Conveyancing Assistant (Remote - 12 month FTC)

PEXA Group; United States; Remote; USD 33,000 - 36,000; Full time

Benefits offered by this job

Annual Leave 25 days

Pension scheme

Health benefits

Volunteer day

Hybrid/Remote work options

Learning & Development

Job summary

Amity Law, part of the PEXA Group, is hiring a Conveyancing Assistant on a 12-month fixed-term contract. You will support Conveyancing Case Handlers, progressing residential property transactions and delivering an excellent client experience.

Ideal candidates have conveyancing administration experience, are organised, proactive and proficient with case management systems (Redbrick) and MS Office. Fully remote working and a salary of £25,000–£27,000 per year are offered, with opportunities to

Qualifications

• Front-facing conveyancing support or legal administration experience.
• Excellent organisational and multi-priority management.
• Strong communication and customer service skills.
• Familiarity with case management systems (Redbrick) and MS Office.

Responsibilities

• Administer residential property transactions under Conveyancing Case Handlers.
• Communicate with clients, estate agents, lenders and third parties to keep cases moving.
• Complete AML checks and prepare conveyancing documentation.
• Manage task lists and ensure timely, accurate work.
• Update case management system with dates and case info.
• Prepare files for exchange, completion and closure.
• Deliver high-quality customer service throughout the transaction.

Skills

Front-facing conveyancing support

Legal administration

Organisation

Client communication

Case management (Redbrick)

Microsoft Office

Education

Legal qualification or studying toward (advantage)

Tools

Redbrick

Microsoft Office

Job description

Hi, we’re Amity Law, part of the PEXA Group.

Amity Law is here to help our customers move home. Whether buying, selling or remortgaging, our conveyancers have the experience and the legal knowledge to assist. We blend our legal knowledge and expertise with a real-world practical grasp of each individual client’s unique circumstances and required timeframes.

We are a fully regulated and licensed law firm, acting for individuals, investors and lenders and we’re really proud of our 20-year track record, built on an unwavering focus on customer service.

Why join Amity Law?

Great question! Conveyancing is all we do! ‘We specialise in, what you specialise in’ - perfect match!

We pride ourselves on attracting, developing and retaining a diverse range of people in an equally diverse range of roles and specialisms - who together achieve outstanding results. Our transparent approach and open-door policy make Amity Law a great place to work and as our business expands, we are looking for ambitious, talented people to join us on this journey.

The Role

We’re looking for a Conveyancing Assistant to join our team on a 12-month fixed-term contract.

Supporting our experienced Conveyancing Case Handlers, you’ll play a key role in progressing residential property transactions while delivering an excellent experience for our clients.

This is a fantastic opportunity for someone with conveyancing administration experience who enjoys working in a fast-paced environment and wants to continue building a career in property law.

What You’ll Be Doing

• Supporting Conveyancing Case Handlers with the administration of residential property transactions.
• Communicating with clients, estate agents, lenders and other third parties to keep cases moving.
• Completing Anti-Money Laundering (AML) checks and preparing conveyancing documentation.
• Managing task lists and ensuring work is completed accurately and on time.
• Updating our case management system with key dates and case information.
• Preparing files for exchange, completion and closure.
• Delivering a high standard of customer service throughout the transaction.

About You

We’re looking for someone who is:

• Experienced in a front facing conveyancing support or legal administration role.
• Organised, proactive and able to manage multiple priorities.
• A confident communicator with excellent customer service skills.
• Comfortable using case management systems (we use Redbrick) and Microsoft Office.
• Passionate about delivering a great client experience.

A legal qualification, or an interest in studying towards one (such as CILEX, CLC or an LLB), would be an advantage but isn’t essential.

• Fully remote working
• £27,000 salary
• 12-month fixed-term contract
• Supportive and collaborative team culture
• Opportunities to learn and develop your conveyancing career
• Be part of a respected specialist law firm within the PEXA Group

