Coordinador administrativo

Arrival NYC; New York, Northern (NY, KY); Hybrid; USD 60,000 - 85,000; Full time

Job summary

The New York City Department of Veterans' Services is seeking an administrative professional to provide comprehensive support to the Director and department, handling mail, scheduling, reports, and records management.

You will work with the Office of Correspondence & Ceremonial Affairs, coordinating communications, ensuring accuracy, and maintaining efficient office operations in a deadline-driven environment.

Qualifications

• Bachelor's degree required.
• 3+ years of experience in an administrative role (non-manager).
• Proficiency with Microsoft Office and digital operations platforms.

Responsibilities

• Open, code, scan, and prepare hardcopy mail for batching.
• Ensure all hardcopy mail is coded, processed, and filed.
• Provide administrative support to the Director and department.
• Prepare appointment letters and reports; serve as Records Manager.

Skills

MS Office

Attention to detail

Problem solving

Education

Bachelor's Degree

Tools

Microsoft Word

Excel

Outlook

Job description

The New York City Department of Veterans' Services (DVS) connects, mobilizes, and empowers New York City's Veteran community in order to foster purpose-driven lives for New York City Service Members – past and present – in addition to their caregivers, survivors, and families.

The Agency Youll Join:The New York City Mayors Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York Citys economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities, visit our careers page. The Team Youll Work With:The New York City Mayors Office of Correspondence & Ceremonial Affairs plays a vital role in providing the Mayor and our Administration with insight into the views, experiences, and concerns of everyday New Yorkers, as well as in connecting constituents to City services and keeping them informed about the Mayors bold agenda of affordability, good governance, public safety, and a life of dignity and opportunity for all. The office also receives and tracks gifts sent to the Mayor and drafts Mayoral greetings and ceremonial commendations. The responsibilities of Correspondence team members involve writing in the Mayors voice to communicate the policies, priorities, and goals of our Administration; ample research, editing, and fact-checking in a deadline-driven environment; familiarity with the innerworkings City government; an understanding of the political landscape, and a deep knowledge of the five boroughs. The Problems Youll Solve: Responsibilities include but are not limited to:

• Open, code, scan, and prepare all hardcopy mail for batching.
• Ensure all hardcopy mail is accurately coded, processed, and filed.
• Serve as a Quality Assurance backup, ensuring accurate reporting and timely agency responses.
• Prepare and send appointment letters by email and mail.
• Provide comprehensive administrative support to the Director and department.
• Prepare commendations for delivery and pickup.
• Answer incoming telephone calls and transfer callers to the appropriate personnel.
• Run and distribute reports as requested.
• Provide scheduling, meeting coordination, and administrative support on behalf of the Director.
• Serve as Records Manager, coordinating with the Department of Records (DORIS) regarding retention schedules and document management.
• Serve as Supplies Coordinator by monitoring inventory and ordering office and breakroom supplies.
• Assist with gift intake, tracking, organization, and management.

About You:

• You are proficient in the Microsoft Office suite (primarily Word, Excel, Outlook), and other digital operations platforms.
• You can work independently.
• You can follow established procedures.
• You have strong attention to detail.
• You have strong problem-solving skills.

Requirements

• Bachelors Degree Required.
• 3+ years of experience. Experienced (non-manager)