Coordinating Event Producer

Gravity Media; Los Angeles (CA); On-site; USD 93,600 - 114,400; Full time

Job summary

Gravity Media in Los Angeles is seeking a Coordinating Event Producer to manage and implement global esports events for their clients. You will play a critical role in coordinating communication across teams and ensuring events are delivered on time with high standards.

The ideal candidate should possess deep project management knowledge, excellent communication skills, and experience with tools like Google Suite and Airtable. A successful candidate will thrive in a fast-paced environment and contribute to the delivery of engaging esports events.

Qualifications

• Deep project/program management knowledge.
• Excellent communicator with strong organizational skills.
• Ability to prioritize and handle multiple tasks simultaneously.

Responsibilities

• Manage approval processes and overall work system for global esports events.
• Coordinate workback schedules and milestones.
• Design and implement event-specific work systems.

Skills

Project management knowledge

Excellent communication

Google Suite

Airtable

Notion

Miro

Microsoft Office

Education

PMP Certification

Job description

Our Company
We’re more than just a workplace — we’re a community of people who care about doing meaningful work, supporting each other, and growing together. Whether you’re just starting out or looking to take the next step in your career, we believe in creating roles that energise, challenge, and inspire.

We’re committed to designing jobs that are sustainable, flexible, and aligned with your strengths — because we know that when work works for people, people do their best work.

Visit our Careers Portal to explore our culture, benefits, and current opportunities. You’ll find stories from our people and insights into how we work.

A brief summary

We’re looking for a proactive, structured and collaborative Coordinating Event Producerto join our team. As a Coordinating Event Producer, you will help implement Global Esports events for our client. You will coordinate cross-team communication and collaboration and ensure that teams are working together flawlessly.

The Coordinating Event Producer role will be based out of Los Angeles, California, with travel required to support Global Events. The role will report into the Service Delivery Manger – Studio Crewing Global Events.

What you’ll be responsible for

• Manage approval processes, assets, recaps and overall work system of global esports events for League of Legends or VALORANT respectively.
• Coordinate workback schedules, milestones and processes to ensure that our events are delivered on time and to the highest standards.
• Design and implement the event specific work system including managing the rituals, communication methods, artifacts, tools, and systems to enable and improve day-to-day operations.
• Work with creative partners to anticipate upcoming deadlines, collate feedback, organize assets, and manage timely communications with internal and external partners.
• Asset management of IP and brand deliverables, gathering appropriate stakeholders in a timely manner.
• Flagging at risk dependencies, creating leadership recaps, providing weekly updates, and organizing retros.
• Collate Know Before You Go information for public and invited guests, gathering information from event logistics, ticketing, venue, and production teams.
• Ad-hoc event producing support on areas such as ticketing, co-streaming, activations, partnership management etc.

This role is for you if

• Deep project/program management knowledge such as a PMP Certification and strong working knowledge of Google Suite, Airtable, Notion, Miro and Microsoft Office.
• Excellent communicator with solid organizational skills including written and verbal communication across global environments.
• Able to prioritize and handle multiple competing activities and interests simultaneously.
• Ability to maintain a high level of confidentiality and professionalism and use independent discretion when sharing information.
• Must be flexible and responsive to a fast-paced, high-demand, evolving, and changing business environment.
• Self-starter, energetic, positive attitude with enthusiasm to ensure goals and objectives are achieved.
• Experience designing and improving work systems
• Ability to facilitate discussion, identify alternative approaches, and resolve conflicts.

Salary Range: $93,600.00 To $114,400.00 Annually