Coordinator, Fiscal Systems Programs

Lincoln Institute of Land Policy; Cambridge (MA); On-site; USD 60,000 - 70,000; Full time

Job summary

The Lincoln Institute of Land Policy in Cambridge, MA is seeking a highly motivated Program Coordinator to join our collaborative team. You will help coordinate programs, host events, manage networks, and support educational activities both domestically and internationally.

In this role, you will monitor program materials on SharePoint, arrange meetings, coordinate travel logistics, edit working papers, and work with staff on outreach and budgeting. Limited travel is expected.

Qualifications

• Experience coordinating programs and events.
• Ability to manage budgets and vendor contracts.
• Strong editing and proofreading skills for documents.
• Data collection and outreach support capabilities.

Responsibilities

• Monitor and maintain program materials on the internal network (SharePoint).
• Coordinate internal events, lectures, gatherings, and presentations.
• Schedule meetings and arrange in-office or virtual sessions (Zoom, Teams).
• Arrange travel logistics for team attendance at external events.
• Edit and format working papers and materials; support outreach and marketing.
• Assist with data collection, proposals, and fellowship applications.
• Follow procedures and help improve processes as needed.
• Coordinate website updates with the Institute web team.

Skills

Program coordination

Event planning

Budgeting

Data collection

Procurement

Editing / proofreading

Stakeholder coordination

Tools

SharePoint

Zoom

Teams

Budget software

Job description

About The Lincoln Institute Of Land Policy

The Lincoln Institute of Land Policy seeks to improve quality of life through the effective use, taxation, and stewardship of land. A nonprofit private operating foundation whose origins date to 1946, the Lincoln Institute researches and recommends creative approaches to land as a solution to economic, social, and environmental challenges. Through education, training, publications, and events, we integrate theory and practice to inform public policy decisions worldwide. With locations in Cambridge, Massachusetts, Washington, DC, Phoenix, and Beijing, we organize our work in seven major areas: Planning and Urban Form, Valuation and Taxation, International and Institute-Wide Initiatives, Latin America and the Caribbean, People's Republic of China, The Babbitt Center for Land and Water Policy, and the Center for Community Investment.

Team Overview

Fiscal Systems support the revenue that allows local governments to provide high-quality public services such as transportation, education, affordable housing, and climate resilience measures. We provide public officials with the tools and training to improve community welfare and public revenue, including modern methods of valuation, the study of land market dynamics, and case histories of successful public policies. We also publish extensive databases that allow comparison of alternate approaches to land-based taxation, covering state-by-state property tax features and local finance measures across many categories of revenue. Our team has developed an international series on land-based taxes that includes studies in Africa, Asia, and Europe; helped the city of Detroit with plans to improve its property tax system with the goal of increased equality; and offer specialized convenings for public officials to reflect on how their tax practices impact community decision‑making.

Position Overview

The Lincoln Institute seeks a highly motivated Program Coordinator to join our team. As a member of our very collaborative team, you will help advance our work to improve community welfare through efficient and equitable fiscal systems and a deeper understanding of land market dynamics. You will work closely with our team to help coordinate programs and networks, host events, pursue relevant programmatic initiatives, and implement educational activities domestically and internationally.

This is a full‑time position (37.5 hrs./wk.) located in our Cambridge, MA office. This position will have limited travel (less than 10%).

What You Will Do

Program‑Specific Duties

• Monitor and maintain team's program materials on the internal network (SharePoint).
• Collaborate with staff to coordinate internal events (e.g., lectures, gatherings, or other presentations).
• Schedule meetings with internal and external partners. Reserve space for both in‑office meetings and/or virtual ones (e.g., Zoom, Teams).
• Arrange team travel/logistics (e.g., hotel reservations, flights, conference registration, etc.) for their attendance at events held by external organizations.
• Copy‑edit and format working papers and other materials.
• Work with program staff on outreach, external engagement, and marketing.
• Assist with data collection projects, as requested.
• Process Requests for Proposals and fellowship applications.
• Follow and ensure compliance with team and institutional procedures, practices, and processes, seeking to improve or establish additional ones as needed.

Event‑Specific Duties

• Work with internal and external partners to ensure event‑related tasks stay on track.
• Gather participant and faculty contact information, assist with requests for event‑related deliverables.
• Edit, proofread, and format program materials, including agendas, participant lists, feedback forms, and other documents as required.

Procurement, Budget, and Finance

• Obtain necessary contract information for procurement. Correspond with researchers and universities to explain Lincoln contract requirements. Work with program staff to monitor contract deliverables and communicate with contractors regarding deliverable status.
• Assist with payment processing for contract deliverables.
• Produce budget estimates for events.
• Obtain budget reports for specific projects upon request.
• Monitor and update program budget spreadsheet and system to ensure that information is accurately reflected.
• Resolve missing or inaccurate entries and monitor the finance system to ensure that vendors receive payments in a timely manner.

Website‑Specific Duties

• Work with program staff and Institute web team to update and monitor website content.
• Assist in collecting materials (articles, graphics, images, etc.) for web‑based presentations, based on existing or new materials, obtaining copyright permission from authors and journals, and other related tasks, as required.
• Provide testing and quality control for the tax program's online property tax database. Report bugs using the web developer's ticket system.