Senior Development Coordinator

Harvard University; Cambridge (MA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Generous paid time off

Health insurance from day one

Retirement plans with contributions

Mental health resources

Tuition assistance and reimbursement

Commuter benefits and campus perks

Job summary

Harvard University is looking for a Senior Development Coordinator to join its A.R.T. development team. This role supports key functions including board management and campaign prospect research as part of a $250M capital campaign. Candidates should have over 5 years of fundraising experience and proficiency in Microsoft Office Suite.

The position offers a full-time schedule of 35 hours per week without visa sponsorship and involves various administrative duties critical to the development of the A.R.T.

Qualifications

• Five or more years of related experience. Education beyond high school may count toward experience.
• Proficiency with Microsoft Office Suite and Google Suite.
• Ability to prioritize and manage multiple tasks.
• Excellent written and verbal communication skills.
• Strong organizational and time management capabilities.
• Customer service orientation and problem-solving attitude.
• Knowledge of theater is preferred.
• Ability to work evenings and weekends as required.

Responsibilities

• Assist the Chief Development Officer with administrative duties.
• Coordinate donor engagement with front-line fundraisers.
• Prepare meeting agendas and follow up on protocols.
• Assist with grant applications and donor bio management.
• Manage RSVP tracking, invites, and event logistics.

Skills

Microsoft Office Suite

Google Suite

Organizational skills

Communication skills

Customer service orientation

Problem-solving orientation

Theater knowledge

Education

Five or more years of related experience

Job description

Job Description

The American Repertory Theater at Harvard University seeks a highly detail-oriented coordinator to join the A.R.T. development team. The Senior Development Coordinator supports the A.R.T.’s development department including front-line fundraisers and other primary department functions such as board management, campaign prospect research and support, membership events, maintaining governance documentation and other development materials, activities in support of the annual fund and capital campaign submission, and special projects as needed. This position is responsible for assisting the Chief Development Officer (CDO) with day-to-day operations, as well as providing support for the development team. Reporting to the CDO, the Senior Development Coordinator should have a broad range of fundraising and development experience in non-profits working with a volunteer board and donors. The A.R.T. is in the midst of a $250M+ capital campaign for a new building that will open to the public in the spring of 2027.

Responsibilities

Executive Support

• Assist the CDO with various administrative duties, including management of the CDO’s calendar and inbox, general correspondence, including writing draft emails and supporting email communications.
• Ensure that continuity of donor engagement is coordinated between other front-line fundraisers at A.R.T., the Artistic Director, and University Development Office (UDO).
• Working with executive leadership, help set agendas for both the Board of Trustees and Board of Advisors meetings, as well as all committee meetings; approximately 40 per year.
• Prepare content and materials, technology, scheduling, staffing, and notations for said meetings, and conduct necessary follow-up.
• Assist CDO in the establishment and management of ad hoc board committees, task forces, and working groups as special initiatives, needs, and projects arise.

Institutional Giving

• Assist the Associate Director, Institutional Giving with standard renewal grant applications, funder reports, and support the compilation of supplemental materials for new or major grant applications.
• Conduct regular prospect research for institutional giving and lead campaign gifts and share findings with the development team; draft gift proposals as needed.
• Update and maintain the tracking spreadsheet, grants calendar, and necessary funder information including contact reports in Tessitura.

Events

• Assist the development team with RSVP tracking, invite drafting and deployment, and on-site and virtual event management.
• Prepare donor bio information for leadership and fundraisers.

Other

• Assist development operations with receipt reconciliation, budgeting, gift entry, and contact reports.
• Maintain donor biographies and prep leadership for donor meetings.
• Support the development team on special projects, as needed.
• Coordinate communication across A.R.T. and University departments as it relates to philanthropic activity, including the artistic, engagement, marketing, communication, and production teams.

Qualifications

• Five or more years of related experience. Education beyond high school may count toward experience.
• Proficiency with Microsoft Office Suite and Google Suite.
• Ability to prioritize and manage multiple tasks.
• Excellent written and verbal communication skills.
• Strong organizational and time management capabilities.
• Customer service and problem-solving orientation and attitude.
• Knowledge of theater is preferred.
• Ability to work evenings and weekends as required.

Additional Information

• Standard Hours/Schedule: 35 hours per week.
• Visa Sponsorship: Harvard University is unable to provide visa sponsorship for this position.
• Pre-Employment Screening: Harvard University requires pre-employment reference and background screenings: Identity, Criminal, and Credit.
• Other Information:
  • Please note: a cover letter is required when applying for this role.
  • This position will have a 3-month orientation and review period.

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 055. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

• Generous paid time off including parental leave.
• Medical, dental, and vision health insurance coverage starting on day one.
• Retirement plans with university contributions.
• Wellbeing and mental health resources.
• Support for families and caregivers.
• Professional development opportunities including tuition assistance and reimbursement.
• Commuter benefits, discounts and campus perks.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.