Coordinator, Billing Compliance

Paul Hastings, LLP; Los Angeles (CA); On-site; USD 59,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life/AD&D insurance

401(k) plan with profit sharing

Paid holidays and generous PTO

Parental leave and family support

Job summary

Paul Hastings, LLP is seeking a Coordinator, Billing Compliance to join our Boston, Los Angeles, New York, and Washington, D.C. offices. This role ensures accurate, timely client billing in line with guidelines and internal procedures, coordinating with conflicts, pricing, eBilling, time, and collections.

The position requires legal billing experience with strong accounting systems proficiency and offers a path for professional growth in a collaborative, full-service law firm environment.

Qualifications

• Bachelor’s degree in Business Administration, Accounting or Finance (preferred).
• At least 2 years of financial systems experience (required).
• At least 2 years of general accounting experience (required); and
• At least 2 years of legal billing experience (required).

Responsibilities

• Ensure all bills firm-wide are processed accurately, timely, and in accordance with the Client Billing Guidelines and the Firm’s internal procedures.
• Review and manage audit of all existing and new matters opened are in compliance with firm requirements using appropriate billing system matter codes.
• Coordinate with Conflicts, Terms, Pricing, eBilling, Time and Collections to ensure matters are opened to comply with Paul Hastings requirements.
• Support process improvements within Intapp Open and Intapp Time.
• Support projects as assigned to ensure matters are maintained to comply with client guidelines.
• Support projects to audit and improve OCG compliance.
• Secure communications with billing attorneys and CSS’s regarding adherence to clients’ requirements.
• Respond to all billing requests from billing attorneys, CSS’s, clients, and other internal teams; Provide all billing reports requested.
• Team with Financial Services to ensure proper support for billing updates and upgrade projects; and
• Handle additional related projects as necessary.

Skills

MS Office

Advanced accounting

Financial forecasting

Accounting principles

Legal billing knowledge

Education

Bachelor’s degree in Business Administration, Accounting or Finance (preferred)

Tools

Elite

WorkSite

DeskSite

Equitrac

targetCash

Job description

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world’s top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us. As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

Job Title

Coordinator, Billing Compliance

Location

Boston, Los Angeles, New York, Washington, D.C.

Regular/Temporary

Regular

Job Description Summary

We have an opening for a Coordinator, Billing Compliance.

Job Description

In this capacity, the Coordinator, Billing Compliance will:

• Ensure all bills firm-wide are processed accurately, timely, and in accordance with the Client Billing Guidelines and the Firm’s internal procedures;
• Review and manage audit of all existing and new matters opened are in compliance with firm requirements using appropriate billing system matter codes;
• Coordinate with Conflicts, Terms, Pricing, eBilling, Time and Collections to ensure matters are opened to comply with Paul Hastings requirements;
• Support process improvements within Intapp Open and Intapp Time;
• Support projects as assigned to ensure matters are maintained to comply with client guidelines;
• Support projects to audit and improve OCG compliance;
• Secure communications with billing attorneys and CSS’s regarding adherence to clients’ requirements;
• Respond to all billing requests from billing attorneys, CSS’s, clients, and other internal teams; Provide all billing reports requested;
• Team with Financial Services to ensure proper support for billing updates and upgrade projects; and
• Handle additional related projects as necessary.

Proficiencies:

• Advanced proficiency in administering windows and web-based accounting programs, particularly for legal-specific accounting systems (Elite);
• Advanced proficiency in document management systems (WorkSite, FileSite, DeskSite, Equitrac);
• Advanced proficiency in MS Office Suite applications;
• Advanced proficiency in financial forecasting programs (targetCash); and
• Advanced knowledge of principles and practices of accounting.

Qualifications:

• Bachelor’s degree in Business Administration, Accounting or Finance (preferred);
• At least 2 years of financial systems experience (required);
• At least 2 years of general accounting experience (required); and
• At least 2 years of legal billing experience (required).

The salary wage range for Boston that we expect to pay for this position is a minimum of $64,000 and a maximum of $79,500 annually. The actual pay wage may vary based on experience or other relevant factors.

The salary wage range for Washington, DC that we expect to pay for this position is a minimum of $59,900 and a maximum of $74,600 annually. The actual pay wage may vary based on experience or other relevant factors.

The salary wage range for Los Angeles that we expect to pay for this position is a minimum of $59,900 and a maximum of $74,600 annually. The actual pay wage may vary based on experience or other relevant factors.

The salary wage range for New York that we expect to pay for this position is a minimum of $64,000 and a maximum of $79,500 annually. The actual pay wage may vary based on experience or other relevant factors.

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

Eligible employees can participate in the Firm’s comprehensive benefits program, which include the following:

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability
• Flexible Spending Accounts and Health Savings Account
• Healthcare Concierge and Advocacy
• Lifestyle Spending Account
• Voluntary 401(k) Plan and Profit Sharing
• 10 Paid Holidays per year and a generous PTO Program
• Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
• Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health, Menopause and Midlife Health and Well-Being Events)
• Retirement Plan Consulting
• Anniversary Bonus Program
• Professional Development Programs
• Transportation and Commuter Benefits
• International Travel Insurance
• Critical Illness, Hospital Indemnity and Accident Insurance
• Auto/Home/Pet Insurance
• Prepaid Legal Insurance
• Employee Discounts
• And More!

The Firm fosters an open and inclusive work environment that enables us to provide clients with the innovative thinking of teams rich in talent, experience and creativity. We regularly host programs intended to increase cultural competencies and address key topics related to community, opportunity and inclusion. Learn more about our Global Inclusion initiatives here.

Paul Hastings is an equal opportunity employer. Pursuant to applicable local law, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the relevant fair chance ordinance. With respect to candidates for employment in Massachusetts, it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. Although Paul Hastings does not use a lie detector test in its typical application process, an employer who violates this law shall be subject to criminal penalties and civil liability.