Coordinator

ADP, Inc.; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

ADP, Inc. in Atlanta, GA is seeking a Creative & Marketing Coordinator to support marketing strategy for real estate projects. You'll wear multiple hats, assist with event coordination, social media, basic presentation design, and vendor coordination.

The role also covers budget tracking, analytics, market research, and day-to-day admin to keep workflows on track. Some nights and weekend events may be required; the team collaborates with PR and internal departments.

Qualifications

• 2–3 years of experience in creative and marketing fields with budget management, social media, and event coordination.
• Knowledge of traditional and digital marketing techniques including PR and social media.
• Basic budgeting and vendor contract fundamentals.

Responsibilities

• Proofread, revise, and update marketing collateral and digital assets.
• Graphic design—assist with presentations and simple edits to collateral.
• Coordinate sourcing, production, and distribution of marketing materials.

Skills

MS Office

Adobe Acrobat

Canva

Squarespace

Mailchimp

Design understanding

Project management

Budgeting

Social media analytics

Research

Vendor negotiation

Communication

Tools

Adobe Acrobat

Canva

Squarespace

Mailchimp

Wrike

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Atlanta, GA, US

Jamestown

Creative & Marketing Department

FLSA STATUS: Exempt

DEPT/OFFICE: Creative & Marketing, Atlanta, GA

REPORTS TO: Senior Manager

Are you creative? Interested in brands, events, placemaking, storytelling, and design?

We're looking for a Creative & Marketing Coordinator who wants to influence cutting-edge real estate. The perfect person for this job is happy wearing multiple hats in a given day, is able to respond quickly when needed, and has experience and/or interest in any combination of the following: Event Coordination, Marketing, Graphics, Arts, Interior Design, Architecture, Advertising, Hospitality, and Retail.

In this role, you will assist in executing marketing and design strategy for real estate projects in Atlanta, GA. This position is an integral part of the Creative & Marketing team designed to keep workstreams on track, while stretching into more strategic territory – including budget tracking, vendor negotiation, and annual planning. Duties include event ideation and coordination, basic presentation design, social media strategy and day-to-day management, project management, market research, media relations support, as well as providing support to the Creative & Marketing department through general administrative support. In this multifaceted role, no two days are the same.

ESSENTIAL JOB FUNCTIONS

Marketing Support:

• Proofread, revise, and update marketing collateral, advertisements, websites, and social templates
• Graphic Design – ability to assist with presentations and make simple edits to collateral, create simple marketing collateral materials
• Coordinate sourcing, preparation, production, and distribution of marketing materials
• Manage social media accounts (Facebook, Twitter, Instagram, Pinterest, Linked in) day-to-day, including content calendars, platform strategy, and tracking against KPIs
• Think strategically about how marketing plans and budget decisions support the property's broader business goals
• Maintain media relations for the property in partnership with the in-house PR team
• Track marketing spend against the approved budget and flag variances proactively
• Support development of the annual marketing plan alongside task- and event-level planning
• Negotiate contracts with vendors and 3rd party partners as needed
• Log, track, and submit all invoices, and manage expense reporting

Events & Design Support:

• Coordinate sourcing, planning, and procuring for property events
• Assist with procuring furniture, framing images, etc.
• Source materials and selections as directed
• Assist with the unboxing and movement of furniture, measuring rooms and items, and taking photos
• May include managing 3rd party vendors for installation and mounting
• Assist team with coordination of property amenity/improvement design & installation as needed
• Assist with wayfinding design and implementation
• Must be available to work some nights and weekends for events.

Admin & General Support:

• Filing system maintenance and organization
• Create forms and templates
• Expense reporting, including collecting receipts and managing expense reports
• Coordinate travel arrangements and reservations
• Meeting support: scheduling, agenda and meeting materials prep, note taking , and meeting follow up
• Support team in general administrative tasks: budgeting tracking, project tracking, data tracking and entry, database updates, etc.
• Perform general office duties and errands
• Log, track, and submit all invoices
• Project management of graphic requests and other deliverables
• Prepare clear and concise reports, correspondence, and other written materials
• May provide direct coordination and communication with outside consultants as well as internal departments
• Perform other related duties as assigned

QUALIFICATIONS

Experience:

• 2–3 years of experience in creative and marketing related fields, including exposure to budget management, social media, and event coordination; or
• Any combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job

Knowledge of:

• Marketing, including traditional and digital marketing techniques, PR, social media marketing are a plus
• Placemaking principles, including what creates a sense of place, aesthetics, inclusivity, community involvement, and sustainability, are a plus
• Basic budgeting and vendor contract fundamentals

Skills and Abilities:

• Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) functional proficiency
• Functional proficiency in Adobe Acrobat, Canva, Squarespace and Mailchimp
• Design Skills: Basic understanding of design elements for creating visually appealing deliverables
• Research Skills: Ability to conduct market research, surveys, and brand audits
• Analytical Skills: The ability to analyze market trends, customer preferences, and the effectiveness of marketing strategies
• Budgeting Skills: Ability to manage finances, track spend, negotiate contracts, work within a specified budget, support annual budget planning
• Creativity and Innovative Thinking: Ability to create intriguing and engaging experiences, with a fresh and imaginative perspective
• Strong Communication Skills: Strong written and verbal communication skills to effectively convey information to a wide variety of stakeholders
• Understanding of Community Engagement: Ability to create and carry out public engagement strategies to garner community support for projects and initiatives
• Attention to Detail: Ability to manage small details of a project to ensure accuracy and coherence
• Organizational Skills: Ability to manage time and work efficiently
• Self-Motivation: Ability to communicate, follow up, work well, and meet deadlines under limited supervision
• Project Management: Ability to effectively prioritize, plan, manage, and execute multiple projects at once, tracking deadlines and communicating status proactively
• Networking Talent: Capacity to develop and maintain relationships with key stakeholders, community leaders, vendors, and clients

Bonus Skills:

• Adobe Illustrator, Photoshop, and InDesign- light graphic design capabilities
• Project management software proficiency (Wrike)
• Copywriting
• Light video editing or other creative skills

SCHEDULE:

• Responsibilities may require an adjusted work schedule, travel, overtime, and evening/weekend hours to meet deadlines or attend special events

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this job will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.