Coordinator, Grants

Mt. San Antonio College; Irvine (CA); On-site; USD 96,000 - 124,000; Full time

Job summary

Mt. San Antonio College seeks a Coordinator, Grants to oversee activities related to grant submissions and compliance. This role requires planning organization skills and the ability to foster relationships with funding agencies. The ideal candidate will have a bachelor's degree and relevant experience in grant management.

Benefits

Competitive benefits package including medical, dental, and vision

Annual premium contributions for eligible employees

Participation in Public Employees’ Retirement System

Qualifications

• Must have experience in grant writing, management, budgeting, and/or accounting.
• Familiarity with funding agency submission systems is beneficial.

Responsibilities

• Plans and coordinates grant activities, prepares submissions, and monitors grant compliance.
• Communicates with funding agencies and manages federal, state, and private funding opportunities.

Skills

Research

Grant Writing

Data Analysis

Communication

Education

Bachelor's degree in English, writing, public administration, business, or a related field

Job description

Posting Number:

CM-235-2024

Posting Title:

Coordinator, Grants

Position Title:

Coordinator, Grants

Division:

Instruction

Department:

Grants Office

FTE:

100

Term (month/year):

12 Months/Year

Primary Work Schedule:

Monday-Friday 8am-5pm

Shift Differential::

Shift differential eligibility based on the current collective bargaining agreement.

Health & Welfare::

• Mt. San Antonio College offers a competitive and excellent benefits package providing medical, dental, and vision benefits to eligible employees and their dependents. Lifetime supplemental medical benefits are also available for eligible retirees.

• The College contributes an annual premium up to the family coverage amount equivalent to Kaiser Permanente $15 office visit medical, DeltaCare HMO dental, VSP vision and life insurance plans for eligible employees.

The District participates in the Public Employees’ Retirement System (PERS), State Teachers’ Retirement System (STRS) retirement programs, and National Benefit Services.

*Note: The District does not cover Medicare expenses. Please visit the Mt. San Antonio College Benefits Website for further information. Salary and Health & Welfare Benefits are subject to change based on the Collective Bargaining Agreement or Meet-and-Confer agreements depending on job classification.Annual Salary Step Range:

$96,733.56 - $123,459.24

Open Date:

04/17/2025

Initial Screening Date:

05/05/2025

Open Until Filled:

Yes

District Rights:

We reserve the right to re-open, re-advertise, delay, or cancel filling this position. This recruitment may be used to fill future vacancies.

Application Requirements:

First Review of Applications: Complete application packets will be accepted until the position is filled; however, applications submitted by 11:59 p.m. (PT) on the above listed Initial Screening Date are assured consideration.

Applicants must submit all of the following materials online, unless otherwise noted, at Mt. SAC Employment Website to be considered for this position:

1. A Mt. San Antonio College online application.

2. A cover letter describing how the applicant meets the required education and experience.

3. A detailed résumé that summarizes educational preparation and professional experience for the position.

4. If applicable, all candidates, including current or former employees of the college, are required to show evidence of the awarded/conferred degree from the issuing college/university, and this evidence must be submitted with the online application to demonstrate that the required educational qualifications are met. Unofficial transcripts or a copy of the diploma are acceptable at the time of application. Official transcripts will be requested if an offer of employment is made.

5. Optional – Three letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation). Confidential letters of recommendation are not allowed for this position.

Special Note to Applicants:

To be guaranteed consideration, it is the applicant’s responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College Property, will not be returned, and will not be copied. Please visit the Mt. SAC Employment Websiteto complete and submit your application for this position.

A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources telephone #: [phone]. Human Resources e-mail: [e-mail].

Do Not include photographs or personal information (e.g. DOB, place of birth, etc.) on your application or supporting documents.

Long Distance Travel for Interviews: If you are selected to participate in an interview and attendance will require you to travel in excess of 150 miles from your residence, please contact the Human Resources Technician listed on the interview invitation to discuss accommodation and/or travel reimbursement.

Foreign Transcripts::

Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Selection Procedure::

A committee will evaluate applications, considering the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Interviews may include a writing sample, committee presentation, and/or performance test. The start date will follow Board approval and live scan clearance receipt.

Definition:

Under general supervision, plans, organizes, and coordinates activities for assigned grants; identify potential external funding opportunities, collects and analyzes data in support of grant proposals, prepares and submits assigned grant applications, assists in communicating with funding agencies, and monitors grants received.

Supervision Received and Exercised:

Receives general supervision from Director, Grants. Exercises technical and functional direction over and provides training to student workers and staff.

Class Characteristics:

This is a coordinator classification responsible for planning, organizing, and coordinating activities for assigned grants. Incumbents at this level are required to be fully trained in all procedures related to the assigned area(s) of responsibility, working with a high degree of independent judgment, tact, and initiative. The work has technical aspects requiring the interpretation and application of policies, procedures, and regulations and involves frequent contact with students, faculty, and outside organizations. This class is distinguished from the Director, Grants in that the latter has overall management responsibility for all functions, services, and activities related to the District’s grant program.

