Coordinator, Alumni Engagement & Events

University of Missouri-Columbia; Columbia Township (MO); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Health Insurance

HSA contributions

Dental coverage

Vision coverage

Retirement plan (457b) matching

Tuition Assistance

Job summary

University of Missouri-Columbia’s Mizzou Alumni Association seeks an Advancement Associate II to coordinate signature events and support hospitality initiatives for alumni and donors. The role emphasizes event logistics, vendor management, and data reporting to improve engagement.

You will manage merchandise programs, oversee significant events, and contribute to Homecoming activities, with regular office hours and some evenings/weekends as needed.

Qualifications

• Superior communications skills, both written and verbal.
• Demonstrated ability to manage multiple projects in a highly organized and effective manner.
• High level of proficiency using Microsoft Office software.
• This position will be in-office in Reynolds Alumni Center on Mizzou Campus.
• Extensive evening and weekend work.
• A valid driver’s license and cell phone must be maintained.

Responsibilities

• Coordinate event logistics and programming for signature Mizzou Alumni Association events, including researching and managing vendors, overseeing catering, proposing décor, developing room layouts, and tracking registrations.
• Manage the process of collecting, recording, and reporting alumni engagement and volunteer participation data, and use PowerBI to analyze and inform programming decisions.
• Oversee the MAA merchandise program by monitoring inventory, coordinating orders with vendors, and advising colleagues on merchandise ideas for programs and events.
• Support Homecoming and regional marquee events, and assist with other hospitality initiatives as needed.

Skills

Communication skills

Project management

Event coordination

Alumni relations

Tools

Microsoft Office

Job description

Job Description

The Mizzou Alumni Association is committed to creating meaningful Mizzou moments and delivering exceptional hospitality experiences for alumni and donors. This position plays a key role in elevating MAA signature events and other hospitality initiatives, ensuring memorable experiences that exceed expectations, strengthen connections to MAA, and inspire deeper engagement.

Hiring Department

Alumni

Job Description

The Mizzou Alumni Association is committed to creating meaningful Mizzou moments and delivering exceptional hospitality experiences for alumni and donors. This position plays a key role in elevating MAA signature events and other hospitality initiatives, ensuring memorable experiences that exceed expectations, strengthen connections to MAA, and inspire deeper engagement.

Job Duties

• Coordinate event logistics and programming for signature Mizzou Alumni Association events. Responsibilities include researching and managing vendors, overseeing catering, proposing décor, developing room layouts, tracking registrations, and more. (60%)
• Gold Standard Awards
• St. Louis Black & Gold Gala
• Kansas City Tiger Ball
• Mizzou 18 & 39 receptions
• Griffiths Leadership Society Conference
• Geyer Awards
• Marquee events in regional major markets (5-10 per year)
• Homecoming (centrally hosted events including Homecoming HQ, Hall of Fame, family receptions, Trailblazer awards, and support for Campus Decs and Parade)
• Tiger Walk
• Senior Send-off
• Emerging/future opportunities
• Manage the process of collecting, recording, and reporting of alumni engagement and volunteer participation data. Utilize PowerBI and related tools to analyze and inform programming decisions. (15%)
• Operationalize initiatives that deliver meaningful Mizzou moments and exceed alumni expectations. Examples include coordinating celebration, condolence and other special hospitality opportunities for key alumni and donors on behalf of MAA. (15%)
• Manage MAA general merchandise program by monitoring current inventory through regular counts, ordering new merchandise through multiple vendors, and handling internal and external merchandise requests. Provide consultation to colleagues on merchandise ideas and orders for specific programs and events. (10%)

Shift

M-F 8am-5pm; Willingness to work occasional evening and weekend hours as needed.

Minimum Qualifications

Entered by HRS according to global job descriptions

Preferred Qualifications

• Work experience in events, alumni and student relations or comparable professional positions.
• Superior communications skills, both written and verbal.
• High level of proficiency using Microsoft Office software.
• Demonstrated ability to manage multiple projects in a highly organized and effective manner.
• This position will be in-office in Reynolds Alumni Center on Mizzou Campus.
• Extensive evening and weekend work.
• A valid driver’s license and cell phone must be maintained.

Anticipated Hiring Range

Salary Range: $25.00-$26.44 per hour

Grade: GGS 008

University Title: Advancement Associate II.

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Application Materials

Resume and Cover Letter

Sponsorship Information

Employment visa sponsorship is not available for this position.

Other Information

Our Benefits

• Health Insurance -Three plans to choose from, including our Custom Network Plan; a cost-effective insurance option that utilizes our extensive network of MU-affiliated hospitals, clinics and pharmacies.
• HSA - UM provides between $400 - $1200 in contributions to health savings accounts, depending on plans and dependents
• Dental - 100% coverage for preventative care, with no restrictions on network or non-network providers
• Vision - $0 copays on frames and contact lenses along with a $140 allowance, and a $10 copay on yearly eye exams.
• Retirement - UM will match 100% of up to 8% of eligible pay contributed to a 457(b), with a three-year vesting period on University contributions.
• Tuition Assistance - Up to 75% of tuition and supplemental fees waived for employees, and 50% waived for spouses and dependents
• Time Off – Personal time off (PTO) as well as 10 paid holidays.
• Winter Break - The university observes a paid holiday for the period between Christmas Day and New Year’s Day.

Community Information

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours’ drive from St. Louis and Kansas City, Columbia is Boone County’s largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.