Coordinator

asu; Tempe (AZ); On-site; USD 49,000 - 54,000; Full time

Job summary

ASU seeks a highly organized Administrative Support Assistant 2 to provide routine administrative support to a department within the School of Social Transformation. With minimal supervision, you will handle front office operations, events, business operations, and customer service, serving as a key contact for administrative functions.

The position requires a High School Diploma with at least two years of related experience or an equivalent combination.

Qualifications

• High School Diploma and two-years experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Highly organized, detail oriented and flexible professional to perform advanced administrative, skilled, and technical work to support the administrative functions of the school.
• Experience with ASU administrative systems (Workday, Concur) is preferred.

Responsibilities

• Complete Employment Offer Letter for Social Security Number Application.
• Manage Grad student travel including Cost Center Manager delegation and reconciliation.
• Serve as backup on Faculty and Staff travel.
• Monitor SSTRequest, SSTTravel and SSTEvents inboxes.
• Serve as IT contact and manage room reservations for SST spaces.
• Create, track and manage facility maintenance requests.

Skills

Detail oriented

Organized

Flexible

Customer service

Education

High School Diploma

Tools

Workday

Concur

Job description

Job Profile:

Administrative Support Assistant 2

Job Family:

Administrative Support

Time Type:

Full time

Minimum Qualifications:

High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:

Provides routine administrative support to a department or group of professionals in support of department goals.

Job Description:

The School of Social Transformation seeks a highly organized, detail oriented and flexible professional to perform advanced administrative, skilled, and technical work to support the administrative functions of the school. With minimal supervision, this position performs a variety of complex duties related to the Schools front office operations, events, business operations, and customer service. This position serves as a key contact for administrative functions and customer service, providing support to the mission of the school and the school's faculty, staff, and students.

Position Salary Range:

$48,600 - $54,000 per year; DOE

Essential Duties:

• Complete Employment Offer Letter for Social Security Number Application
• Manage Grad student travel which includes serving as a Cost Center Manager and delegate, processing professional development, tracking and reconciling the Grad Travel account shadow system.
• Serve as backup on Faculty and Staff travel
• Monitoring and managing the SSTRequest, SSTTravel and SSTEvents folder/email inbox
• Serve as IT contact
• Manages room reservations for SST control spaces, including 2nd floor patio and Canyon breeze way
• Create, track, and manage facility maintenance requests across the department and building
• Serve as department safety compliance officer
• Prepare and process administrative and financial paperwork/reports related to events.
• Enter Event related transactions into Workday
• Tracks event specific budgets, reconciling post event expenses in conjunction with other dept fiscal staff
• Submit non-sponsored Workday entries and transactions
• Maintain up-to-date mailing lists of college and community organizations.
• Coordinate all aspects of events (obtaining equipment, room reservation, catering order, décor, etc.)
• Perform a variety of front desk/office support duties
• Flexibility with schedule; may require evening and weekend events.
• Other duties as assigned

Desired Qualifications:

• Experience with tracking and maintaining budgets with accuracy
• Experience with ASU administrative systems (i.e. Workday, Concur)
• Experience with event planning and event promotion
• Ability to manage multiple concurrent deadlines in a fast-paced environment
• Experience in higher education
• Experience in work that requires organization and detail oriented
• Ability to think critically and be flexible with changes that occur during the planning process
• Experience in interpersonal skills

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. Requires some attendance at evening and weekend events.

Department Statement:

ASU's School of Social Transformation, the first of its kind in the U.S., unites students and faculty across academic boundaries to create social change that is democratic and just. Home to African and African American studies, Asian Pacific American studies, justice studies, social and cultural pedagogy, and women and gender studies, we pursue social justice by studying the intersections of gender, race, and class with real-world challenges. Discover more at http://sst.clas.asu.edu .

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding