Coordinator, Firm Administration

Aline Accounting Partners; United States; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Career Growth

401k Safe Harbor

Generous Time Off

11 Paid Holidays

Job summary

Aline Accounting Partners is seeking an experienced administrative professional to support our Tax & Accounting practice across offices. In this role you will deliver exceptional client service, manage multiple priorities, support billing, and coordinate document workflows, while safeguarding confidentiality.

The ideal candidate has 3+ years in professional services administration, strong Microsoft Office skills, and the ability to work onsite with occasional travel between Baileywick and

Qualifications

• 3+ years of administrative experience in a professional services setting.
• Strong customer service and relationship management skills.
• Excellent organizational and time-management abilities.
• Self-motivated and able to work independently.
• Proficient with Microsoft Office and quick to learn new software.
• Strong verbal and written communication skills.
• Professionalism and discretion in client interactions.
• Willingness to travel between offices as needed.

Responsibilities

• Deliver exceptional client service through professional communication.
• Provide administrative support to the advisory team.
• Manage multiple priorities and deadlines in a fast-paced environment.
• Take ownership of assignments with sound judgment.
• Support billing, accounts receivable during tax season.
• Coordinate document management and workflow assignments.
• Utilize firm technology to support daily operations.
• Collaborate with team across multiple offices.
• Maintain confidentiality and professionalism in interactions.

Skills

Customer service

Relationship management

Organizational skills

Time management

Problem solving

Communication skills

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

At Aline Accounting Partners, we’re building something special—a Tax & Accounting firm where YOU BELONG and where your career can thrive.

Learn more about who we are and what we’re building: https://alineaccounting.com

In this role, you will:

• Deliver exceptional client service through professional communication with clients, team members, and business partners.
• Provide administrative support to the advisory team while assisting with day-to-day office operations.
• Manage multiple priorities, projects, and deadlines in a fast-paced environment.
• Take ownership of assignments while exercising sound judgment and recognizing when to escape issues.
• Support billing, accounts receivable, and other administrative functions during tax season.
• Coordinate document management, scanning, workflow assignments, and other administrative processes.
• Utilize firm technology and software applications to support daily operations and improve efficiency.
• Collaborate effectively with team members across multiple offices while building strong working relationships.
• Maintain professionalism, confidentiality, and sound judgment in all client and internal interactions

What We're Looking For:

• 3+ years of administrative experience, preferably within a CPA firm, law firm, or other professional services environment.
• Strong customer service and relationship management skills.
• Excellent organizational and time management abilities with the capacity to manage multiple priorities simultaneously.
• Self-motivated with strong problem-solving skills and the ability to work independently while knowing when to seek guidance.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Teams) with the ability to quickly learn new software applications.
• Strong verbal and written communication skills.
• Demonstrated professionalism, maturity, and the ability to work effectively with individuals across different personalities and leadership styles.
• Ability to work full-time onsite and travel between the Baileywick and Fairhill offices as needed.

What We Offer

At Aline, we support your success with a combination of professional growth opportunities and work-life balance:

• Career Growth: Opportunities to advance within a fast-growing CPA firm.
• 401k Safe Harbor Plan: We match 4% of your contributions when you put in 5%.
• Generous Time Off: To provide maximum flexibility.
• 11 Paid Holidays: Time to rest, recharge, and pursue your passions.

Why Join Aline Accounting Partners?

At Aline, you’ll have the opportunity to take on meaningful responsibility, work closely with leadership, and contribute to a growing firm. We offer a collaborative, supportive environment where you can make an impact while continuing to grow your career.