Coordinator

SBH Community Service Network Inc.; North Bergen (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

SBH Community Service Network Inc. in New Jersey is seeking a detail-oriented Supply Chain Coordinator to oversee procurement, purchasing records, and logistics for a consumer goods operation.

You will manage purchase orders from issuance to closure, coordinate domestic and international shipments, and collaborate with purchasing, logistics, operations, and finance to ensure accurate costing and timely deliveries. The role requires advanced Excel skills, three-way matching, and ERP experience.

Qualifications

• Experience with supply chain coordination and purchasing processes.
• Knowledge of international shipping and import documentation.
• Ability to reconcile invoices, costs, and payments.
• Familiarity with ERP/accounting systems.
• Proven track record of accurate record-keeping and reporting.

Responsibilities

• Create, process, and maintain purchase orders using Excel and ERP system.
• Submit purchase orders through portals and track through closure.
• Coordinate inbound/outbound shipments with vendors, freight forwarders, and carriers.
• Review and reconcile shipping documents and PO quantities.
• Maintain records of vendor correspondence, pricing, and product info.
• Collaborate with sales, operations, and finance to keep data current.
• Perform three-way matching and monitor landed costs and variances.
• Assist month-end close and ensure PO closure and audit-ready documentation.

Skills

Advanced Excel

Three-way matching

Purchase-to-pay process

Vendor management

Inventory costing

Attention to detail

Analytical thinking

Cross-functional collaboration

Strong communication

Tools

NetSuite

QuickBooks

Job description

Location: New Jersey
Employment Type: Full-Time, On-Site
Salary: Based on Experience

Position Overview

A growing company in the consumer goods and general merchandise industry is seeking an experienced, highly organized, and detail-oriented Supply Chain Coordinator to join its New Jersey team.

This position is responsible for overseeing purchase orders from issuance through completion, coordinating domestic and international shipments, maintaining vendor relationships, and ensuring accurate purchasing and inventory records.

The Supply Chain Coordinator will serve as a key link between purchasing, logistics, operations, and finance, ensuring that purchase orders, warehouse receipts, vendor invoices, and associated costs are properly documented and reconciled.

The ideal candidate has a strong understanding of supply chain operations, purchasing processes, inventory costing, and basic accounting principles. This role requires exceptional attention to detail, advanced Excel skills, and the ability to manage multiple vendors and deadlines in a fast-paced environment.

Key Responsibilities

Purchasing & Purchase Order Management

• Create, process, and maintain purchase orders using Microsoft Excel and the company's ERP/accounting system.

• Submit purchase orders through customer and vendor portals as required.

• Manage purchase orders from initial issuance through final reconciliation and closure.

• Communicate with vendors regarding order confirmations, pricing, lead times, and expected delivery dates.

• Monitor outstanding purchase orders and proactively follow up on delays or discrepancies.

• Review and consolidate vendor responses to ensure accuracy and compliance with company requirements.

• Maintain organized records of purchase orders, vendor correspondence, pricing, and product information.

• Collaborate with sales, operations, and finance teams to ensure purchasing information remains accurate and current.

Logistics & Shipment Coordination

• Coordinate inbound and outbound shipments with vendors, freight forwarders, carriers, customs brokers, and warehouse personnel.

• Monitor shipment progress and track deliveries through completion.

• Review shipping documents, including bills of lading, commercial invoices, packing lists, and customs documentation.

• Ensure incoming shipments are properly matched to the correct purchase orders.

• Communicate with logistics partners to resolve shipping delays and delivery issues.

• Maintain accurate shipment records and documentation.

• Assist with coordinating international imports and related customs processes.

• Work closely with warehouse teams to verify received quantities and identify discrepancies.

Inventory Costing & Financial Reconciliation

• Perform and support three-way matching between purchase orders, receiving documentation, and vendor invoices.

• Verify quantities, unit prices, currencies, and payment terms for accuracy.

• Reconcile warehouse receipts and customs entries with corresponding purchase orders and commercial invoices.

• Investigate and resolve discrepancies involving pricing, damaged merchandise, shortages, overages, and duplicate invoices.

• Coordinate with vendors and warehouse teams to obtain corrections and credit memos.

• Track landed costs, including freight, customs duties, brokerage fees, insurance, and other related expenses.

• Allocate applicable costs to purchase orders and SKUs to support accurate inventory valuation.

• Review freight, logistics, and customs broker invoices against approved quotes and agreements.

• Forward properly matched and approved invoices to Accounts Payable with complete supporting documentation.

• Monitor invoice due dates and payment terms.

• Track purchase price variances and communicate significant differences to the finance team.

Month-End Close & Reporting

• Monitor open purchase orders and identify outstanding or incomplete transactions.

• Track goods received but not yet invoiced to support accurate accounting accruals.

• Prepare open purchase order reports and goods-in-transit listings.

• Assist the finance department with month-end closing procedures.

• Ensure completed purchase orders are properly reconciled and closed.

• Investigate aged open items and outstanding invoice discrepancies.

• Maintain complete, organized, and audit-ready documentation for each purchase order.

• Support financial accuracy by ensuring purchasing, inventory, and payment records remain consistent.

Qualifications

• Minimum 3 years of experience in supply chain coordination, purchasing, or product costing required.

• Experience within consumer goods, general merchandise, importing, or distribution strongly preferred.

• Advanced Microsoft Excel proficiency required, including PivotTables and XLOOKUP.

• Working knowledge of the purchase-to-pay process, including three-way matching, accruals, and basic accounting principles.

• Experience using ERP or accounting software, such as NetSuite, QuickBooks, or similar systems.

• Familiarity with international shipping and import documentation, including bills of lading, commercial invoices, packing lists, and customs entries.

• Understanding of Incoterms and global supply chain logistics.

• Knowledge of inventory costing, landed costs, and purchasing reconciliation.

• Exceptional organizational skills and attention to detail.

• Strong analytical and problem-solving abilities.

• Excellent written and verbal communication skills.

• Ability to manage multiple vendor relationships and coordinate across departments.

• Comfortable working under tight deadlines, including month-end financial cutoffs.

• Ability to work independently while collaborating effectively with purchasing, operations, logistics, and finance teams.