Coordinator, Administrative Program

University of Utah; Salt Lake City (UT); On-site; USD 42,000 - 62,000; Full time

Job summary

The Curriculum Coordinator I at the University of Utah School of Medicine (SOM) Curriculum team plans and implements course components, coordinating with students, preceptors, and course directors and interpreting program policies.

You will interact with course directors, faculty, and students, ensuring clear communication of requirements, managing course sessions, and maintaining accurate grade postings and evaluations.

Qualifications

• Bachelor’s degree in a related field or equivalency with at least one year of related work experience.
• Demonstrated ability to work independently, analyze and make decisions related to program content.
• Strong coordination and organizational skills to manage competing deadlines and priorities.

Responsibilities

• Acts as the main contact for students, faculty, and preceptors for all aspects of the assigned SOM course, coordinating with curriculum leadership and course directors.
• Collaborates with course directors and phase directors to ensure students meet clerkship goals, objectives, and requirements.
• Coordinates course sessions by scheduling dates, rooms, and faculty; monitors attendance and reports absences when applicable.
• Oversees and coordinates student information on Canvas, ensuring upload of materials, readings, objectives, and announcements; liaises among faculty, directors, and students for clarity.
• Ensures accurate posting of grades and generates exam reports to measure performance for course directors.
• Tracks and collects evaluations from facilitators and preceptors; communicates changes to the evaluation process and files forms; enters grades and resolves discrepancies.
• Coordinates materials for faculty development sessions, including agendas and minutes; schedules virtual or in-person meetings with room reservations as needed.
• Performs other related duties as assigned.

Skills

Interpersonal communication

Organization

Time management

Attention to detail

Education

Bachelor’s degree or equivalent

Tools

Canvas LMS

Job description

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Curriculum Coordinator I with the U of U School of Medicine ( SOM ) Curriculum team plans and implements all aspects of a course or select aspects of a phase, which includes interfacing between students, preceptors, and course directors, interpreting program policies, and helping course directors, faculty, and students.

Responsibilities

• Acts as the main contact for students, faculty, and preceptors, with regards to all aspects of the assigned SOM course, in conjunction with the curriculum leadership, course directors, and phase directors.
• Works in conjunction with course directors and phase directors to ensure student completion of all relevant clerkship goals, objectives, and requirements.
• Coordinates course sessions by scheduling dates, rooms, and faculty; monitors attendance and reports absences, if applicable.
• Oversees and coordinates student information on the Canvas site, ensuring the upload of all relevant course materials, reading assignments, objectives, announcements etc. provided by faculty and course directors; acts as liaison between course directors, faculty, and students to ensure effective communication and understanding of requirements.
• Ensures accurate posting of grades; generates exam reports to measure student and question performance for course directors.
• Tracks and collects evaluations from facilitators and/or preceptors; communicates changes to evaluation process and ensures timely collection, accuracy, and filing of evaluation forms; enters grades in system and corrects discrepancies.
• Coordinates materials for faculty development sessions meetings, including developing agendas and minutes. Schedules virtual or in-person meetings (with reservation of rooms as indicated).
• Performs other related duties as assigned.

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Minimum Qualifications

Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience

Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

This role requires flexibility, adaptability, and responsiveness.

Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.