsy mailers and log specimens with accession numbers.
• File slides and blocks after cases are signed out.
• Coordinate storage/disposal of accessioned blocks and slides.
• Perform other duties as assigned by the Laboratory Director.

Skills

Microsoft Word

Microsoft Excel

Education

High school diploma or equivalent

Job description

Coordinator/Laboratory Assistant

Under the general supervision of the Laboratory Director, performsa variety of administrative and laboratory duties for Pacific OralPathology Laboratory (POPL).

Primary Purpose

University of the Pacific recognizes that diversity, equity, andinclusion is foundational to the success of our valued students andemployees. We prioritize policy and decision-making thatdemonstrates awareness of, and responsiveness to, the wayssocio-cultural forces related to race, gender, ability, sexuality,socio-economic status, etc. impede or propel students, faculty, andstaff.

Essential Functions

• Coordinate daily business operations of the laboratoryincluding accurately entering cases, verifying/auditing patientdemographic information including maintaining emailed radiographicand CBCT images, and clinical photographs to be saved withcase.
• Send completed pathology reports to contributing clinicians andconsulting pathologists; assist pathologists with contributingclinicians and staff personnel interaction regarding biopsy reportsand services.
• Prepare business office related forms for accounts payable,include pathologist expense reimbursement.
• Communicate professionally and courteously with contributingdoctors, staff personnel, other medical facilities and patientsincluding insurance/billing questions.
• Ordering/maintaining all necessary laboratory inventory.
• Coordinate maintenance and certifications of laboratoryequipment to include microscope and fume hoods.
• Biopsy kit preparation including maintaining stock of biopsybottles and mailing items, kit preparation, and mail-out tocontributors as requested.
• Receipt of biopsy mailers (USPS, FedEx) and login of specimenswith accession number to be assigned.
• File slides and blocks after cases are signed out.
• Coordinate proper storage/disposal of accessioned blocks andslides as needed.
• Perform all other duties as assigned by the LaboratoryDirector.

Minimum Qualifications

Knowledge of:

• Intermediate Microsoft Word, Excel.

Ability to:

• Operate laboratory equipment.
• Work with hazardous materials.
• Record and communicate results clearly and accurately.
• Utilize database system for entering, exporting, printing,billing and research

Experience:

• Minimum one-year administrative support experience

Education:

• High school diploma or equivalent.

Preferred Qualifications

Knowledge of:

• Medical diagnostic coding system (i.e. ICD-10) and CurrentProcedural Terminology (CPT) helpful
• Medical and dental terminology helpful

Ability to:

• Ability to professionally communicate with employees and thepublic and provide a high level of customer service.
• Maintain precise attention to detail.
• Maintain high level of confidentiality of information.
• Manage multiple priorities and projects simultaneously.
• Work well independently and as part of a team.
• Demonstrate a positive attitude, a proven ability to worksuccessfully with diverse populations, and a commitment to promoteand enhance diversity and inclusion.
• Effectively organize and prioritize work while maintainingflexibility for shifting priorities.
• Maintain a professional demeanor at all times.

Physical Requirements

• Position requires standing during the majority of workinghours; occasional sitting; frequent use of computer keyboard,mouse, and telephone.
• Occasional lifting up to 15 pounds.

Hiring Range

33.36

Background Check Statement

All applicants who receive a conditional offer of employment arerequired to execute a release and authorization for a backgroundscreening.

AB 810 Misconduct Disclosure Requirement:University of the Pacific complies with California Assembly Bill810, requiring candidates accepting conditional job offers todisclose any final administrative or judicial findings, ongoingproceedings, allegations, resignations under investigation, orappeals related to sexual harassment or misconduct within the pastseven years.