Admissions Assistant

College of Coastal Georgia; Brunswick (GA); On-site; USD 34,000 - 42,000; Full time

Job summary

The College of Coastal Georgia seeks an Admissions Assistant to support the Office of Admissions & Recruitment. This role handles data and document processing, recordkeeping, quality assurance, and customer service to applicants.

Responsibilities include processing applications and transcripts, indexing records, and ensuring accurate data entry into the SIS and imaging systems, while remaining compliant with policies and guidelines.

Qualifications

• High school diploma or equivalent required.
• More than one year of related experience preferred.
• Knowledge of student information systems.
• Knowledge of admissions guidelines and procedures.
• Knowledge of residency guidelines.
• Knowledge of student classifications and requirements.
• Proficient in computer operations and data entry.
• Strong oral and written communication skills.

Responsibilities

• Performs complex technical duties processing applications, transcripts, test scores and other documents.
• Maintains admissions records by scanning and indexing information and entering data into SIS and imaging systems.
• Monitors inquiries and files to ensure timely progression through admissions.
• Assists in residency determinations; reviews lawful presence, immigration docs, visas, and permanent resident documents.
• Maintains correspondence with applicants to encourage completion of admission requirements.
• Responds to emails and requests while staying current on policies related to admissions and enrollment.
• Collaborates with other offices and participates in outreach and recruitment events.
• Performs related duties as assigned.

Skills

Computer operations

Oral and written communications

Education

High school diploma or equivalent

Job description

Job Title: Admissions Assistant
Location: CCGA- Main Campus (Brunswick)
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 302940

About Us

Join our Team at the College of Coastal Georgia!
Located on the southeast Atlantic coast in Brunswick, midway between Savannah, Georgia and Jacksonville, Florida, the College of Coastal Georgia is an undergraduate college in the University System of Georgia with an additional outreach through the Camden Center in Kingsland, Georgia. The College provides an affordable and interactive education in the natural beauty and abundant sunshine of Georgia's Golden Isles, an area noted for world-class golf courses and resorts as well as amazing diversity of maritime habitats, wildlife and sea creatures. To learn more about the College of Coastal Georgia's Vision, Mission and Values please click here: https://www.ccga.edu/about/visionmission/

Location

Our campus is located at One College Drive Brunswick, GA 31520.

Department Information

Office of Admissions

Job Summary

This position is responsible for assisting in the administrative operations of the Office of Admissions & Recruitment including data and/or document processing, recordkeeping and updates, quality assurance and control efforts, integrity functions, testing, imaging, and customer service.

Responsibilities

• 1 - Performs complex technical duties of processing of applications, transcripts, test scores, and other required documents.
• 2 - Responsible for maintaining admissions records by scanning and digitally indexing all information received for applicant files and entering data from CRM into student information system and document imaging system.
• 3 - Monitors inquiries, files and databases efficiently and effectively to ensure that all tasks completely accurately and efficiently and students files are moved through the admissions process.
• 4 - Assist in processing of residency determinations; review and process documents such as lawful presence, immigration documentation, visas and Permanent Resident documents.
• 5 - Maintains correspondence with applicants to encourage completion of all admission requirements.
• 6 - Responds to emails and requests for information while staying current on all federal, state, USG, and institutional policies as it relates to admissions and enrollment.
• 7 - Collaborates with other offices as needed; participates in outreach and recruitment events.
• 8 - Performs related duties as assigned.

Required Qualifications

Educational Requirements

• -High school diploma or equivalent

Required Experience

• -More than one year of related experience

Knowledge, Skills, & Abilities

KNOWLEDGE

• -Knowledge of student information systems.
• -Knowledge of admissions guidelines and procedures.
• -Knowledge of Residency guidelines.
• -Knowledge of student classifications and requirements.

SKILLS

• -Skill in computer operations.
• -Skill in oral and written communications

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources at [phone], or by email at [e-mail]. For technical support, please call the USG Service Desk at [phone], or email [e-mail].

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The College of Coastal Georgia provides equal opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the American with Disabilities Act to participate in the search process should notify Human Resources at 912-279-5740.

Other Information

MORE ABOUT US

The vision of the College is to be a college of choice for students within Georgia and beyond, providing an outstanding education for tomorrow's leaders and citizens through service-learning, global awareness and engaged entrepreneurship. With a strong emphasis on student retention, progression and timely graduation, the College offers over 20 baccalaureate degrees, as well as a few career associate degrees. Approximately 3,400 students are served by more than 200 employees. CCGA is an active participant in the Complete College Georgia initiative designed to support community partnerships and develop the critical thinking, problem-solving and communication skills necessary to address the challenges of 21st century economic development and community wellbeing. For more information, visit the College website: http://www.ccga.edu