Coordinator, Facilities and Equipment (De Anza)

Foothill-De Anza Community College District; Los Altos (CA); On-site; USD 60,000 - 81,000; Full time

Benefits offered by this job

Excellent benefits package

Job summary

Foothill-De Anza Community College District is seeking a Coordinator, Facilities and Equipment for De Anza College in California. The role focuses on coordinating athletic facilities, aligning class and event schedules, and ensuring equipment is prepared for kinesiology activities and rentals.

The position requires strong organizational skills, budget tracking, and the ability to work on-site to support daily operations and special events in a safe, efficient environment.

Qualifications

• Under general supervision, coordinates and participates in scheduling, use, and maintenance of equipment and facilities.
• Maintains athletic facilities in clean and sanitary condition and assists with budget tracking.
• Provides office support related to budget tracking and processing documents.

Responsibilities

• Acts as liaison to ensure facilities are not over-booked and schedules are on master calendar.
• Coordinates and participates in setup and teardown for kinesiology classes and events.
• Assists with department budget tracking, reconciliations, and processing of requisitions and invoices.

Skills

Coordination

Budget tracking

Education

Associate degree or equivalent

Tools

Office software

Job description

Coordinator, Facilities and Equipment (De Anza)

Foothill-De Anza Community College District

Salary: $5,415.12 - $7,261.36 Monthly

Job Type: Full Time - Classified

Job Number: 26-035 (R05425)

Location: De Anza College, CA

Department: Kinesiology & Athletics Div Ofc

Closing: Continuous

Bargaining Unit: ACE

Description

Initial Review Date: 11/10/26*

*Any complete applications received after the review date will onlybe forwarded to the hiring committee at their request.

Salary Grade: C1-43

Full Salary Range: $5,415.12 - $7,261.35 (permonth)

The Foothill-De Anza Community College District iscurrently accepting applications for the classified positionabove.

The Foothill - De Anza Community College District does not have a remote work policy. All employees are expected to be available towork in person and on-site per the requirement of thedepartment.

Foothill - De Anza Community College District MissionStatement:

The mission of the Foothill-De Anza Community College District isstudent success. We are driven by an equity agenda and guided bycore values of excellence, inclusion, and sustainability. Everymember of our district contributes to a dynamic learningenvironment that fosters student engagement, equal opportunity, andinnovation in meeting the various educational and career goals ofour diverse students. We are committed to providing an accessible,quality undergraduate education dedicated to developing a broadlyeducated and socially responsible community that supports anequitable and just future for California.

De Anza College Mission Statement:

De Anza College provides an academically rich, multiculturallearning environment that challenges students of every backgroundto develop their intellect, character and abilities; to realizetheir goals; and to be socially responsible leaders in theircommunities, the nation and the world.

De Anza College fulfills its mission by engaging students increative work that demonstrates the knowledge, skills and attitudescontained within the college's Institutional CoreCompetencies:

• Communication and expression
• Information literacy
• Physical/mental wellness and personal responsibility
• Civic capacity for global, cultural, social and environmentalawareness
• Critical thinking

DEFINITION

Under general supervision, coordinates and participates in thescheduling, use, and maintenance of equipment and facilities forstudents, student-athletes, and rental groups in assigneddepartment so that classes, competitions, and outside eventsoperate safely and efficiently; maintains athletic facilities in aclean and sanitary condition; provides office support related tobudget tracking and processing of various documents; and performsrelated duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned supervisor or manager.Provides technical and functional direction and training toFacilities and Equipment Assistants and student workers.

CLASS CHARACTERISTICS

This is a coordinator classification responsible for coordinatingathletic event schedules, providing office support to managementstaff, setting up athletic events and classes, and maintaining theathletic department's social media presence. Assignments are givenwith general guidelines and incumbents are responsible forestablishing objectives, timelines, and methods to deliver workproducts or services. Work is typically reviewed upon completionfor soundness, appropriateness, and conformity to policy andrequirements. This class is distinguished from the Athletic Trainerin that the latter plans, coordinates, and implements programs forthe care, treatment, rehabilitation, and prevention of physicalinjuries of students engaged in athletic programs.

EXAMPLES OF TYPICAL FUNCTIONS (IllustrativeOnly)

1. Acts as liaison to Coordinator, Campus Facilities to ensurefacilities are not over-booked and that classes, athletics events(games and practices), and last-minute athletics schedule changesare on master calendar; oversees facilities during events.
2. Assists with department budget tracking and reconciliationprocesses; researches and works with management to resolve budgetquestions and inconsistencies; monitors and tracks expenditures andrevenues; processes requisitions, work orders, and invoices; filesand maintains contracts; processes independent contractor agreementforms for referees and facilities vendors.
3. Coordinates and participates in the preparation and maintenanceof playing fields, courts, and related facilities in a clean, safe,and orderly condition for kinesiology classes, practices andspecial events, tournaments, playoffs, and competitions; providesregular inspection and ongoing maintenance of areas and equipmentused by all activity classes; provides recommendations toappropriate administrator regarding equipment and facilitymodifications and repairs.
4. Coordinates and participates in the set-up and tear-down ofdesignated areas of assignment; prepares down markers, clocks,flags, nets, goals, and other materials needed for kinesiologyclasses, practices and special events, tournaments, playoffs, andcompetitions according to sports' specifications or instructordirections.
5. Inspects and ensures cleanliness of facilities and overallmaintenance of fields, gyms, classrooms, and other division supportareas; coordinates tasks and oversees and provides work directionto the Facilities and Equipment Assistant.
6. Conducts routine maintenance checks and re-fueling of vans forteam travel when needed; issues keys and inspects returned vansafter trips; ensures vans are regularly maintained by seniormechanic.
7. Compiles and maintains athletic team rosters and seasonschedules; submits requests to marketing and web team regardingupdates to the athletic website; maintains athletic social mediaaccounts and posts announcements regarding upcoming athletic eventsand outcomes of recent events.
8. Sorts clothing for laundry and cleaners; inspects and storesreturned laundry.
9. Learns and applies emerging technologies related to the area ofassignment.
10. Performs related duties as assigned.

