Coordinator, Asset Management - Pottery Barn

Pottery Barn; San Francisco (CA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Employee discount

401(k) plan

Paid vacations and holidays

Health, dental, and vision insurance

Tax-free commuter benefits

Wellness program

Career development & learning

Job summary

Pottery Barn is seeking a Digital Asset Management Coordinator to support its DAM system and photography workflows. You will tag assets accurately, maintain metadata standards, and ensure assets are easily discoverable for multiple teams.

Work closely with the Senior Digital Asset Librarian to migrate assets and resolve DAM issues. The role emphasizes tagging accuracy, metadata hygiene, and proactive problem-solving in a fast-paced retail environment.

Qualifications

• 2–4 years of experience with Digital Asset Management, digital production, or creative operations.
• Strong attention to detail and keeping information organized.
• Excellent research and problem-solving abilities.
• Clear written and verbal communication skills.
• Ability to juggle multiple projects in a fast-moving environment.
• Solid understanding of metadata and taxonomy.

Responsibilities

• DAM & Metadata – support day-to-day DAM workflow, asset synchronization, approvals, organization, and maintenance.
• Review and audit metadata for accuracy and findability.
• Tag and validate information like Brand, Season, Year, Asset Type, Product Name, Color, SKU, Group ID, and Keywords.
• Research missing information and clean legacy asset metadata.
• Perform quality checks and update production teams on progress.
• Test DAM search performance and document issues to improve the system.
• Collaborate with DAM teams across brands to share best practices.

Skills

Digital Asset Management

Attention to detail

Research & problem solving

Written & verbal communication

Multitasking

Tools

AEM Assets

Excel

Airtable

ShotFlow

Adobe Creative Cloud

Job description

About the RoleWe’re looking for an organized, detail-oriented Digital Asset Management Coordinator to help support Pottery Barn’s digital photography and DAM system. You’ll make sure assets are accurately tagged, easy to find, and available to the teams that need them. Working closely with the Senior Digital Asset Librarian, you’ll maintain metadata standards, support seasonal photography workflows and asset migrations, troubleshoot DAM issues, and provide DAM user support.

Job DescriptionWe’re looking for an organized, detail-oriented Digital Asset Management Coordinator to help support Pottery Barn’s digital photography and DAM system. You’ll make sure assets are accurately tagged, easy to find, and available to the teams that need them. Working closely with the Senior Digital Asset Librarian, you’ll maintain metadata standards, support seasonal photography workflows and asset migrations, troubleshoot DAM issues, and provide DAM user support.

Key Responsibilities

• DAM & Metadata – Support the day-to-day DAM workflow, including asset synchronization, approvals, organization, and maintenance.
• Review and audit metadata to make sure assets are accurate, complete, and easy to find.
• Tag and validate product and asset information such as Brand, Season, Year, Asset Type, Product Name, Color, SKU, Group ID, and Keywords.
• Research missing information and clean up metadata for legacy assets.
• Perform quality checks and keep production teams updated on progress.
• Test DAM search performance and document issues and results to help improve the system.
• Work with DAM teams across WSI brands to share best practices, troubleshoot common issues, and improve workflows.

Production & Tagging Workflow

• Review and tag photography with accurate product and asset information, correcting naming or metadata issues along the way.
• Move selected photography through the tagging and production process and keep teams updated on status.
• Research product information using internal systems, external resources, and input from Art Producers, Merchants, Creative Production teams, and the Color team.
• Track late-add photography and make sure teams have visibility to changes throughout the season.
• Help refine and improve tagging and metadata practices so assets remain organized and discoverable.

DAM Support & Training

• Help support DAM access requests and user permissions.
• Onboard and train new DAM users on search, navigation, filters, and everyday best practices.
• Help teams find current and legacy photography, including those tricky searches where there isn’t much information to start with.
• Answer DAM questions, troubleshoot issues, and escalate technical problems when needed.

Qualifications

• 2–4 years of experience with Digital Asset Management, digital production, creative operations, or related work.
• Strong attention to detail and a knack for keeping information organized.
• Good research and problem-solving skills—you enjoy tracking down an answer when the information isn’t obvious.
• Clear written and verbal communication skills.
• Ability to juggle multiple projects and priorities in a fast-moving creative environment.
• Strong understanding of metadata and taxonomy, and file management best practices.
• Experience in retail, e-commerce, photography, or creative production is a plus.

Tools & Systems

• Experience with Adobe Experience Manager (AEM Assets) or other DAM platforms.
• Comfortable working in Excel with CSV files and larger datasets.
• Familiarity with Airtable, Kazing, ShotFlow, or similar production tools is helpful.
• Familiarity with Adobe Creative Cloud is a plus.

You’ll Be a Great Fit If You

• Like bringing order to a lot of information and catching the details others might miss.
• Enjoy researching, troubleshooting, and figuring out how things connect.
• Are comfortable helping people with different levels of technical experience.
• Ask questions, look for better ways of doing things, and aren’t afraid to dig into a problem.
• Enjoy working with creative teams and understand that priorities can change quickly.

Our Culture & ValuesWe believe that taking care of our people is vital to our success, and we strive to offer equitable and transparent practices for all. We prioritize connection, growth, and wellbeing.

Benefits

• A generous discount on all WSI brands
• A 401(k) plan and other investment opportunities
• Paid vacations, holidays, and time off to volunteer
• Health benefits, dental and vision insurance, including same-sex domestic partner benefits
• Tax-free commuter benefits
• A wellness program that supports your physical, financial and emotional health

Continued Learning

• In-person and online learning opportunities through WSI University
• Cross-brand and cross-function career opportunities
• Resources for self-development
• Advisor (Mentor) program
• Career development workshops, learning programs, and speaker series

WSI will not now or in the future commence an immigration case or "sponsor" an individual for this position (for example, H-1B or other employment-based immigration).
This role is not eligible for relocation assistance.
Williams-Sonoma, Inc. is an Equal Opportunity Employer. Williams-Sonoma, Inc. will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance, or other applicable state or local laws and ordinances.

The expected starting pay range for this position is $70,000-$80,000. Applicable pay ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. In addition to competitive pay, compensation may include a variety of other components like benefits, paid time off, merit, and bonus opportunities.

About UsOur Company

Founded in 1956, Williams-Sonoma, Inc. is the premier specialty retailer of high-quality products for the kitchen and home in the United States. Our family of brands are Williams Sonoma, Williams Sonoma Home, Pottery Barn, Pottery Barn Kids, Pottery Barn Teen, Rejuvenation, West Elm, Mark & Graham, Outward, and GreenRow. These brands are among the best known and most respected in the industry. We offer beautifully-designed, stylish and functional products for every area of the home, including the kitchen, living room, bedroom, home office, closet, laundry room and even outdoor spaces. We've seen some big changes since our first brick-and-mortar store opened more than half of a century ago. What hasn't changed is our passion for high-quality products, functional design, outstanding customer service, and enhancing the lives of our customers and the communities where we operate. Today, we're a multi-brand, multi-channel, global enterprise supported by state-of-the-art technology and some of the most talented teams in retailing - and we're always looking for new energy and ideas.