Coordinator, Event Operations

NASCAR; Homestead (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits package

Opportunities for professional growth

Job summary

NASCAR is seeking a talented professional for the Coordinator, Event Operations position based in Homestead, Florida. This key role supports major events at Homestead-Miami Speedway, requiring strong sales skills in leasing track time, negotiating agreements, and identifying upsell opportunities.

Ideal candidates will have a Bachelor's degree and experience in motorsports or sales. Responsibilities include managing client accounts, ensuring seamless event execution, and collaborating with team members to enhance guest experiences. Competitive compensation and benefits are offered.

Join NASCAR and contribute to shaping unique motorsport experiences!

Qualifications

• 2 years of post-graduate professional experience in relevant field.
• Experience in motorsports, sales, or logistics.
• Ability to manage multiple client accounts under pressure.

Responsibilities

• Manage client accounts and support the Director with daily tasks.
• Serve as the primary point of contact for contract fulfillment.
• Proactively sell and lease track time by identifying opportunities.
• Monitor outstanding issues related to client accounts.

Skills

Strong communication skills

Negotiation skills

Relationship-building skills

Organizational skills

Microsoft Office 365 proficiency

Event planning ability

Education

Bachelor’s degree

Job description

Homestead-Miami Speedway has been open since 1995 following an initiative to spur economic recovery in the aftermath of Hurricane Andrew. The Speedway, founded by Miami businessman, racing enthusiast, and philanthropist Ralph Sanchez, is a 650-acre facility that features a 1.5‑mile oval and a 2.21‑mile road course. The Speedway hosts on‑track events nearly 300 days per year and generates more than $301 million annually for the region. NASCAR crowned champions in all three of its national series at Homestead-Miami Speedway for 18 straight years (2002‑19) and will again host the NASCAR Championship weekend in 2026.

NASCAR seeks a talented professional to join in the position of Coordinator, Event Operations, based in our Homestead, Florida office.

The Coordinator of Event Operations is a key role at Homestead-Miami Speedway (HMS), supporting the successful execution of major events and year‑round operations. The position carries a strong sales component, including leasing track time, negotiating agreements, securing renewals, and identifying upsell opportunities. An interest in motorsports and car culture is essential to connect with clients and fans.

Responsibilities

• Manage client accounts and support the Director with daily tasks, including tracking rentals and special events.
• Serve as the primary point of contact to ensure timely communication, contract fulfillment, renewals, upsells, and seamless execution from agreement drafting through event completion.
• Proactively sell and lease track time by identifying new business opportunities, negotiating agreements, and maintaining a pipeline of prospects.
• Monitor and follow up on outstanding issues related to client accounts, track rentals, or events.
• Identify operational efficiencies and opportunities to enhance revenue and improve the guest experience.
• Research, evaluate, and contract third‑party vendors as needed to support major events and track rentals.
• Serve as the primary liaison with Levy Catering regarding menus, event setup, and execution.
• Prepare and distribute internal communications and post‑event summaries to HMS stakeholders, capturing feedback and documenting any issues.
• Coordinate Guest Services support for major events, including outreach, scheduling, and onboarding of volunteer groups, employee check‑in, and ensuring all credentialed staff and volunteers are prepared to deliver exceptional guest experiences.
• Contribute as a collaborative team member, assisting colleagues as needed.
• Perform other duties as assigned by the Director of Event Operations.

Required Skills / Experience

• Bachelor’s degree from a four‑year college or university with two years of post‑graduate professional experience.
• Minimum two years’ experience in motorsports, sales, scheduling, logistics, or a related field.
• Strong communication, negotiation, and relationship‑building skills.
• Ability to manage multiple client accounts, drive renewals, and identify upsell opportunities.
• Experience in selling or leasing products/services, preferably in a motorsports or event environment.
• Exceptional organizational skills with attention to detail and the ability to manage multiple priorities under pressure.
• Ability to plan, execute, and follow up on events, track rentals, and related operations.
• Proficient with Microsoft Operating Systems and basic Microsoft Office 365.
• Ability to coordinate volunteer groups, manage employee check‑in, and ensure credentialed staff and volunteers are prepared for events.
• Excellent interpersonal skills and ability to collaborate effectively in a fast‑paced, team‑oriented environment.
• High level of attention to detail.
• Strong interpersonal skills and ability to interact professionally with industry members.
• Ability to perform and maintain composure in higher‑pressure situations.
• Ability to multitask, set priorities, and meet deadlines.
• Maintain a professional appearance and demeanor.

Supervisory Responsibilities

While this position does not currently have any direct reports, it will provide oversight and guidance to at‑track venue staff and volunteers.

Physical Demands

Typical responsibilities include standing, walking, sitting, using hands, reaching, climbing or balancing, stooping, kneeling, crouching, or crawling, talking or hearing, and handling heavy items up to 135 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits

NASCAR offers competitive compensation, a comprehensive benefits package focused on wellness, and opportunities to grow and develop both personally and professionally.

Equal Opportunity Employer

NASCAR is an Equal Opportunity Employer and is committed to conducting recruitment and hiring activities in a fair, ethical, and legally compliant manner. All employment decisions are based on job‑related qualifications, skills, experience, and performance, and are made without discrimination based on any legally protected characteristic, including but not limited to race, ethnicity, gender, religion, sexual orientation or gender identity, national origin, age, military or veteran status, disability, or any other status protected by applicable federal, state, or local law.