QUALIFICATIONS

Knowledge of:

1. Principles and practices of preparing and maintaining athleticfacilities and equipment in a clean, sanitary, and orderlycondition.
2. Materials, supplies, uniforms, and equipment used in team andindividual sports.
3. Methods and techniques to properly launder, repair, andrecondition equipment and uniforms.
4. Basic methods and techniques for setting up athleticequipment.
5. Modern office practices, methods, and computer equipment andapplications related to the work.
6. Record keeping principles and procedures.
7. Basic arithmetic and bookkeeping.
8. Methods of preparing and processing various records, reports,forms, and other documents specific to assigned program,department, or division.
9. English usage, spelling, vocabulary, grammar, andpunctuation.
10. Techniques for providing a high level of customer service byeffectively dealing with the public, students, and District staff,including individuals of diverse academic, socio-economic, ethnic,religious, and cultural backgrounds, disability, and sexualorientation.

Ability to:

1. Demonstrate understanding of, sensitivity to, and respect forthe diverse academic, socio-economic, ethnic, religious, andcultural backgrounds, disability, and sexual orientation ofcommunity college students, faculty, and staff.
2. Understand the organization and operation of the District andof outside agencies as necessary to assume assignedresponsibilities.
3. Maintain inventory and other routine records.
4. Perform basic mending and repair of athletic clothing andequipment used in sports activities.
5. Gather and compile department-specific information from avariety of sources.
6. Operate a variety of tools and equipment related to an athleticand locker room environment.
7. Set up and take down equipment for various projects andactivities.
8. Estimate and order required supplies and equipment.
9. Learn, apply, and explain applicable District policies, rules,and regulations related to areas of responsibility.
10. Make accurate mathematical computations.
11. Establish and maintain a filing, record keeping, and trackingsystems.
12. Organize and prioritize a variety of projects and multipletasks in an effective and timely manner; organize own work, setpriorities, and meet critical time deadlines.
13. Prioritize and organize office-related tasks efficiently andeffectively.
14. Operate modern office equipment including computer equipmentand software applications programs.
15. Use English effectively to communicate in person, over thetelephone, and in writing.
16. Understand scope of authority in making independentdecisions.
17. Review situations accurately and determine appropriate courseof action using judgment according to established policies andprocedures.
18. Establish, maintain, and foster positive and effective workingrelationships with those contacted in the course of work.

MINIMUM QUALIFICATIONS:

1. Understanding of, sensitivity to, and respect for the diverseacademic, socio-economic, ethnic, religious, and culturalbackgrounds, disability, and sexual orientation of communitycollege students, faculty and staff.
2. Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. Atypical way to obtain the required qualifications would be:equivalent to an associate degree from an accredited collegeAND two (2) years of experience in an athleticenvironment or the fitness industry.

Licenses and Certifications:

Possession of, or ability to obtain, a valid California Driver'sLicense by time of appointment.

PHYSICAL DEMANDS

Must possess mobility to work in an athletic facility and in astandard office setting and use standard office and athleticequipment, including a computer; to operate a motor vehicle and tovisit various District and event sites; vision to read printedmaterials and a computer screen; and hearing and speech tocommunicate in person and over the telephone. Must possess thephysical stamina, strength, and mobility to perform medium to heavyphysical work to arrange facilities and fields for events and/orpractices. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and tooperate the equipment mentioned above. Positions in thisclassification frequently bend, stoop, kneel, reach, climb, andwalk on uneven surfaces to prepare athletic fields and equipmentand to participate in athletic activities; and push and pulldrawers open and closed to retrieve and file information. Employeesmust possess the ability to lift, carry, push, and pull materialsand objects, typically weighing up to 50 pounds, and occasionallyheavier weights with the use of proper equipment. Reasonableaccommodations will be made for individuals on a case-by-casebasis.

ENVIRONMENTAL ELEMENTS

Employees primarily in outdoor environments and are occasionallyexposed to loud noise levels, cold and/or hot temperatures, dust,fumes, allergens, and hazardous/moving equipment andmachinery.

CONDITIONS OF EMPLOYMENT:

Position: Full-Time, Permanent, 12-months per year

Starting date: As soon as possible upon completionof the search process

If any required application materials are omitted, thecommittee will not review your application. Items not required(including reference letters) will not be accepted. Forfull-consideration, all application packets must be received by11:59 pm on the closing date.

Please allow yourself ample time to complete yourapplication and resolve any technical difficulties that may arisewith your submission. We do not guarantee a response to applicationquestions within 48 hours of the closing date.

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance.

Persons with disabilities who require reasonable accommodation tocomplete the employment process must notify Employment Services nolater than the closing date of the announcement. The successfulapplicant will be required to provide proof of authorization towork in the U.S. All interviewing costs incurred by applicant arethe responsibility of the applicant.

For more information about our application process contact:

Employment Services

Foothill-De Anza Community College District

12345 El Monte Road

Los Altos Hills, California 94022

Email: [e-mail]

Foothill-De Anza Community College District is an equal opportunityemployer and actively seeks a diverse pool of qualified applicants.No person shall be denied employment because of ethnicity or race,color, sex or gender, gender identity, gender expression, age,religion, marital status, disability, sexual orientation, nationalorigin, medical condition, or military and veteran status.