Coordinator for the Student Events Programming Board -The HOP (Leadership, Engagement, & Experi[...]

Johns Hopkins University; Baltimore (MD); On-site; USD 48,000 - 84,000; Full time

Job summary

Johns Hopkins University in Baltimore is seeking a Coordinator for The HOP to oversee campus-wide student programming and help enhance student belonging and success.

Reporting to the assistant director, the role involves advising student organizations, managing budgets over $450,000 and campus traditions events around $120,000, and collaborating across LEED and university partners. Evening/weekend hours are expected.

Qualifications

• Bachelor's degree required; three years of related experience.
• Experience advising or coaching student organizations.
• Ability to manage budgets and events with substantial totals.

Responsibilities

• Oversees daily operations of The HOP and attends weekly meetings.
• Develops training for event planning, scheduling, budgeting, contracting, facilities, safety, food, and related needs.
• Develops and executes communication, marketing, and promotion infrastructure.
• Manages annual election and cabinet transition process.
• Develops assessment plans and evaluates programs and policies.

Skills

Organizational skills

Communication

Interpersonal skills

Advising

Leadership

Education

Bachelor's Degree

Master's Degree

Job description

The Office of Leadership Engagement & Experiential Development (LEED) seeks a collaborative, energetic, and resourceful professional to serve as the Coordinator for the Student Events Programming Board (The HOP). The Coordinator for The HOP will provide oversight and supervision to The HOP in developing, implementing, and assessing campus-wide programming. The Coordinator for The HOP is part of a professional staff team in the Leadership Engagement & Experiential Development Office, a unit within the Division of Student Affairs. The Leadership Engagement & Experiential Development Office is responsible for hosting university-wide traditions, supporting student development through student organizations, and consistently creating engagement opportunities for JHU students.

The Coordinator for The HOP is responsible for the development, implementation, and management of a comprehensive set of campus-wide programs that will largely be co-created and facilitated by students. HOP programming includes, but is not limited to, daytime programming, evening and weekend activities, lecture series, and more. The Coordinator for the HOP will also partner with their colleagues in LEED to support university-wide traditions activities and registered student organizations. This role supports the goal of enhancing the student experience by bolstering student engagement, promoting student development, and increasing student belonging and success. This role reports to the assistant director of Leadership Engagement & Experiential Development and works with the assistant director to advise our primary student programming board and subsequent committees. Evening and weekend hours are to be expected.

Specific Duties & Responsibilities

Advising and Management (50%)

• Oversees daily operations of The HOP and attends weekly meetings.
• Develops and implements training for The HOP related to event planning, scheduling, budgeting, contracting, facilities, safety, food, and other related needs.
• Develops and executes infrastructure for communication, marketing, and promotion of weekly activities.
• Provides oversight of the annual election and cabinet transition process.
• Advises and assists the organization in the execution of activities.
• Serves as a liaison to other Student Affairs units and university partners on the development and execution of events and activities.
• Assesses and mitigates potential risk factors associated with student programs. Suggest policy and procedure updates and coordinates with the Chief Risk Officer as needed.
• Monitors program budgets and advise specific committees on the responsible management of budget allocations totaling over $450,000, per university policy.
• Manages and monitors budgets for signature campus traditions events totaling $120,000, including monthly budget reviews.
• Maintains a purchasing card, including statement management for organizational purchases as needed.
• Facilitates training and learning opportunities for members of The Hop, including, but not limited to, participation in the National Association for Campus Activities.

Collaboration and Partnership (25%)

• Works collaboratively with the LEED Team to develop and facilitate student organization leadership and development training.
• Works collaboratively with the LEED team to develop and facilitate university-wide traditions and student engagement events.
• Represents the office and serves on various divisional and university committees.
• Serves on the Student Affairs Demonstration Team.

Assessment (15%)

• Works collaboratively with the Assistant Director for Traditions and Programming to develop program objectives and learning outcomes for members of The HOP.
• Develop and facilitate a comprehensive yearly assessment plan for student organizations.
• Participate in evaluating and developing student programs and policies related to student organizations and recommend changes based on the needs, interests and national trends.

Other duties as assigned (10%)

Special Knowledge, Skills, or Abilities

• Knowledge of principles and practices of student programming and large traditions of programming at higher education institutions.
• Strong commitment to equity, diversity, inclusion, and belonging.
• Should demonstrate a student-centered philosophy with a genuine interest and commitment to the success of all students.
• Experience coaching students as an advisor and mentor, challenging and supporting students to problem-solve and collaborate for programmatic success and elevated leadership abilities.
• Knowledge of student personnel and leadership development theory, first-year experience, program assessment, and high-impact practices research.
• Strong organizational, communication, and interpersonal skills with high accuracy, attention to detail, and timeliness.
• Strong advising skills and an ability to analyze and evaluate operations and develop and implement corrective action to resolve problems.
• Ability to develop and implement short- and long-range plans to meet program needs.
• Demonstrated ability to relate to students, faculty, staff, alumni, and the public with an ability to establish and maintain effective working relationships.
• Ability to work in a fast-paced, student-oriented environment, with strong leadership and collaboration skills.
• Demonstrated analytical and critical thinking skills.
• Ability to complete multiple complex projects with competing priorities at the same time.

Minimum Qualifications

• Bachelor's Degree.
• Three years of related experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Master's Degree in Student Personnel or a related field.
• Prior experience advising or being a member of a student programming board.

Classified Title: Student Services Administrator
Job Posting Title (Working Title):Coordinator for the Student Events Programming Board -The HOP ( Leadership, Engagement, & Experiential Development)
Role/Level/Range: ACRP/03/MC
Starting Salary Range: $48,000 - $84,100 Annually ($57,783 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Mon - Fri / 08:30am - 05:00pm (Frequent Nights and Weekends)
FLSA Status:Exempt
Location: Homewood Campus
Department name: Leadership, Engmt., and Exp Learning
Personnel area: University Student Services