Coordinator

RWJBarnabas Health; Pennsylvania; On-site; USD 28,000 - 34,000; Full time

Job summary

RWJBarnabas Health is seeking a Logistics Coordinator at RWJUH Hamilton Hospital to manage bed assignments and maintain the bed management system. The role involves ensuring timely patient movement, admission/discharge processing, and collaboration with clinical teams for efficient patient throughput.

The position requires a High School Diploma, excellent communication and organizational skills, and knowledge of medical terminology with computer proficiency.

Qualifications

• High School Diploma required.
• Excellent communication skills.
• Exceptional organizational skills.
• Medical terminology knowledge and computer skills.

Responsibilities

• Place patients in appropriate beds and track bed assignments.
• Maintain bed management system accuracy and daily reconciliation.
• Coordinate with clinical teams to ensure timely patient throughput and appropriate bed placement.
• Escalate delays in cleaning services or bed status updates affecting bed use.
• Maintain confidentiality and HIPAA compliance in handling patient information.

Skills

Excellent communication skills

Exceptional organizational skills

Medical terminology knowledge

Computer skills

Education

High School Diploma

Job description

Job Title: Coordinator

Location: RWJUH Hamilton Hospital

Department Name: Logistics

Req #: 0000268141

Status: Hourly

Shift: Evening

Pay Range: $20.46 - $24.55 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

A Typical Day

The Logistics Coordinator is responsible to place patients in the appropriate bed and maintain the accuracy of the bed management system.The Logistics Coordinator is responsible to track bed assignments through bed management system and to ensure timely and appropriate movement of patients within the hospital.The Logistics Coordinator is expected to complete admissions, transfers, discharges and other service level changes based on the orders placed by the medical staff.All updates are to be completed in a timely manner.The Logistics Coordinator is also responsible work with the clinical teams to verify and reconcile the hospital census.The coordinator works in conjunction with the clinical leadership in the facilitation of continuous patient throughput from all points of entry and internal transfer.The Logistics Coordinator performs all job duties in a professional and courteous manner and demonstrates positive and appropriate skills with internal and external customers.The Logistics Coordinator must possess the ability to work with others and maintains a safe environment for patients, staff physicians and visitors.

• Complete appropriate bed assignments based on the level of care ordered, the patient s sex, diagnosis, and other documented clinical needs
• Review patient accounts to ensure all information is accurate and all required paperwork is completed
• Utilize the bed management system to indicate the status of the bed, including the tracking of clean and unclean beds and isolation rooms
• Escalate delays in cleaning services and/or bed status updates that impact bed use and assignment
• Utilize the Health Information System to update the patients level of care, accommodation status, admission/discharge date and time
• Complete account updates and assignments for observations, admissions, transfers and discharges timely and accurately
• Ensure transferred patients are financially screened and authorizations obtained prior to transfer
• Secure completed transfer agreement form prior to transfer including all required signatures
• Maintain accuracy of bed management system and complete daily reconciliation to ensure appropriate bed assignments and accurate patient accommodation types
• Maintain excellent communication with physicians, clinical teams and environmental services to ensure timely patient placements, discharges and address all issues delaying processes
• Attend daily bed management huddles; provide status and elevate any issues
• Work with Case Management to review issues such as level of care, insurance corrections, add missing or added information
• Takes initiative within work responsibilities, providing feedback or suggesting improvements that can make a difference for quality, safety or service excellence
• Maintains a high level of accuracy and quality in accordance to the departments established goals
• Exceeds productivity goals established for the position and department
• Attends all required training sessions and obtain passing scores
• Demonstrates competent decision making skills without management interaction
• Maintain the confidentiality and integrity of patient information following the HIPPA Guidelines
• Serve as patient advocate at all times, provide accurate and timely information to patients, family and visitors
• Demonstrates ability to work with others effectively both in and outside the department
• Willingness to be flexible with unplanned assignments as required and applies principles of continuous quality improvement in all work situations
• Attends required organizational educations sessions, reads and understands the provisions of the corporate compliance handbook
• Strives to meet the highest standards of ethical conduct
• Knows he/she is required to report suspected misconduct to the supervisor or corporate compliance officer

To Be Considered

Required:

• High School Diploma required
• Excellent communication skills
• Exceptional organizational skills
• Medical terminology knowledge and computer skills

Preferred:

• 1 year experience Logistics Coordinator and/or Patient Access Position preferred
• Previous hospital experience in an acute care facility preferred
• Experience with bed placement processes and systems preferred

Schedule Requirements:

• 3P-11P every other weekend and holiday

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.Duties, responsibilities and activities may change at any time with or without notice.