Coordinator, Document Control

Aecon Concessions; Richland (WA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid Vacation

Health and Wellness Home Benefit

Tuition Reimbursement

Short Term Incentive Plan

Green Home Energy Benefit

Job summary

Aecon Concessions is seeking a Document Control Coordinator to join their Nuclear Construction Team in Richland, Washington. This role is crucial for managing the document control system, supporting project teams, and ensuring that document handling meets project needs.

Candidates should have a bachelor’s degree or equivalent experience, and 1-5 years in document control, preferably in construction. The position emphasizes the ability to work effectively in a fast-paced environment while maintaining organizational accuracy.

Benefits include paid vacation, wellness subsidies, and tuition reimbursement.

Qualifications

• Minimum of 1 to 5 years document control experience in a construction project/site environment.
• Ability to accurately set up, create and maintain documentation metadata.
• Ability to interpret and implement processes, procedures, workflows and standards.

Responsibilities

• Responsible for the functioning and utilization of the document control system for the project.
• Identifies and escalates system issues to the Project Controls Manager.
• Manages and coordinates the metadata and storage of documents into the EDMS system.

Skills

Document control experience

Proficient in electronic file management

Knowledge of PDF software

Intermediate knowledge of MS Office

Organizational skills

Education

Bachelor’s degree or college diploma

Tools

ACONEX

Adobe Acrobat

Bluebeam

MS Project

Excel

Word

Job description

Location

Richland, WA, US

Operating Sector

Nuclear

Overview

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Core Values & Culture

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

Position: Document Control Coordinator (Nuclear Construction Team)

This position will be performed at our Richland, Washington office.

Responsibilities

• Responsible for the functioning and utilization of the document control system for the project.
• Accountable for creating and maintaining the project distribution matrix.
• Provides training and support to all project team members regarding appropriate document control practices – including external users such as vendors, contractors, consultants, clients and other third parties.
• Identifies and escalates processing or other system issues to the Project Controls or Document Control Manager in a timely manner.
• Identifies opportunities for continuous process improvement and monitors for new and emerging software solutions.
• Assists in creating/implementing and auditing a reporting system to track all NCRs, CARs, RFIs, Change Requests and other documentation deemed critical by the project from start to finish.
• Assists project teams with creating and developing reports in EDMS systems.
• Assists in the preparation of the end‑of‑project report.
• Assists in the creation, communication, implementation, maintenance and auditing of all required contract submittals.
• Assists in creating a reporting system to track RFIs by originator through key milestones of their lifecycle.
• Oversees the receipt, capture, control and access of all project documents.
• Allocates project document/drawing numbers as required per guidance of Project Management, Project Agreement and/or Client requirements.
• Responsible for achieving and maintaining a high level of accuracy in capturing metadata in the EDMS system in accordance with procedures and requirements for reporting/auditing.
• Manages and coordinates the metadata and the process of storage for documents into the EDMS system by all internal and external parties.
• Ensures achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution.
• Accountable for appropriate post‑construction document archival/retention as per Project Agreement specifications.

Qualifications

• Post‑secondary education – bachelor’s degree or college diploma preferred, or equivalent experience.
• Minimum of 1 to 5 years document control experience in a construction project/site environment.
• Prior experience working with ACONEX preferred.
• Prior experience using electronic document management and document control systems as well as in processing both design and vendor documentation.
• Proficient in electronic file management (e.g., Explorer and WinZip).
• Intermediate to advanced knowledge of PDF software such as Adobe Acrobat, Bluebeam.
• Intermediate working knowledge of MS Office applications such as MS Project, Excel, Word, Outlook, Visio, PowerPoint.
• Ability to accurately and efficiently set up, create and maintain documentation metadata.
• Ability to interpret and implement processes, procedures, workflows and standards.
• Ability to document work tasks (work instructions).
• Organizational skills, with a proven ability to meet deadlines in a fast‑paced environment.

Hourly Wage & Benefits

• Paid Vacation (vacation/wellness days).
• Health and Wellness Home Benefit (wellness subsidy for fitness/health).
• Tuition Reimbursement (strong career growth support for approved degrees, diplomas and courses).
• Eligible to participate in Aecon’s discretionary Short Term Incentive Plan (STIP).
• Green Home Energy Benefit (subsidy for approved green home energy expenses).

Equal Opportunity Employment

Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.