Coor- Special Projects

Henry Ford Health; Detroit (MI); On-site; USD 28,000 - 39,000; Part time

Job summary

Henry Ford Health is seeking a part-time Coordinator of Special Projects for Game On Cancer in Detroit. The role provides administrative and project support within the Development Office, with hybrid work options and 2–3 days in the office.

The position collaborates with Game On Cancer staff, Physician and Executive Leadership, and peer-to-peer fundraisers to implement a major campaign for a new hospital and research campus in Detroit.

Qualifications

• Proven administrative excellence in a complex organization.
• Strong proficiency with Microsoft Office and virtual meeting tools.
• Experience handling donor information with discretion.

Responsibilities

• Coordinate donor discovery, cultivation, solicitation and stewardship activities.
• Schedule meetings, take minutes, and distribute action items.
• Arrange logistics for meetings and meals on/off campus.
• Assist with donor proposals and reports.
• Proofread materials for the team and department.
• Track stewardship activities and gifts with the Donor Relations team.
• Support prospect research as needed.
• Process team expenses and arrange travel.
• Enter sensitive donor data in Raiser's Edge.
• Collaborate with the Manager and Cancer Administration.

Skills

MS Office Suite

Videoconferencing

Excellent communication

Discretion with donor data

Team-oriented, proactive

Self-motivated and flexible

Fundraising knowledge

Healthcare system experience (bonus)

Education

Associate’s degree in business or secretarial field

GED/High School diploma with 5–7 years experience

Tools

Raiser's Edge

Job description

Coordinator, Special Projects, Game On Cancer - Part Time - Detroit

The Coordinator of Special Projects provides administrative and project-focused support to Game On Cancer within the Development Office. This position offers opportunities for hybrid work, with a minimum requirement of 2–3 days in the office. It's an exciting time to join the Henry Ford Health Development Office as we implement a campaign to establish a new hospital and research campus in Detroit while working alongside other Game On Cancer staff, Physician and Executive Leadership, and peer-to-peer fundraisers.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Proactively organize and implement all administrative support activities, including donor discovery, cultivation, solicitation, and stewardship.
• Coordinate meetings, including scheduling, timekeeping, attending, and capturing and distributing minutes and action items for timely distribution for multiple people at any given time.
• Coordinate logistics for lunch and dinner meetings, on and off campus.
• Assist with donor proposal preparation and donor reports.
• Proofread team- and department-related materials.
• Coordinate with the Donor Relations team to track stewardship activities, such as thank-you letters and gifts.
• Conduct and/or assist with prospect research as needed.
• Track and process team business expenses and make travel arrangements as needed.
• Input sensitive donor information and proposals in Raiser’s Edge.
• Collaborate with the Manager and Cancer Administration.

Company Description

Henry Ford Health partners with millions of people on their health journey, across Michigan and around the world. We offer a full continuum of services from primary and preventative care to complex and specialty care, health insurance, a full suite of home health offerings, virtual care, pharmacy, eye care and other health care retail. With former Ascension southeast Michigan and Flint region locations now part of our team, Henry Ford's care is available in 13 hospitals and hundreds of ambulatory care locations. Based in Detroit, Henry Ford is one of the nation's most respected academic medical centers and is leading the Future of Health: Detroit, a $3 billion investment anchored by a reimagined Henry Ford academic healthcare campus.

Qualifications

EDUCATION/EXPERIENCE REQUIRED:

• Requires an Associate’s degree in business or a secretarial field from a business school or college, along with a minimum of three to five years of progressively responsible related work experience. This experience is necessary to gain an in-depth understanding of organizational policies, procedures, and operations in order to assume a variety of high-level administrative responsibilities.

OR

• GED/High School diploma and a minimum of five to seven years of progressively responsible related work experience in order to compose and prepare a variety of confidential reports, tables, memorandums, etc., and to gain an in-depth understanding of organizational policies, procedures, and operations in order to assume a variety of high-level administrative responsibilities.

REQUIRED SKILLS & COMPETENCIES:

• Proficient with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Adept with videoconferencing and other web-based technology.
• Excellent customer service, organizational, oral, and written communication skills.
• Demonstrates tact and sensitivity when working with donor and prospect information.
• Collegial individual who can anticipate needs.
• Energetic, self-motivated, and flexible, with the ability to work collaboratively and independently in a fast-paced work environment.
• Knowledge of relevant philanthropic principles, events, marketing, and peer-to-peer fundraising.
• Experience in a large and complex healthcare system is a bonus.

PHYSICAL DEMANDS/WORKING CONDITIONS:

• Normal office environment.
• Evening and some weekend work required.
• Ability to lift up to 25 lbs.
• Little exposure to excessive noise, dust, temperature, and similar conditions.