Coordinator, Career Services

New York State Energy Research and Development Authority; Jonesboro (ME); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Competitive compensation

Paid time off

Retirement plan

Job summary

New York Institute of Technology's Jonesboro, Arkansas campus is seeking a Coordinator for Career Services to support residency and fellowship placement for NYITCOM-Arkansas students and alumni. The role focuses on MSPE development, management, and completion, ensuring accurate, compliant documentation for Match cycles.

The position collaborates with students, alumni, faculty, and administrators across campuses, handling MSPE edits, updates, and file conversions, and supports licensure processes

Qualifications

• Bachelor’s Degree is required. 4–6 years' experience may be considered in lieu of degree.
• Experience in higher education, medical education, career services, or healthcare setting preferred.
• Strong ability to manage complex documentation with high accuracy, including editing and official records maintenance.
• Advanced proficiency in Microsoft Office Suite and ability to work with databases and SIS.

Responsibilities

• Coordinate MSPEs for students participating in the Match.
• Update MSPE processes and ensure timely documentation.
• Assist with licensure documentation and FCVS credentialing for alumni.
• Support alumni and faculty during fellowship matching and events.
• Collaborate with stakeholders across campuses to ensure compliance and accuracy.

Skills

Microsoft Word

Microsoft Excel

Databases

Student Information Systems

FERPA compliance

Organizational skills

Written and verbal communication

Independent yet collaborative

Education

Bachelor's degree

Tools

Word

Excel

Databases

Student Information Systems

Job description

Coordinator for Career Services

New York Institute of Technology's Jonesboro, Arkansas campus is seeking a Coordinator for Career Services. The Coordinator for Career Services plays a critical role in supporting the residency and fellowship placement process for NYITCOM-Arkansas students and alumni, with primary responsibility for the development, management, and completion of Medical Student Performance Evaluations (MSPEs). This position collaborates closely with students, alumni, faculty, and administrative partners across campuses to ensure timely, accurate, and compliant documentation for Match and fellowship application cycles. The role also supports licensure documentation processes, alumni credentialing through FCVS, and participates in major Student Administration events. This position reports directly to the Senior Career Advisor.

Responsibilities

MSPEs for Students Participating in the Match

• Collaborate annually with the New York team to update the MSPE questionnaire for the upcoming Match cycle
• Facilitate the annual MSPE questionnaire workshop with third-year students
• Meet with all third-year students to discuss their MSPE
• Write all MSPEs for the current Match application cycle
• Make any requested student edits to the MSPE
• Make any requested administration edits (from both locations) to the MSPE
• Update USMLE statuses in the MSPE
• Convert all finalized MSPEs to PDFs
• Upload both Word and PDF versions of MSPEs into the internal NYITCOM-AR drive

Federation Credentials Verification Service (FCVS)

• Update MSPEs to reflect graduation status and submit for licensure

Fellowships

• Meet with NYITCOM-AR alumni who are participating in the Fellowship Match
• Update MSPEs to reflect graduation status
• Request alumni transcripts from the Registrar
• Upload alumni MSPES and transcripts into MIDUS
• Email alumni MSPEs and transcripts to programs not utilizing MIDUS for fellowships
• Attend all large-scale Student Administration events including Match Day, White Coat, Hooding, etc.
• Perform other duties as assigned.

Qualifications

• Bachelor’s Degree is required. Proven 4 to 6 years' experience may be considered in lieu of degree.
• Prior experience in higher education, medical education, career services, or a healthcare-related setting strongly preferred.
• Demonstrated ability to manage complex documentation processes with high levels of accuracy, including editing, formatting, and maintaining official records.
• Advanced proficiency in Microsoft Office Suite, particularly Word and Excel; ability to work with databases and student information systems required.
• Strong understanding of confidentiality requirements and ability to handle sensitive student information in compliance with FERPA and institutional policies.
• Exceptional organizational skills with keen attention to detail, especially in deadline-driven environments with cyclical workflows (e.g., residency match timelines)
• Excellent written and verbal communication skills, including the ability to draft, edit, and refine professional documents.
• Ability to manage multiple projects simultaneously while maintaining accuracy and timeliness.
• Ability to work independently while collaborating effectively with students, faculty, administrators, and alumni.
• Demonstrated commitment to student support, professionalism, and high-quality service delivery.

Benefits

New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, and retirement plans with employer contributions.

Equal Opportunity Employer

New York Institute of Technology is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.