Coordinator

St. John Properties, Inc.; Austin (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

St. John Properties, Inc.

in Austin, TX seeks an administrative professional to support the Texas Regional Partner and local team, helping move projects through development and construction stages and handling leasing requests and general admin. Responsibilities include greeting guests, coordinating conference rooms, handling calls, processing plans and contracts, tracking development approvals, maintaining records, processing invoices in Nexus Payables, preparing weekly status briefings,

Qualifications

• Bachelor's degree required.
• Strong oral and written communication skills.
• Ability to work both in a team and independently on assigned tasks.

Responsibilities

• Greet office guests and prep/coordinate conference and training rooms.
• Receive calls and direct to appropriate team member or HQ.
• Assist with plans, contracts, and related materials.
• Track projects through development review and approvals.
• Maintain records of development paperwork and materials.
• Input weekly invoices into Nexus Payables for processing.
• Prepare and present weekly status briefings to senior management.
• Support event planning and attendance at sponsored events.
• Coordinate with marketing on website updates and costsar management.

Skills

Strong communication

Team & independent work

Education

Bachelor of Science or Bachelor of Arts degree

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Austin, TX, US

Job Summary:

This position entails administrative support of the Texas Regional Partner and members of the local team. The objective of the position is to assist the team in advancing projects through the development and construction process, as well as, assist in receiving leasing requests and any other administrative tasks for the office.

Job Duties:

Job duties include:

• Greet office guests and prep/coordinate conference and training rooms, as needed
• Receive phone calls and office inquiries and direct to appropriate team member or HQ
• Aid in coordination and processing of plans, contracts, and related materials
• Track projects as they move through the development review and approval process
• Receive, distribute and maintain records of all development paperwork and design materials, and ensure that records are current at all times
• Input weekly invoices into Nexus Payables for processing and payment
• Assist with the preparation and presentation of weekly status briefings to senior management
• Occasionally organize and attend public forums, as well as, support in event planning and attendance at sponsored events, some of which are after-hours
• Coordinate with marketing on website updates, Costar management, and other marketing supplies for the office
• Keep the kitchen and office supplies stocked and organized
• Oversee and coordinate any IT/technical assistance for the team, and office equipment
• Assist Regional Partner with any other office administrative needs as they may arise
  • Expense Reports
  • Scheduling & Preparing for Project Meetings

Roles and Responsibilities:

This is an administrative position with associated entry level management responsibilities which has the primary function of supporting the Regional Partner. The roles and responsibilities of the position include:

• Filing, organization, and upkeep of project files including electronic and paper files with the primary objective of insuring that project files are continuously current
• Administrative support for the Regional Partner
• General support for interdepartmental needs pertaining to construction plans, land development, and leasing.
• Receive calls, direct to appropriate staff, and track project inquiries.

Job Qualifications:

• Bachelor of Science or Bachelor of Arts degree.
• Must possess strong oral and written communication skills.
• Must demonstrate the ability to work both within a team and independently on assigned tasks, including unsupervised work off-premises.
• Due to the public nature of the development process, the position requires diplomacy and discretion.
• Individual must be able to operate basic office equipment such as a computer, scanner, copier, cellular telephone, etc., be a proficient typist and work in Microsoft Excel and demonstrate good organizational skills.
• Must posses a driver’s license.
• Work duties will take place on and off premises including office and field settings.

*Regular attendance onsite is an essential function of the job.