Coordinator, Intercollegiate Programming

Princeton University; Princeton (NJ); On-site; USD 62,000 - 72,000; Full time

Job summary

Princeton University Athletics is seeking a Coordinator, Intercollegiate Programming to serve as the first point of contact for the department and represent the University with professionalism. This role partners with the Athletics Administrative Assistant to manage EMS scheduling and event operations.

You will schedule practices, contests, and meetings, generate contracts, coordinate with coaches and staff, and support post-season bids.

Qualifications

• Bachelor's degree or equivalent and minimum of one year of related experience.
• Ability to uphold the commitment to Department of Athletics mission of Education Through Athletics.
• Adhere to Ivy League and NCAA rules and regulations.
• Strong interpersonal skills (both oral and written).
• Proficient with MS Office products (Outlook, Excel, PowerPoint) and databases.
• Exceptional attention to detail.
• Ability to work nights and weekends.
• Ability to multi-task in a demanding environment.
• Ability to handle highly confidential material with discretion.

Responsibilities

• Serve as scheduling director and manage all aspects of the EMS scheduling system.
• Assist in the development and maintenance of the system to ensure all needs of the department are met.
• Serve as the primary scheduler for the athletic department on all issues related to athletic facility scheduling including practices, contests, special events and meetings.
• Handle select Bubble scheduling.
• Communicate and coordinate with coaches, staff and university organizations to manage schedules for facility space for athletic contests, practices and special events.
• Generate contracts and verify their return for varsity home contests. Monitor contractual arrangements for all home and away intercollegiate contests.
• Distribute scheduling reports to department staff and mail schedules to alumni and fans as needed.
• Serve as game day event operations manager for selected home athletic and external events as directed by the Associate Director of Athletics for Event Operations.
• Assist Associate Director of Athletics for Event Operations in hiring, training and supervising necessary staff for selected events.
• Prepare and submit post-season bids assigned.
• Schedule meetings and plan events on behalf of the director and deputy director.
• Set-up/coordinate monthly staff meetings as needed.
• Serve as representative on committees on behalf of deputy director as appropriate.
• Assist Director of Athletics, Deputy Director of Athletics and Athletics Administrative Assistant with projects as assigned.
• Perform research and create presentations/reports for the director and deputy director that requires the utmost discretion and confidentiality.
• Serve as coordinator of department contact software, Teamworks, including troubleshooting and training.
• Other duties as assigned.

Skills

Interpersonal skills

MS Office

Attention to detail

Multitasking

Discretion

Evening/weekend availability

Education

Bachelor's degree or equivalent

Tools

Teamworks

Job description

Overview

The mission of Princeton University Department of Athletics is to strive for excellence in academics and athletics, while embracing equity in opportunity, good sportsmanship, and ethical conduct.

Reporting directly to the Deputy Director of Athletics, the Coordinator, Intercollegiate Programming in conjunction with the Athletics Administrative Assistant, serves as the as the first contact of the department and will be expected to represent the University with a high degree of professionalism and integrity at all times.

Responsibilities

• Serve as scheduling director and manage all aspects of the EMS scheduling system.
• Assist in the development and maintenance of the system to ensure all needs of the department are met.
• Serve as the primary scheduler for the athletic department on all issues related to athletic facility scheduling including practices, contests, special events and meetings.
• Handle select Bubble scheduling.
• Communicate and coordinate with coaches, staff and university organizations to manage schedules for facility space for athletic contests, practices and special events.
• Generate contracts and verify their return for varsity home contests. Monitor contractual arrangements for all home and away intercollegiate contests.
• Distribute scheduling reports to department staff and mail schedules to alumni and fans as needed.
• Serve as game day event operations manager for selected home athletic and external events as directed by the Associate Director of Athletics for Event Operations.
• Assist Associate Director of Athletics for Event Operations in hiring, training and supervising necessary staff for selected events.
• Prepare and submit post-season bids assigned.
• Schedule meetings and plan events on behalf of the director and deputy director.
• Set-up/coordinate monthly staff meetings as needed.
• Serve as representative on committees on behalf of deputy director as appropriate.
• Assist Director of Athletics, Deputy Director of Athletics and Athletics Administrative Assistant with projects as assigned.
• Perform research and create presentations/reports for the director and deputy director that requires the utmost discretion and confidentiality.
• Serve as coordinator of department contact software, Teamworks, including troubleshooting and training.
• Other duties as assigned.

Qualifications

• Bachelor's degree or equivalent and minimum of one year of related experience.
• Ability to uphold the commitment to Department of Athletics mission of Education Through Athletics.
• Adhere to Ivy League and NCAA rules and regulations.
• Strong interpersonal skills (both oral and written).
• Proficient with MS office products (Outlook, Excel, PowerPoint) and databases.
• Exceptional attention to detail.
• Ability to work nights and weekends.
• Ability to multi-task in a demanding environment.
• Ability to handle highly confidential material with discretion.

Preferred Qualifications:

• Experience with intercollegiate scheduling.
• Event management experience.
• Advanced degree in sports management.

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours

36.25

Work Schedule, If Other Than Standard Hours

Occasional nights and weekends required.

Eligible for Overtime

No

Benefits Eligible

Yes

Probationary Period

180 days

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No

Valid Driver’s License Required

No

Experience Level

Entry Level

Salary Range

$62,000 to $72,000