Coordinator, Events and Member Support

National Grocers Association; Washington (District of Columbia); Hybrid; USD 53,000 - 58,000; Full time

Benefits offered by this job

Health and dental insurance

11 paid holidays

Floating holiday

Generous PTO

Hybrid work schedule

401(k) eligibility starting after 6th/

Job summary

National Grocers Association (NGA) in Washington, DC is seeking a skilled Coordinator of Events and Member Support to join its team. The role combines events operations, sponsorship coordination, and member services to deliver high-quality experiences for NGA's members, sponsors, and partners.

You will manage deadlines, materials, registrations, and on-site support while collaborating across departments. Ideal candidates are organized, service-oriented, and comfortable engaging with senior

Qualifications

• Bachelor's degree preferred.
• 1–3 years of event coordination or related experience preferred.
• Strong organizational skills and attention to detail.
• Customer-service mindset with excellent communication.
• Ability to work across teams in a fast-paced environment.

Responsibilities

• Provide organizational and administrative support to the events team to meet deadlines and milestones.
• Coordinate development, production, and distribution of event materials and collateral.
• Manage packing, shipping, inventory, and logistics for NGA meetings and events.
• Support sponsorship fulfillment including registration, assets, hotel coordination, signage, and benefits.
• Maintain sponsor deliverables tracking and follow up on outstanding items.
• Coordinate across internal teams to ensure timely execution of commitments.
• Assist with registration, attendee communications, and on-site event support.

Skills

Organizational skills

Attention to detail

Customer service

Communication

Team collaboration

Problem solving

MS Office

Event platforms

Education

Bachelor's degree

Tools

CRM

AMS (association management systems)

Job description

The National Grocers Association (NGA) is seeking a skilled and detail-oriented Coordinator of Events and Member Support to join its team.

Headquartered in Washington, DC, NGA is a leading trade association representing the $250 billion independent supermarket industry. For more than 40 years, NGA has served as the national voice for independent grocers and wholesalers, advocating on behalf of community-focused businesses that play a vital role in neighborhoods across the country. NGA advances the industry through advocacy, education, collaboration, business services, and meaningful industry connections. NGA also supports the industry through its affiliated 501(c)(3), the NGA Foundation.

Position Summary

The Coordinator, Events and Member Support plays a critical role in delivering a high-quality experience for NGA members, partners, sponsors, and stakeholders. This position operational and administrative support across NGA's events, membership, and business development, helping ensure that commitments are executed accurately, professionally, and on time.

The ideal candidate is highly organized, detail-oriented, service-focused, and comfortable managing multiple priorities in a fast-paced environment. This role is well-suited for someone who enjoys both behind-the-scenes operational work and direct interaction with members, sponsors, and senior industry leaders.

Responsibilities

Event & Sponsorship Operations

• Provide organizational and administrative support to the events team to ensure deadlines, deliverables, and event milestones are met.
• Coordinate the development, production, and distribution of event materials, including signage, badges, attendee materials, speaker materials, and other collateral.
• Manage the packing, shipping, inventory, and logistics of materials for NGA meetings and events.
• Provide operational support for sponsorship fulfillment, including registration, logo and asset collection, hotel coordination, signage, recognition, and other contracted benefits.
• Maintain accurate tracking of sponsor deliverables and proactively follow up on outstanding materials and deadlines.
• Coordinate across internal teams to ensure timely and accurate execution of sponsor and attendee-facing commitments.
• Support registration, attendee communications, and other event administration as needed.
• Provide on-site support at NGA events, helping ensure a seamless, professional, and high-quality attendee experience.

Business Development & Coordination

• Support business development initiatives through prospect research, reporting, outreach preparation, and logistical assistance.
• Assist in tracking sponsorships, partnerships, prospects, and engagement opportunities to support revenue growth.
• Research and identify prospective members, sponsors, and partners to strengthen NGA's business development pipelines.
• Maintain accurate prospect, lead, and activity information within NGA's database/CRM.
• Assist with preparation of sponsorship materials, proposals, reports, and other business development resources.
• Collaborate with membership, events, and business development teams to coordinate outreach and maximize value for members and partners.

Qualifications

Education and Experience

• Bachelor's degree in event management, hospitality, business administration, communications, or related field preferred.
• 1-3 years of experience in event coordination, membership services, association management, hospitality, or a related field preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent attention to detail and commitment to accuracy.
• Strong interpersonal and communication skills with a customer-service mindset.
• Ability to work collaboratively across teams in a fast-paced environment.
• Experience with CRM or association management systems is a plus.
• Willingness to travel and support on-site event execution as needed.

Skills and Competencies

• Highly organized and detail-oriented
• Proactive and solutions-focused
• Strong sense of ownership and accountability
• Service-driven with a focus on member satisfaction
• Comfortable working behind the scenes while supporting high-visibility initiatives
• Ability to work effectively under pressure and adapt to changing priorities
• Strong written and verbal communication skills
• Proficiency with Microsoft Office applications and event management platforms
• Professional demeanor and ability to interact confidently with senior executives and Board members

Salary range is $53,000 - $58,000 depending on qualifications and experience.

NGA is an equal opportunity employer offering generous benefits including partial employee paid health and dental insurance, 11 paid holidays and one floating holiday, generous PTO, hybrid work schedule opportunity, and 401(k) eligibility starting on the 1st quarter of the following 6 months of employment.