Examples of Essential Functions(Illustrative Only):

1. Researches, interprets, and disseminates information on federal, state, and private funding opportunities to support District programs and services.
2. Maintains a distribution list of faculty, staff, and managers for funding opportunity dissemination.
3. Prepares and maintains a calendar of federal, state, and private funding opportunities.
4. Assists in content management for the department’s web page.
5. Facilitates grant planning meetings.
6. Works with internal and external faculty, staff, and administrators to plan develop, organize, and write grant applications.
7. Collects and compiles data to support grant application narratives.
8. Develops line-item budget requests and narrative justifications for grant applications.
9. Submits grant applications in accordance with funding agency requirements.
10. Monitors projects for compliance with state and federal regulations and funding agency guidelines.
11. Assists project directors with required progress and final reports.
12. Establishes and maintains contacts with funding agency personnel.
13. Participates in informational meetings conducted by various funding agencies to maintain ongoing knowledge of funding priorities and criteria.
14. Maintains official grant files for audit purposes.
15. Assists the Director, Grants in providing orientation sessions for new grant project directors and personnel to provide information on implementation, grant management, time and effort reporting, and other funding agency and institutional compliance policies and procedures.
16. Attends and participates in professional group meetings.
17. Promotes an environment of belonging as it relates to diversity, equity, inclusion, social justice, anti-racism, and accessibility.
18. Provides quality customer service when interacting with the public, vendors, students, and College staff, including individuals from minoritized groups.
19. Supports and abides by federal, state, local policies, and Board Policies and Administrative Procedures.
20. Participates on committees, task forces, and special assignments, including, but not limited to Screening and Selection Committees and mandated trainings as required.
21. Prepares and delivers oral presentations related to assigned areas as required.
22. Performs other related duties as assigned.

Knowledge of:

1. Principles and practices of supporting a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment.
2. Principles and practices of public agency grant funding, including techniques and methods of researching grant opportunities, identifying grant funding agencies, and securing and maintaining funding from external agencies.
3. Basic principles and practices of public agency budget development and administration and sound financial management policies and procedures.
4. Principles and procedures of record-keeping and writing comprehensive narrative and statistical reports.
5. Mathematics and basic statistical computations.
6. English usage, grammar, spelling, vocabulary, and punctuation.
7. Modern office practices, methods, and computer equipment and applications related to the work.
8. Rules, regulations, guidelines, and legislation that pertain to specially funded projects.
9. Oral and written communication skills.
10. Techniques for providing a high level of customer service by effectively dealing with students, staff, faculty, administrators, and external partners, including individuals of various ages, disabilities, socioeconomic, and ethnic groups.
11. Principles, practices, and procedures of budgeting, funding sources, and grant funds disbursement.
12. Grant administration, finance, accounting, budgeting, analytical processes, and report preparation techniques; and related governmental services.
13. Organizational practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
14. Basic principles and practices of public administration as applied to operational unit and program administration.
15. Research and reporting methods, techniques, and procedures.
16. Principles and practices of data collection and report preparation.
17. Applicable federal, state, local, and District policies, codes, regulations, technical processes, and procedures related to grants development and administration.
18. Modern office practices, methods, and computer equipment and applications, including word processing, database, and spreadsheet applications.
19. Record keeping principles and procedures.
20. Principles, practices, and techniques of effectively dealing with the public and basic public relations.

Skills and Abilities:

1. Advocate for and communicate the College’s vision and commitment to creating a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment.
2. Participate in addressing gaps in diversity, equity, inclusion, social justice, anti-racism, and accessibility in the recruitment and retention of staff.
3. Participate in providing resources and support towards the goal of a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment.
4. Read, interpret, comprehend, and implement governmental rules, regulations, guidelines, and legislation.
5. Write clear, concise, logical narratives.
6. Participate in the preparation, development, and submittal of grant applications.
7. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
8. Organize own work, set priorities, and meet critical deadlines.
9. Establish and maintain contacts and partnerships with potential and existing funding agencies.
10. Work independently while recognizing situations that require the supervisor’s attention.
11. Maintain accurate and orderly records.
12. Operate modern office equipment, including computer equipment and specialized software application programs.
13. Use English effectively to communicate in person, over the telephone, and in writing.
14. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
15. Coordinate and oversee departmental and programmatic administrative, budgeting, and fiscal reporting activities as they relate to grants administration.
16. Assist in the development of goals, objectives, policies, procedures, and work standards for grant administration.
17. Plan, organize, and carry out assignments from management staff with minimal direction.
18. Interpret, apply, explain, and ensure compliance with applicable federal, state, local and District policies, procedures, and regulations.
19. Conduct research; analyze, interpret, summarize, and present technical information and data in an effective manner.
20. Compose and prepare basic reports, correspondence, and other written materials independently or from brief instructions.
21. Make accurate mathematical, financial, and statistical computations.
22. Establish and maintain a variety of filing, record keeping, and tracking systems.
23. Understand scope of authority in making independent decisions.
24. Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.

