Coordinator GME Program

Wellstar Health System; Marietta (GA); On-site; USD 48,000 - 62,000; Full time

Job summary

Wellstar Health System in Georgia seeks a Program Coordinator to manage the operational and financial aspects of a residency/fellowship training program. You will navigate national accreditation policies, hospital rules, and coordinate a broad range of activities with initiative and independence.

You will support faculty, residents, and staff while ensuring compliance, training logistics, and data integrity across the program. Join Wellstar’s mission to enhance health and well-being.

Qualifications

• High school diploma required; Bachelor's degree preferred.
• Five years admin experience in lieu of degree.
• All certifications required on hire unless stated otherwise.
• Minimum 2 years experience in an administrative role.
• Experience in an ACGME-accredited GME program preferred.
• Excellent verbal and written communication skills; proficient in MS Office, ERAS, and related systems.

Responsibilities

• Interprets and applies ACGME and hospital policies to support compliance.
• Manages program activities and events with the Program Director.
• Schedules didactic, simulation, and patient-care teaching.
• Oversees Clinical Faculty time and attendance; liaises with Compliance.
• Coordinates oversight of faculty development with GME Leadership.
• Develops and oversees the Departmental budget.
• Coordinates residency recruitment, interviews, and NRMP ranking.
• Manages resident applications and matching processes.
• Maintains residency data and reporting for external/internal agencies.

Skills

Verbal & written communication

MS Word

MS Excel

MS PowerPoint

MS Outlook

ERAS

NIRMP

New Innovations

Education

High school diploma

Bachelor's degree preferred

Five years admin experience in lieu of degree

Tools

ERAS

NIRMP

New Innovations

Job description

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.

Work Shift

Day (United States of America)

Job Summary

With collaboration and participation with the Program Director, the Program Coordinator is responsible for the operational and financial management of the accredited/nonaccredited residency/fellowship training program. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment. The Program Coordinator will continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations. Program Coordinator acts as an educational liaison between attending physicians, residents and medical students (if applicable), other specialty departments, outside institutions, GME Office and Medical Staff office and assures program compliance with all regulatory agency standards (Accreditation Council for Graduate Medical Education, ACGME.)

Core Responsibilities and Essential Functions

• Program/GME Support:
  • Interprets and applies ACGME, other national accrediting agencies, and hospital policies to support compliance.
  • Manages, organizes, and develops program activities and events with the Program Director.
  • Schedules didactic, simulation, and patient-care related teaching time.
  • Responsible for Clinical Faculty time and attendance. Liaison to Corporate Compliance.
  • Collaborates and coordinates oversight of faculty and faculty development with GME Leadership.
  • Develops and oversees the Departmental budget.
• Resident Support:
  • Coordinate recruitment efforts for the Residency Training Program to include webpage information architecture, fielding candidate inquiries (July-June), ERAS application system (Sep-Mar), coordinate interview days and schedules (Nov-Jan), NRMP R3 Ranking system (Jan-Mar).
  • Management of Resident application, selection, and matching program.
  • Manages resident applicants with ERAS where necessary.
  • Coordinates visits and interviews with Program Director and Faculty.
  • Coordinates NIRMP activities.
  • Directs residents with Hospital Medical Staff applications where necessary.
  • Investigates and Coordinates with ECFMG on visa or citizenship issues.
• Data Management:
  • Develop and maintains database on House Staff and alumni.
  • Maintain Resident Training Files.
  • Create reports for distribution to external and internal agencies.
  • Partners with the Program Director and assists with due process for house staff termination and probation.
  • Manage compliance issues concerning inter-institutional agreements and regulations; act as department liaison with all necessary divisions and departments.
  • Coordinate internal/external funding for residency program (IRIS, Cost Report)
  • Co-produces with the Program Director in the collection and entry of resident metrics into the Residency Data System
  • Prepares reports of resident data for Program Director, DIO, and ACGME
• Resident Supervision:
  • Provides administrative supervision and guidance to residents regarding administrative issues, due dates, and deadlines.
  • May supervise, train and guide new coordinators or administrative assistants within the residency program.
  • May hire temporary office assistance with approval of the Executive Director.
  • Arranges resident orientation and training on WellStar data systems (EHR).
  • Creates schedules for resident rotations.
  • Creates physician attending schedules when working with residents and interns.
  • Creates schedules for resident call and duty hours.
  • Coordinates resident education and evaluation including in-service exams.
  • Assists residents with scholarly activities.

Required Minimum Education

High school diploma Required and Bachelor's Degree Preferred and In lieu of bachelors, Five years of experience in an administrative role.

Required Minimum License(s) and Certification(s)

All certifications are required upon hire unless otherwise stated.

Required Minimum Experience

Minimum 2 years experience in an administrative role Required and Experience in an ACGME accredited Graduate Medical Education program Preferred.

Required Minimum Skills

Excellent verbal and written communication skills. Knowledge and understanding of Microsoft Word, Excel, PowerPoint, and Outlook. Knowledge of the Electronic Residency Application Service (ERAS), and the National Intern and Residency Matching Program (NIRMP) preferred. Knowledge of resident database New Innovations preferred.

Join us and discover the support to do more meaningful work—and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more.