Coordinator - Benefits (Part-Time)

Fox Valley Technical College (FVTC); Appleton (WI); Hybrid; USD 34,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible schedule

Remote work options

Tuition reimbursement

Professional development

Onsite clinic

Job summary

Fox Valley Technical College (FVTC) seeks a Benefits Coordinator to administer the College's leave, absence, accommodation and related employee support programs. You will coordinate communications, documentation, compliance activities, and operational processes for leaves of absence, FMLA, disability, paid sick leave, accommodations, and workers' compensation.

The role is 30 hours per week and primarily on campus at Appleton Main Campus.

Qualifications

• Associate degree in Human Resources, Business, or related field.
• 2–3 years of experience administering or coordinating leave, benefits, or related HR programs.
• Proficiency with Microsoft Office; familiarity with HRIS/Workday.

Responsibilities

• Administer leave, absence, and benefit programs in line with laws and policies.
• Coordinate documentation, communications, and payroll/benefits actions.
• Support internal communications and employee education on benefits.
• Assist with administration of Absence and Leave processes in Workday.

Skills

HR compliance

Communication skills

Documentation

Payroll coordination

Education

Associate degree in Human Resources, Business, or related field

Tools

Workday

Microsoft Office

Job description

Job Category Regular Support Staff FVTC Worksite Appleton Main Campus Hours Per Week 30

Note to internal applicants: Do not apply via this portal. Login to your Workday Account and Find Internal Career Opportunities through the Internal Portal.

Job Description Summary

The Benefits Coordinator is responsible for administering the College's leave, absence, accommodation, and related employee support programs in accordance with applicable laws, policies, and procedures. This position coordinates communications, documentation, compliance activities, and operational processes related to leaves of absence, Family and Medical Leave Act (FMLA), disability, paid sick leave, accommodations, and workers' compensation. The Benefits Coordinator also provides support for employee and retiree benefit administration and related benefits operations. 30 hours per week.

Essential Functions and Responsibilities

Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position. Other duties may be required and assigned.

Leave, Absence, Workers’ Compensation, and Accommodation Administration

• Administer leave, absence, and paid sick leave programs, including FMLA, disability, and college-specific leaves; provide guidance on applicable policies and procedures, coordinate required communications and documentation, maintain accurate records, monitor leave activity, and support compliance with applicable laws, policies, and procedures.
• Coordinate the administrative aspects of the employee accommodation process by collecting and reviewing documentation, maintaining records, tracking accommodation requests, coordinating communications, and supporting the interactive process.
• Coordinate workers' compensation, leave, and absence-related activities to support accurate administration and integration across related programs and processes.
• Coordinate and communicate leave, time off, and employment-related changes requiring payroll, benefits, or Human Resources action to ensure accurate administration and documentation.

Compliance, Monitoring, and Operational Administration

• Ensure time off, leave, and accommodation-related programs and processes are administered in accordance with applicable federal and state laws, college policies, and administrative procedures; monitor leave and absence activity to identify compliance requirements, employee support needs, and situations requiring follow-up.
• Assist with administration, testing, and maintenance of Absence plans and Leave processes in Workday.
• Maintain and improve leave, accommodation, and related benefits administration processes and documentation to support operational consistency, continuity of services, knowledge transfer, and cross-training within the Benefits function.

Employee Communication and Education

• Develop and deliver employee communications, guides, training, and educational resources related to time off, leave, accommodations, and benefits programs to promote employee understanding and effective utilization of available programs and resources.

Benefits Administration Support

• Support administration of employee and retiree benefit programs, including enrollments, life event changes, employee and retiree support, Open Enrollment activities, and related benefits administration processes.
• Support benefits administration through coordination with vendors, Payroll, Human Resources, and other internal and external partners.
• Support benefit billing, retiree administration, reporting, and related recordkeeping activities to maintain accurate and timely benefits administration.

Non-Essential Functions and Responsibilities

• Support administration of the Campus Care Clinic.
• Support employee wellbeing initiatives.
• Participate in special projects and other duties as assigned.
• Perform projects and other related duties as assigned.

Minimum Qualifications Education and/or Experience Requirements:

• Associate degree in Human Resources, Business, or related field.
• Two to three years of experience administering or coordinating leave, disability, accommodations, workers' compensation, time off, employee benefits, or related human resources programs.

Licenses, Certifications, and Other Requirements:

• Proficiency with Microsoft Office applications, including Word and Excel.
• Experience working with HR Information System (preferably Workday).

Work Environment

Work will primarily be completed on campus with some remote work available at times. Work environment may change based upon college needs.

Physical Requirements

• Sitting: Ability to remain in a stationary position for extended periods while working at a computer, attending meetings, and performing administrative duties.
• Mobility: Ability to move throughout campus locations to attend meetings, employee events, benefit fairs, trainings, and other work-related activities.
• Fine Motor Skills: Ability to use computers, telephones, calculators, and other office equipment requiring manual dexterity and hand-eye coordination.
• Repetitive Motions: Ability to perform repetitive motions such as typing, data entry, and use of office equipment.
• Communication: Ability to communicate effectively with employees, retirees, vendors, and other stakeholders in person, virtually, by telephone, and through written communication.
• Visual Requirements: Ability to review, analyze, and prepare detailed documents, spreadsheets, reports, contracts, invoices, and electronic records.
• Lifting and Carrying: Ability to occasionally lift, carry, and transport materials related to meetings, employee education sessions, events, or office operations, generally up to 15 pounds.
• Travel: Occasional local travel may be required for meetings, professional development activities, or other work-related functions.

EOE/ADA Statement

Fox Valley Technical College (FVTC) is an Equal Opportunity Employer (EOE). In compliance with the Americans with Disabilities Act (ADA), FVTC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.

Fox Valley Technical College is an Equal Opportunity/Affirmative Action institution, providing equal opportunity to all persons, including members of underrepresented racial and ethnic backgrounds, females, veterans and individuals of all abilities. For questions regarding the College’s nondiscrimination policy, contact: Rayon Brown - [e-mail] (Affirmative Action), [e-mail] (sex-based discrimination or harassment), or Dan Squires - [e-mail] (Disability related discrimination). Fox Valley Technical College® has been the college of choice in our community for over 100 years. This is because of our outstanding employees. People enjoy working at FVTC because of our collaborative and innovative culture. We celebrate diversity, support equity and inclusiveness, and encourages individual expression in our workplace. Our focus is on helping people get the skills they need to succeed in their chosen career.

Additional Information

Additional Information Starting Range: $24.53 - $28.86 per hour. Pay is based on a multitude of factors, including experience, qualifications, education, relevant certifications, internal equity, and market data. Note: Internal applicants' wage will be based upon the applicable compensation guidelines. At Fox Valley Technical College, we recognize employees as key contributors to our mission and are committed to fostering a culture of fairness, transparency, and excellence. Our total rewards philosophy ensures equitable compensation and benefits, supporting a highly engaged workforce.

Benefits and Perks

• Medical, dental, and vision insurance, along with retirement contributions to the Wisconsin Retirement System and 403(b)/457 plan options.
• Employees enjoy paid time off, sick leave, holidays, bereavement leave, and recess periods.
• We offer life and disability insurance, with options for additional coverage.
• Work-life balance is supported through flexible schedules or remote work options (for some positions) and wellbeing programs.
• Professional development opportunities include training, certifications, and tuition reimbursement.
• Additional perks at the Appleton Main Campus include an onsite health and wellbeing clinic, dental clinic, fitness center, Parent/Child Center (onsite child care), library, café, printing services, Trilogy Salon & Spa, and more.