Education and Experience:

Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

1. Education equivalent to graduation from a regionally accredited four-year college or university with major coursework in English, writing, public administration, business, or a related field; and
2. Three (3) years of experience in grant writing, management, budgeting, and/or accounting, preferably in an institution of higher education.

Desirable Qualifications:

1. Knowledge of funding agency submission systems (e.g., Grants.gov, Fastlane).
2. Experience working with policies and procedures relating to diversity, equity, inclusion, social justice, anti-racism, and accessibility preferably in a minority serving institution such as Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Islander-Serving Institution (AANAPISI); OR
3. Experience with participation in programs relating to diversity, equity, inclusion, social justice, anti-racism, and accessibility preferably in a minority serving institution such as Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Islander-Serving Institution (AANAPISI).

Licenses and Certificates:

The incumbent may periodically be required to travel to a variety of locations. If operating a vehicle, employees must have the ability to secure and maintain a valid California driver’s license.

Equivalencies:

Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications is listed in the Minimum Qualifications section.

Environmental Elements:

Incumbents work in a laboratory and an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbents may interact with staff, students, and/or the public in interpreting and enforcing departmental policies and procedures.

Physical Demands:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; operate motor vehicles to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is a job that involves standing and walking between work areas. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Incumbents in this classification occasionally bend, stoop, kneel, reach, push, and pull equipment and materials. Incumbents must possess the ability to lift, carry, push, and pull materials and objects, typically weighing on average 20 pounds, and occasionally heavier weights with the use of proper equipment.

Conditions of Employment:

The person holding this position is required to be present on Mt. San Antonio College’s campus to perform all essential duties and responsibilities.

Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: Mt. SAC Annual Security Report.

The person holding this position is considered a ‘Responsible Employee’ under Title IX of the Educational Amendments Act of 1972 and is required to report to the College’s Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Mission, Vision, and Equity Statement:

Our Mission: The mission of Mt. San Antonio College is to support all students in achieving their educational goals in an environment of academic excellence. Specifically, the College is committed to providing quality education, services, and workforce training so that students become productive members of a diverse, sustainable, global society. The College pledges to prepare students for lifelong learning through the mastery of basic skills, the achievement of associate degrees and certificates, and the completion of career and transfer pathways. The College will carry out this commitment by providing an engaging and supportive teaching and learning environment for students of diverse origins, experiences, needs, abilities, and goals. The College is dedicated to serving our community through improving economic achievement, advancing civic engagement, enhancing personal well-being, promoting critical thinking, and enriching aesthetic and cultural experiences.

Our Vision: Mt. San Antonio College strives to be regarded as one of the premier community colleges in the nation. We will be viewed as a leader in community college teaching, programs, and services. As a premier community college, we will provide access to quality educational programs and services, focusing on student success within a climate of integrity and respect. We will earn this reputation by consistently exceeding the expectations of our students, our staff, and our community.

Equal Employment Opportunity Policy:

The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.

Demographics:

We recruit and retain quality employees who are reflective of our students and the community we serve, in addition to providing all personnel with equity and diversity training.

The District is a proud Chicanx/Latinx, and Hispanic-Serving Institution, Asian American and Native American Pacific Islander-Serving Institution, and Minority Serving Institution, serving over 74,655 students based on the 2023-2024 academic year.

The student population is as follows:

• by Ethnicity – 58.53% Latinx, 9.30% White, 20.85% Asian, 2.83% Filipino, 0.23% Pacific Islander, 3.64% Black/African American, 0.27% American Indian, 2.30% two or more races and 2.05% unknown;
• by Gender– 54.96% Female, 43.11% Male, 0.66% Non-Binary, 1.27% unspecified;
• and by Age – 47.71% ages 19 or younger, 19.37% ages 20-24, 8.53% ages 25-29, 5.51% ages 30-34, 3.90% ages 35-39, 5.16% ages 40-49, 9.79% ages 50 and older.

The current employee population is as follows:

• by Ethnicity – 38% Latinx, 19% White, 15% Asian, 4% Black/African American, 2% Native Hawaiian or Other Pacific Islander, 1% Two or More Races, 19% unknown;
• by Gender – 54.59% Female, 43.64% Male, 1.77% unspecified;
• and by Age – 3.57% under 20 years, 27.38% ages 20-29, 21.81% ages 30-39, 20.87% ages 40-49, 26.35% ages 50 and older.

Conflict of Interest:

Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio College’s Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).

Inquiries/Contact:

Human Resources
1100 N. Grand Avenue, Walnut, CA 91789-1399
Phone: [phone]
E-mail: [e-mail]