Coordinator

Columbia University in the City of New York; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Columbia University in the City of New York’s Law School seeks a Coordinator to provide administrative and programmatic support to faculty, researchers, and the Mindfulness Program. This role involves coordinating teaching activities and supporting affiliated centers and programs.

The ideal candidate will have a Bachelor's degree, at least three years of related experience, and strong Microsoft Office skills, plus outstanding communication and organizational abilities in a fast-paced academic

Qualifications

• High School Diploma or equivalent; Bachelor's strongly preferred.
• Minimum of three years of related experience.
• Mindfulness background preferred but not required.
• Excellent oral and written communication and interpersonal skills.

Responsibilities

• Support faculty, researchers, and visiting professors with courses and seminars.
• Plan and coordinate events, travel, reimbursements, and honoraria.
• Prepare travel itineraries and expense reports via Concur.
• Assist with letters of recommendation and administrative tasks.
• Act as liaison among professors, fellows, students, and external partners.
• Perform basic legal research using Westlaw, LexisNexis.

Skills

Communication skills

Organizational skills

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office

Job description

• Job Type: Support Staff - Union
• Bargaining Unit: Local 2110
• Regular/Temporary: Regular
• Hours Per Week: 35

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Coordinator is part of a team of professional staff who provide administrative and programmatic support to Law School faculty and researchers. Coordinators facilitate the teaching, scholarship, and service of full-time faculty, and support the activities of affiliated research centers and programs. This position involves serving as the Coordinator for the Columbia Law School Mindfulness Program, in addition to supporting several faculty members.

Responsibilities

1. Support multiple professors of law, research scholars, and/or visiting professors in preparing and executing their courses and seminars, including compiling and organizing course materials; editing syllabi and updating course websites (using CourseWorks); communicating with students; and interfacing with teaching assistants. Schedules meetings, TA sessions, and makeup classes and receives visitors.
2. Plans and coordinates events and programs (such as academic seminars, colloquia, special events, and conferences), arranging publicity, catering, travel arrangements, reimbursements and honoraria.
3. Arranges travel on behalf of faculty and visitors, plans itineraries and prepares travel and business expense reports for submission to the Business Office via Concur.
4. Works with faculty, students, and Office of Judicial Clerkships to prepare and send clerkship and other letters of recommendation.
5. Acts as liaison between professors, fellows, guest speakers, students, scholars, and other academic institutions.
6. Performs basic legal research using Westlaw, LexisNexis and other legal software databases.
7. Performs other duties as assigned by the Associate Director, Faculty Support.

Minimum Qualifications

High School Diploma or its equivalent required. Bachelor's degree or equivalent strongly preferred. Minimum of three years ' related experience, or the equivalent combination of education and experience, required. Background or interest in mindfulness is preferred. Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) required. Ability to work creatively and independently is necessary. Must be adaptable in learning and implementing new technologies as needed for maximizing task performance. Must be well-organized, detail-oriented, and work well under pressure, managing multiple responsibilities simultaneously in a high volume operation. Excellent oral and written communication skills essential. Tact and diplomacy and the ability to exercise judgment in matters that are sensitive and confidential required. Must be able to work with diverse constituencies and support an inclusive work environment.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.