Coordinator/Laboratory Assistant

University of the Pacific; San Francisco (CA); On-site; USD 38,000 - 54,000; Full time

Job summary

University of the Pacific's Faculty Oral Pathology Lab in San Francisco seeks a Coordinator/Laboratory Assistant to support daily lab operations and administrative tasks. Under supervision, you will enter cases, verify patient demographics, manage specimens and images, prepare reports, and coordinate inventory and equipment maintenance.

This in-person role requires meticulous organization and professional communication with clinicians and staff during a 7.5 hour weekday schedule and adherence to

Qualifications

• Knowledge of intermediate Word and Excel.
• Operate laboratory equipment.
• Work with hazardous materials.
• Record and communicate results clearly and accurately.
• Use database systems for entering, exporting, printing, billing and research.
• Minimum one-year administrative support experience.
• High school diploma or equivalent.

Responsibilities

• Coordinate daily laboratory operations and accurately enter cases with demographics.
• Send completed pathology reports to clinicians and assist with biopsy reports.
• Prepare accounts payable forms and reimbursements.
• Maintain laboratory inventory and coordinate equipment maintenance.
• Receive biopsy materials and log specimens with accession numbers.
• File slides/blocks and manage storage.
• Maintain confidentiality and professional communication with staff and patients.

Skills

Microsoft Word

Excel

Laboratory equipment

Hazardous materials

Data entry/database systems

Administrative support

Education

High school diploma or equivalent

Job description

Posting Details

Job Title: Coordinator/Laboratory Assistant

Union Level: IV

Department: Faculty Oral Pathology Lab

Campus: San Francisco

Posting Number: 201304387P

Full or Part Time: Full Time

Number of Months: 12

Work Schedule: Monday-Friday, 7.5 hours/day

Open Until Filled: Yes

Special Instructions to Applicants: For Applicants Seeking Job Opportunities within the University Internal: Internal applicants will be considered within the first five (5) business days of the posting period. External: External applicants will be considered on the sixth (6) business day of the posting period. For in-person roles: This is an in-person role, and the successful candidate must be willing to relocate within California, preferably within 25 miles of the (City) Pacific campus. For online roles: While this is an online position, Pacific's three campuses are within California and its faculty and staff are mostly California residents. For administrative purposes, California residents are preferred. Out of state hires must be approved either by the Provost and Executive Vice President for Academic Affairs (for academic hires) or by the Chief Financial Officer and Executive Vice President for Finance and Operations.

Sponsorship: This position is not eligible for a visa sponsorship now or in the future.

Position Summary Information

Under the general supervision of the Laboratory Director, performs a variety of administrative and laboratory duties for Pacific Oral Pathology Laboratory (POPL).

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Essential Functions

• Coordinate daily business operations of the laboratory including accurately entering cases, verifying/auditing patient demographic information including maintaining emailed radiographic and CBCT images, and clinical photographs to be saved with case.
• Send completed pathology reports to contributing clinicians and consulting pathologists; assist pathologists with contributing clinicians and staff personnel interaction regarding biopsy reports and services.
• Prepare business office related forms for accounts payable, include pathologist expense reimbursement.
• Communicate professionally and courteously with contributing doctors, staff personnel, other medical facilities and patients including insurance/billing questions.
• Ordering/maintaining all necessary laboratory inventory.
• Coordinate maintenance and certifications of laboratory equipment to include microscope and fume hoods.
• Biopsy kit preparation including maintaining stock of biopsy bottles and mailing items, kit preparation, and mail-out to contributors as requested.
• Receipt of biopsy mailers (USPS, FedEx) and login of specimens with accession number to be assigned.
• File slides and blocks after cases are signed out.
• Coordinate proper storage/disposal of accessioned blocks and slides as needed.
• Perform all other duties as assigned by the Laboratory Director.

Minimum Qualifications

• Knowledge of: Intermediate Microsoft Word, Excel.
• Operate laboratory equipment.
• Work with hazardous materials.
• Record and communicate results clearly and accurately.
• Utilize database system for entering, exporting, printing, billing and research.
• Minimum one-year administrative support experience.
• High school diploma or equivalent.

Preferred Qualifications

• Knowledge of: Medical diagnostic coding system (i.e. ICD-10) and Current Procedural Terminology (CPT) helpful.
• Knowledge of: Medical and dental terminology helpful.
• Ability to professionally communicate with employees and the public and provide a high level of customer service.
• Ability to maintain precise attention to detail.
• Ability to maintain high level of confidentiality of information.
• Ability to manage multiple priorities and projects simultaneously.
• Ability to work well independently and as part of a team.
• Ability to demonstrate a positive attitude, a proven ability to work successfully with diverse populations, and a commitment to promote and enhance diversity and inclusion.
• Ability to effectively organize and prioritize work while maintaining flexibility for shifting priorities.
• Ability to maintain a professional demeanor at all times.

Physical Requirements

The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Position requires standing during the majority of working hours; occasional sitting; frequent use of computer keyboard, mouse, and telephone.
• Occasional lifting up to 15 pounds.

Hiring Range

33.36

Background Check Statement

All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.

Anti-Discrimination/EEO Policy Statement

University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.