Coordinator, Career Services

New York Institute of Technology; Jonesboro (AR); On-site; USD 42,000 - 56,000; Full time

Job summary

New York Institute of Technology-AR in Jonesboro seeks a Coordinator for Career Services to support residency and fellowship placement for NYITCOM‑Arkansas students and alumni. The role focuses on developing, managing, and finalizing MSPEs while assisting licensure documentation and FCVS processes.

You will collaborate with students, alumni, and faculty across campuses, ensuring timely, accurate documentation for Match and fellowship applications and participating in major Student Administration

Qualifications

• Bachelor's Degree required; 4–6 years' experience may substitute for degree.
• Experience in higher education, medical education, career services, or healthcare setting preferred.
• Demonstrated ability to manage complex documentation with high accuracy (editing/formatting/records).
• Strong confidentiality and FERPA compliance; excellent organizational skills and deadline-driven workflow.

Responsibilities

• Write MSPEs for the current Match application cycle.
• Collaborate with NYIT team to update the MSPE questionnaire.
• Facilitate MSPE workshop with third-year students and meet with them for MSPE discussion.
• Update USMLE statuses in the MSPE and convert finalized MSPEs to PDFs.
• Submit FCVS documentation and manage licensure-related materials.
• Support Fellowships activities and alumni transcripts uploads; participate in Match Day events.

Skills

MS Office

Word

Excel

Data entry

Education

Bachelor's Degree

Tools

Student Information Systems

Job description

Overview

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, doctoral, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.

The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 120,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university's community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21‑century challenges, and reinvent the future.

New York Institute of Technology's Jonesboro, Arkansas campus is seeking a Coordinator for Career Services. The Coordinator for Career Services plays a critical role in supporting the residency and fellowship placement process for NYITCOM‑Arkansas students and alumni, with primary responsibility for the development, management, and completion of Medical Student Performance Evaluations (MSPEs). This position collaborates closely with students, alumni, faculty, and administrative partners across campuses to ensure timely, accurate, and compliant documentation for Match and fellowship application cycles. The role also supports licensure documentation processes, alumni credentialing through FCVS, and participates in major Student Administration events. This position reports directly to the Senior Career Advisor.

Job Location(s)

US‑AR‑Jonesboro

Responsibilities

MSPEs for Students Participating in the Match

• Collaborate annually with the New York team to update the MSPE questionnaire for the upcoming Match cycle
• Facilitate the annual MSPE questionnaire workshop with third‑year students
• Meet with all third‑year students to discuss their MSPE
• Write all MSPEs for the current Match application cycle
• Make any requested student edits to the MSPE
• Make any requested administration edits (from both locations) to the MSPE
• Update USMLE statuses in the MSPE
• Convert all finalized MSPEs to PDFs
• Upload both Word and PDF versions of MSPEs into the internal NYITCOM‑AR drive

Federation Credentials Verification Service (FCVS)

• Update MSPEs to reflect graduation status and submit for licensure

Fellowships

• Meet with NYITCOM‑AR alumni who are participating in the Fellowship Match
• Update MSPEs to reflect graduation status
• Request alumni transcripts from the Registrar
• Upload alumni MSPEs and transcripts into MIDUS
• Email alumni MSPEs and transcripts to programs not utilizing MIDUS for fellowships
• Attend all large‑scale Student Administration events including Match Day, White Coat, Hooding, etc.
• Perform other duties as assigned.

Qualifications

• Bachelor's Degree is required. Proven 4 to 6 years' experience may be considered in lieu of degree.
• Prior experience in higher education, medical education, career services, or a healthcare‑related setting strongly preferred.
• Demonstrated ability to manage complex documentation processes with high levels of accuracy, including editing, formatting, and maintaining official records.
• Advanced proficiency in Microsoft Office Suite, particularly Word and Excel; ability to work with databases and student information systems required.
• Strong understanding of confidentiality requirements and ability to handle sensitive student information in compliance with FERPA and institutional policies.
• Exceptional organizational skills with keen attention to detail, especially in deadline‑driven environments with cyclical workflows (e.g., residency match timelines)
• Excellent written and verbal communication skills, including the ability to draft, edit, and refine professional documents.
• Ability to manage multiple projects simultaneously while maintaining accuracy and timeliness.
• Ability to work independently while collaborating effectively with students, faculty, administrators, and alumni.
• Demonstrated commitment to student support, professionalism, and high‑quality service delivery.

Other Information

New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, and retirement plans with employer contributions.

New York Institute of Technology is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.