Coordinator II (FT) - Psychiatry Clinic

The University of Kansas Health System; Kansas City (KS); On-site; USD 42,000 - 60,000; Full time

Job summary

The University of Kansas Health System in Kansas City, KS, is seeking a Coordinator II (FT) for the Psychiatry Clinic to provide daily administrative support, advise on policy, and coordinate division meetings. You will supervise secretarial staff, gather data for divisional reports, process biweekly payroll transmissions, and maintain division budgets.

The role requires two years of college (education may be substituted), with preferred bachelor's degree and health-care administrative

Qualifications

• Two years of college; education may be substituted year-for-year.
• Bachelor's degree preferred with supervisory/administrative experience in healthcare.
• Ability to plan, coordinate, and manage division meetings and related activities.

Responsibilities

• Manage daily operation of the office and supervise/monitor secretarial staff.
• Gather data and prepare divisional reports.
• Execute biweekly payroll transmissions and maintain division budgets.
• Plan, schedule, and supervise divisional meetings, conferences, site visits, and related functions.
• Prepare slide/poster presentations and publish monthly/weekly schedules.
• Ensure adherence to policies and maintain office expenses records.

Skills

Administrative support

Meeting coordination

Budgeting

Education

Bachelor's Degree (preferred)

Job description

Position Title

Coordinator II (FT) - Psychiatry Clinic Days - Full Time Medical Pavilion

Position Summary / Career Interest

Responsibilities include performing daily administrative support for the operation of the division. Provides advice and information regarding established policy and procedures to faculty and staff within the division. Plans and coordinates division meetings. Accountable to the Senior Administrator in ensuring all departmental and organizational policies, process and procedures are followed.

Responsibilities and Essential Job Functions

Manages daily operation of the office. Supervise/monitor the secretarial effort of the division/section to maintain adequate secretarial assistance for all faculty in the division (including evaluation of support personnel). Gathers data and prepares divisional reports. Executes the transmission of biweekly payroll for the division/section. Maintains budgetary records for the division. Plans, schedules, and supervises all arrangements for divisional meetings including conferences, seminars, site visits, and other divisional functions. Proofread and edit all manuscripts documents generated by the Section Chief/Program Director and coordinate submission of abstracts, manuscripts and grant proposal/applications to appropriate agencies. Prepare slide/poster presentations. Prepare and publish monthly call schedule for the Section and weekly call schedule for Section Chief/Program Director. Evaluate need for office supplies for Sections and purchasing of said supplies in a cost effective manner with maintenance of books for office expenses. Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.

These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

Two years of college. Experience may be substituted for education on a year for year basis.

Preferred Education and Experience

Bachelors Degree 2 or more years supervisory experience 2 or more years of administrative experience including one year with a health care organization.

Time Type

Full time

Important information for you to know as you apply

The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally-protected status. See also Diversity, Equity & Inclusion. The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form using this link [e-mail]. Employment with the health system is contingent upon, among other things, agreeing to the health-system-dispute-resolution-program.pdf and signing the agreement to the DRP.

About The University of Kansas Health System

As part of the region’s premier academic medical center, The University of Kansas Health System in Kansas City is a world-class healthcare provider and destination for complex care and diagnosis. We are driven by our commitment to service, continuous improvement and to the highest degree of excellence. Collaboration between physicians, nurses, researchers, educators and other professionals who share their expertise leads to exciting discoveries and life-changing treatments for the people we serve.