Coordinator, Faculty Budget

Inside Higher Ed; Houston (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

An educational organization in Houston is looking for a Coordinator for Faculty Budget. This role entails overseeing daily budget activities, managing faculty travel inquiries, and ensuring financial compliance. The ideal candidate holds a Bachelor’s degree and has relevant experience in budget management, especially within educational settings. Join a team committed to supporting faculty with efficient travel and budget solutions.

Qualifications

• Bachelor’s degree or associate’s degree with 2 years experience required.
• 4 years related experience required.
• Experience working in an educational setting preferred.

Responsibilities

• Maintain the daily budget activities and serve as subject matter expert.
• Maintain travel authorization and expense reimbursement system.
• Provide regular reports on available travel credits.

Skills

MS Office Programs

Information Management Systems

Budget Management

Travel Management System

Travel Guidelines

Education

Bachelor’s degree in a Business-related field

4 years related experience

Job description

Overview

Join to apply for the Coordinator, Faculty Budget role at Inside Higher Ed.

Location: Houston, Texas

Responsibilities

• Maintain the daily budget activities and expenditures and serve as the subject matter expert for all faculty travel and expense inquiries. Provides technical and/or navigational assistance to support faculty, training, website updates, customer support, etc.


• Maintain the faculty travel authorization and expense reimbursement system including any correspondence with faculty related to the travel and expense management system as well as any of the college’s travel expense issues, processes and/or procedures.


• Serve as point of contact for all faculty travel related expenditures and a resource for problem resolution of any issues and concerns.


• In collaboration with the District Travel Office, resolve and address any concerns related to faculty travel.


• Maintain associated faculty travel records, databases, spreadsheets, and travel and expense software to generate periodic and ad hoc management exception reports.


• Provide regular reports on available travel credits for faculty to recoup travel credit and repurpose it to other employees as approved by the Executive Director.


• Assist with unapproved/declined travel authorizations; help faculty with reconciliation/resolution of issues and request and verify receipts as necessary for policy compliance.


• Monitor expenditure trends, possible violations and taxes collected, and make recommendations on findings to the Executive Director.


• Maintain the Faculty Professional Development web page, training, and travel procedures manual on an annual basis or as updates are needed.


• Provide faculty with travel-related guidance with online video tutorials/webinar training as needed.


• Assist and coordinate travel issues for stranded faculty in emergency situations.


• May need to assist outside normal business hours on nights and weekends.

Qualifications

• Bachelor’s degree in a Business-related field or related field required


• Associate’s degree plus 2 years related experience may be considered in lieu of required degree


• 4 years related experience required


• Experience working in an educational setting preferred

Licensing & Certification

• Valid Texas Driver License

Special Skills

• MS Office Programs


• Information Management Systems


• Budget Management


• Travel Management System


• Travel Guidelines

Competencies

• Delivering High Quality Work


• Accepting Responsibility


• Serving Customers


• Supporting Organizational Goals


• Driving Continuous Improvement


• Acting with Integrity


• Thinking Critically


• Managing Change


• Communicating Effectively

Working Conditions

General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

EEO Statement

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies: Sandra B. Jacobson, J.D., M.Ed., SHRM-SCP, Interim Director of EEO and Compliance & Title IX Coordinator, Office of Equal Opportunity and Title IX, PO Box 667517, Houston TX, 77266, 713 718-8271 or [e-mail]. HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity. Individuals with disabilities, who require special accommodations to interview, should contact [phone].