Coordinator, Intake and Retention

Houston Community College; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Houston Community College seeks an Admissions Coordinator to support the Health Science Center of Excellence. You will manage admission processing for Coleman College health science programs and Eagle Early Alert initiatives, coordinating communications with applicants and campus partners.

The role involves compiling data, reporting results, and ensuring accurate data publication across departments. A bachelor’s degree and 3+ years in higher education are required, with a Texas driver license

Qualifications

• Bachelor’s degree required.
• 3 years of higher education work experience required.
• Experience with health sciences admissions preferred.
• Valid Texas Driver License.

Responsibilities

• Coordinate admission processing for health science programs.
• Interact with students, staff and community members to provide information and resolve admissions-related questions.
• Develop and maintain comparative statistical data for Health Science admissions and Eagle Alert.
• Communicate with applicants through written correspondences and campus appointments.
• Collaborate with Instructional Division, IT, OIR, and Communications to publish accurate data.

Skills

MS Office Programs

Health Science Program Processes

Communication skills

Critical thinking

Education

Bachelor’s degree

3+ years higher education experience

Job description

JOB SUMMARY

Under the direction of the President and Dean of Student Services of the Health Science Center of Excellence, provides support to college administrators, program directors, faculty, college staff, students and external group.

Coordinates admission processing for all HCC Coleman College health science programs and special projects, including but not limited to Eagle (Early) Alert.

ESSENTIAL FUNCTIONS

Coordinate the admission, ranking process as it applies to all students within each HCC Coleman Health Science program.

Interact with students, staff, faculty and community members to provide information, solve problems, and respond to requests related to selective admissions at HCC Coleman and Eagle Early Alert.

Support management in the development of comparative statistical data related to HCC Coleman Admissions and District wide Eagle Alert program.

Coordinate ongoing communication with applicants through written correspondences, campus appointments, and timely and consistent feedback to applicants.

Serve as the liaison with Instructional Division, IT, OIR, and Communication departments to ensure publication of accurate and relevant data related to HCC Coleman and Eagle Alert.

Execute quality control measures related to Health Science admissions and Eagle Alert processing.

Work closely with program directors, prospective students, and district-wide advisors to communicate college program information, admission requirements, and other essential admission information to interested parties.

Assist with maintenance of HCC Health Science COE webpages, design, distribute Eagle Alert newsletter, and coordinate Eagle Alert trainings across all colleges.

Prepare reports, maintain admission records, and Eagle Alert activities and report results of these activities.

Assist in the development of Eagle Alert Recognition Program and instrument(s) to track Eagle Alert activities across HCC.

Develop and actively contribute to a respectful workplace environment, build constructive and cooperative working relationships with others, exhibit tact and diplomacy, and show sensitivity to the thoughts and opinions of others.

Perform other duties, tasks and assignments as required.

QUALIFICATIONS

Education & Experience

• Bachelor’s degree required
• 3 years of higher education work experience required
• Experience with health sciences admissions and student services preferred

Licensing & Certification

• Valid Texas Driver License

Special Skills

• MS Office Programs
• Health Science Program Processes and Requirements

Competencies

• Delivering High Quality Work
• Accepting Responsibility
• Serving Customers
• Supporting Organizational Goals
• Driving Continuous Improvement
• Acting with Integrity
• Thinking Critically
• Managing Change
• Communicating Effectively

Working Conditions

General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215