Institutional Partnerships Coordinator

Environmental Defense Fund, Inc.; San Francisco (CA); Hybrid; USD 69,000 - 74,000; Full time

Job summary

Environmental Defense Fund, Inc. is seeking an Institutional Partnerships Coordinator to support senior fundraisers with administrative and project management tasks. You will help cultivate, solicit, and steward major donors, draft and edit proposals and reports, and maintain donor data across systems.

The role emphasizes collaboration across departments and time zones, with a focus on research, financial tracking, and effective communication to advance EDF’s funding priorities.

Qualifications

• Associate degree or equivalent in a relevant field, with a minimum of three years of administrative fundraising and project management experience. A Bachelor’s degree or equivalent may substitute for up to two years of relevant experience.
• Excellent verbal and written communication skills, including the ability to compose, edit, and expertly proofread donor materials and correspondence, among other documents; exceptional attention to detail.
• Experience with demonstrated project management preferred.
• Strong strategic and analytical skills and the ability to write clearly and concisely.
• Excellent judgement and interpersonal skills, including the ability to maintain tact, diplomacy, and confidentiality while representing the organization and interfacing with all levels of staff, volunteers, funders, and vendors.
• The ability to work effectively across a complex, dynamic organization and among geographically dispersed colleagues.
• Demonstrated initiative and creativity; the ability to work independently as well as within a team.
• Proficiency with Microsoft Word, Excel, and Outlook, and with donor database(s) required; experience with Salesforce preferred.
• Commitment to the mission of Environmental Defense Fund.
• Demonstrates self-awareness, cultural competency and inclusivity, and ability to work with colleagues and stakeholders across all cultures and backgrounds.

Responsibilities

• Work closely with 2-3 IG portfolio managers and program staff to develop realistic and efficient timelines for donor products (including proposals and reports), and manage process workflow for these materials, working across departments, cultures and time zones.
• Compose drafts, proofread and/or edit funder materials as well as internal communications, using the highest writing standards, utmost accuracy and EDF’s style and messaging.
• Maintain timely and accurate donor information in EDF’s Salesforce database.
• Maintain financial projections, as well as track and analyze various fundraising metrics and activities.
• Assist with donor research, and keep abreast of EDF’s priorities to help portfolio managers identify alignment with funding opportunities.
• Provide top-notch administrative support including processing and tracking department correspondence; scheduling, attending and taking notes for internal meetings; drafting talking points when needed; scheduling supervisor’s and team members’ meetings and travel; and completing expense reports for Sr. IG Officers.
• Participate in advancing EDF organizational effectiveness and culture goals in which people from all backgrounds and experiences feel connected, included, and empowered to address the environmental and organizational challenges in alignment with EDF values.

Skills

Fundraising experience

Project management

Analytical skills

Written communication

Confidentiality

Education

Associate degree or higher in a relevant field

Tools

Microsoft Word

Excel

Outlook

Salesforce

Job description

Title: Institutional Partnership Coordinator

Location : Hybrid schedule out of our offices in New York, Washington, DC, or San Francisco

Supervisor : Director, Institutional Giving

Term : This is a two-year fixed-term position with full benefits and the possibility of extension

Department : Development- Institutional Partnerships

Overall Function

The Institutional Partnerships Coordinator is a support function working closely with senior fundraisers to provide the top notch administrative and project management skills needed to cultivate, solicit, and steward EDF’s most generous donors. The ideal candidate will draw on previous experience, bringing project and grant administration skills, as well as research capacity, financial acumen and an analytical mindset to support a principal-level portfolio.

The Institutional Partnerships (IP) team sits within EDF’s Development Department. The Development Department raises 90% of EDF’s $200M+ budget annually; the IP team is responsible for raising about half of the department’s revenue. This position reports to the Senior Director, Institutional Partnerships.

Key Responsibilities

• Work closely with 2-3 IG portfolio managers and program staff to develop realistic and efficient timelines for donor products (including proposals and reports), and manage process workflow for these materials, working across departments, cultures and time zones.

• Compose drafts, proofread and/or edit funder materials as well as internal communications, using the highest writing standards, utmost accuracy and EDF’s style and messaging.

• Maintain timely and accurate donor information in EDF’s Salesforce database.

• Maintain financial projections, as well as track and analyze various fundraising metrics and activities.

• Assist with donor research, and keep abreast of EDF’s priorities to help portfolio managers identify alignment with funding opportunities.

• Provide top-notch administrative support including processing and tracking department correspondence; scheduling, attending and taking notes for internal meetings; drafting talking points when needed; scheduling supervisor’s and team members’ meetings and travel; and completing expense reports for Sr. IG Officers.

• Participate in advancing EDF organizational effectiveness and culture goals in which people from all backgrounds and experiences feel connected, included, and empowered to address the environmental and organizational challenges in alignment with EDF values.

Qualifications

• Associate degree or equivalent in a relevant field, with a minimum of three years of administrative fundraising and project management experience, preferably in a non-profit or academic setting. A Bachelor’s degree or equivalent may substitute for up to two years of relevant experience.

• Excellent verbal and written communication skills, including the ability to compose, edit, and expertly proofread donor materials and correspondence, among other documents; exceptional attention to detail.

• Experience with demonstrated project management preferred.

• Strong strategic and analytical skills and the ability to write clearly and concisely.

• Excellent judgement and interpersonal skills, including the ability to maintain tact, diplomacy, and confidentiality while representing the organization and interfacing with all levels of staff, volunteers, funders, and vendors.

• The ability to work effectively across a complex, dynamic organization and among geographically dispersed colleagues.

• Demonstrated initiative and creativity; the ability to work independently as well as within a team.

• Proficiency with Microsoft Word, Excel, and Outlook, and with donor database(s) required; experience with Salesforce preferred.

• Commitment to the mission of Environmental Defense Fund.

• Demonstrates self-awareness, cultural competency and inclusivity, and ability to work with colleagues and stakeholders across all cultures and backgrounds.

We offer a strong total rewards package encompassing competitive salary, robust benefits, and professional development opportunities consistent with a modern global organization. We take into account factors such as candidate experience, skills, training, internal team equity and local norms.

Please note that pay ranges are country specific. As a result, the stated currency is not meant be converted into any other currency.

68,500 - 73,500 USD