COO

Vaco Recruiter Services; North York (York County); Hybrid; USD 180,000 - 290,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Discretionary bonuses

Job summary

Vaco by Highspring is seeking a Chief Operating Officer to lead day-to-day operations across multiple properties and locations. The role partners with organizational leadership, resolves issues, and builds a service-oriented team spanning operations, administration, and accounting.

The candidate will manage budgets, capital projects, and governance, while driving scalable policies and processes. The position requires discretion and strategic judgment in a high-trust environment.

Qualifications

• Significant senior leadership experience overseeing a major operational function, business unit, or complex private organization.
• Strong operational, administrative, and people-management experience across multiple locations or business activities.
• Proven success managing budgets, controlling costs, and overseeing complex capital projects ideally within real estate.
• Experience developing scalable policies, systems, workflows, and governance structures.
• Exceptional communication, judgment, discretion, and relationship-management skills, with the flexibility to operate effectively in a high-trust environment.

Responsibilities

• Lead day-to-day operations across multiple properties, locations, and supporting functions.
• Serve as the primary operational partner to organizational leadership, maintaining effective communication and independently resolving issues when appropriate.
• Build, lead, and develop a service-oriented team spanning property operations, administration, accounting, and related functions.
• Oversee organizational budgets, financial reporting, cost controls, and significant expenditures.
• Manage a growing real estate portfolio and ensure capital projects are delivered on schedule, within budget, and to established quality standards.
• Develop and implement operational policies, procedures, systems, and governance practices.
• Oversee vendor selection, contract negotiations, service quality, performance, and cost effectiveness.
• Manage sensitive personnel matters with discretion and sound judgment.
• Support property acquisitions, business expansion, and other complex strategic projects.
• Maintain continuity of operations by flexing across responsibilities and providing direct support when coverage is needed.

Skills

Leadership

Budget management

Strategic planning

Real estate management

Job description

Chief Operating Officer

Location

This role is primarily remote, with regular in-person meetings in the San Francisco Peninsula area.

Job Description

This high-trust leadership role will oversee people, budgets, capital projects, vendor relationships, and operational infrastructure across multiple locations. The ideal candidate is a versatile and hands-on operator who combines financial discipline, strong project management, sound judgment, and exceptional discretion.

Responsibilities

• Lead day-to-day operations across multiple properties, locations, and supporting functions
• Serve as the primary operational partner to organizational leadership, maintaining effective communication and independently resolving issues when appropriate
• Build, lead, and develop a service-oriented team spanning property operations, administration, accounting, and related functions
• Oversee organizational budgets, financial reporting, cost controls, and significant expenditures
• Manage a growing real estate portfolio and ensure capital projects are delivered on schedule, within budget, and to established quality standards
• Develop and implement operational policies, procedures, systems, and governance practices
• Oversee vendor selection, contract negotiations, service quality, performance, and cost effectiveness
• Manage sensitive personnel matters with discretion and sound judgment
• Support property acquisitions, business expansion, and other complex strategic projects
• Maintain continuity of operations by flexing across responsibilities and providing direct support when coverage is needed

Requirements

• Significant senior leadership experience overseeing a major operational function, business unit, or complex private organization
• Strong operational, administrative, and people-management experience across multiple locations or business activities
• Proven success managing budgets, controlling costs, and overseeing complex capital projects ideally within real estate
• Experience developing scalable policies, systems, workflows, and governance structures
• Exceptional communication, judgment, discretion, and relationship-management skills, with the flexibility to operate effectively in a high-trust environment

Compensation

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors, including but not limited to:

• The individual’s skill sets, experience, and training;
• Licensure and certifications;
• Office location and other geographic considerations;
• Other business and organizational needs.

With that said, as required by local law in geographies that require salary range disclosure, Vaco by Highspring notes that the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.