Coordinating Manager - Level B

NYC Health + Hospitals; Hempfield Township (Westmoreland County); On-site; USD 70,000 - 90,000; Full time

Job summary

NYC Health + Hospitals in Westmoreland County seeks a health administration supervisor, responsible for directing departmental operations, liaising with medical staff, and supervising personnel. Candidates must have a Master's degree in a relevant field and experience in health care.

The ideal candidate should be skilled in research administration, regulatory compliance, and possess strong analytical abilities. The role involves training staff, managing projects, and ensuring compliance with operational policies.

Qualifications

• Master's degree required with 1 year of relevant experience, or Bachelor's with 2 years.
• Experience in health care and medical support systems is essential.
• Satisfactory equivalent combination of education and experience accepted.

Responsibilities

• Directs and coordinates the department's administrative aspects.
• Consults with medical staff to coordinate patient management objectives.
• Supervises employee performance and development.

Skills

Research administration

Regulatory compliance

Analytical skills

Organizational skills

Communication skills

Database proficiency

Microsoft Office applications

Education

Master’s degree in Public Health or related

Bachelor’s degree in relevant fields

Job description

Purpose of Position

This class of positions encompasses supervisory or administrative work of varying degrees of difficulty and with varying degrees of latitude for independent initiative and judgment in the delivery of health program and support services.

Essential Duties and Responsibilities

Under direction and with wide latitude for the exercise of independent initiative and judgment, directs and/or coordinates the administrative aspects of the department and performs some of the duties described in Level A:

• Consults with medical and professional staff of other departments and staff from associated health care fields to plan and coordinate joint patient and management objectives. Acts as a liaison between the Department of Medical Services and other administrative divisions.
• Provides administrative supervision for a health service program.
• Plans, develops, and may conduct training programs to maintain proficiency of staff and use of new equipment and methods.
• Allocates staff on basis of workload, space, and available equipment.
• May supervise studies related to the service/program and analyzes modifications and development of systems and procedures to improve departmental operations. Makes recommendations and implements.
• Coordinates research projects and conducts special studies to evaluate various rehabilitative programs in the department and within the overall objective of the department.
• Directs the processing of orders for requisitioning of equipment, prosthetic appliances, and medical supplies for patients.
• As required, consults with medical, nursing and other staff involved in treatment to clarify ambiguities and secure documentation of the records and to secure necessary and timely certification and verification.
• May analyze patient records with clinical staff to determine whether they document that the length of stay and medical services rendered are consistent with reimbursement formulas, completing necessary forms.
• Ensures that compliance policies and procedures current and followed.
• Supervises the office administration and office record keeping activities of the department.
• Is responsible for employee supervision, performance and employee development of assigned personnel in areas of responsibility and accountability.
• Supervises the preparation and publication of operational manuals and procedures.

Minimum Qualifications

• Master’s degree from an accredited college or university in Public Health, Public Administration, Business Administration, Social Work, Psychology or Rehabilitation Counseling; and one (1) year of full‑time experience in medically‑oriented health care and medical support systems environment; or
• Bachelor’s degree from an accredited college or university in disciplines listed in “1” above; and two (2) years of full‑time experience in medically‑oriented health care and medical support systems environment; or
• A satisfactory equivalent combination of education, training and/or experience, in which each year of relevant training and/or experience can be substituted for 30 semester credits from an accredited college or university. However, all applicants must at least have a Bachelor’s degree.

Preferred Skills

• Experience in research administration, IRB operations, or regulatory compliance strongly preferred.
• Knowledge of federal regulations governing human subjects research (e.g., 45 CFR 46, FDA regulations, OHRP guidance).
• Strong analytical, organizational, and communication skills.
• Ability to manage multiple projects and deadlines in a complex healthcare environment.
• Proficiency with databases, electronic submission systems, and Microsoft Office applications.