£25,000 - £27,000 a year

Benefits for PEXA employees include

• Annual Leave: 25 days per year (Jan-Dec), increasing to 27 days after 5 years, plus Bank Holidays (pro-rata for part-time).
• Annual Leave Purchase: Option to purchase up to 1 working week of additional leave.
• Wellness Days: 4 paid days per year to rest and recharge (pro-rata for part-time). We kindly ask you take 1 per quarter.
• Paid Volunteer Day: 1 paid day per year to volunteer at a charity of your choice.
• Pension scheme (Aviva): 6% employer contribution, 4% employee contribution.
• Life Assurance: 4x basic salary.
• Health Flex Pot via Benifex: – £800 flexible benefit to spend on health options of your choice, including: Private Health Insurance / Health Cash Plan / Dental Plan / Health Assessments.
• Additional Benifex perks: Voluntary opt-in for additional benefits including Activity Pass, discounts via Perkbox, Beauty and Fitness Discount Card, Cycle to Work, Motor Breakdown, Will Writing, or enhance your cover of benefits provided by company.
• Critical Illness Cover: 1x basic salary.
• Group-wide Equity Plan: Eligibility for participation in our Group-wide employee share plan, subject to annual invitation.
• Enhanced Maternity/Adoption Pay: Up to 20 weeks full pay.
• Enhanced Paternity Pay: Up to 4 weeks full pay.
• Performance-based Incentive Scheme: Eligibility for a discretionary Short Term Incentive plan, based on job role and level.
• Learning & Development: Access to LinkedIn Learning, reimbursement of your professional membership costs.
• Additional: Access to our Employee Assistance Programme and wellbeing resources, eye test vouchers and VDU glasses contribution.
• Office Space: Use of our PEXA office workspaces in Leeds and Thame. Our new Leeds office is in West Village, managed by Bruntwood SciTech and allows you access to Bruntwood hosted local events.

Sound like you?

We at Amity Law are ready so if this role sounds like you,

Why become a PEXArian?

Great question! Being a PEXArian is so much more than just a job. We’re a passionate, motivated and unashamedly enthusiastic bunch at PEXA – we love what we do and we’re proud to admit it! Creating brilliant experiences for our members and their clients wouldn’t be possible without ensuring we deliver an exceptional employee experience.

Here’s a snapshot of what your life at PEXA could look like:

Your wellbeing:

Enjoy four Wellness Days across the year to rest and recharge, plus 24/7 personal safety, medical and mental health support through Sonder. You’ll also receive an £800 Health Flex Pot to spend on health options, alongside access to a digital GP, mental health and nutrition consultations, and support with eye tests and glasses.

Your growth:

Grow your skills and shape your career through PEXA Academy and LinkedIn Learning. You’ll also have up to five days’ paid study leave each year for relevant courses.

Your rewards:

Our reward and recognition benefits include performance-based incentives, the PEXA OwnIt Equity Plan for eligible employees, PEXA Impact Awards and a £500 employee referral bonus. You’ll also have access to discounts through Perkbox and Get Active.

Your family:

Eligible permanent employees with at least 12 months’ continuous service can receive up to 20 weeks’ paid maternity or adoption leave and up to four weeks’ paid paternity leave, in addition to statutory entitlements. You’ll also have access to support for family and life events, including family grief counselling, discounted legal services and UK-registered veterinary advice.

Your work/life blend:

We know that work is just one aspect of your life – we want to help you create your ideal work/life blend, rather than squeezing in life around work. Our hybrid approach combines regular in-office connection with working from home. You may also be able to work remotely from an approved country for up to two weeks every six months and purchase up to four additional weeks of annual leave each year.

Your opportunity to give back:

Use your paid Volunteer Day to support a cause that matters to you and enjoy events throughout the year that bring PEXArians together to connect and celebrate.

To be conducted as part of post offer employment checks:

The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected, you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found at [Cifas].

_ GDPR Compliance _

Digital Completion UK Limited (trading name “PEXA”), Optima Legal Services Limited (trading name “Optima Legal”) and Smoove Limited (a holding company which comprises of the following wholly owned trading Subsidiary companies: United Legal Services Limited, Legal-Eye Limited, and Amity Law Limited) are all owned directly by DigCom UK Holdings Limited, which is a wholly owned Subsidiary of PEXA Group Limited in Australia (ACN 140 677 792; ASX: PXA) (referred to collectively as “PEXA Group”).

When we processyour applicant personal data for recruitment purposes, we do so as a controller. If as part of the recruitment process, we share your personal data with anothercompany within thePEXA Group, that company may process your personal data as either an independent controller or, in certain circumstances, a joint controller. By applying for this role, you consent to us processing your personal data in accordance with the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018, and further information can be found in our privacy notice_ https://pexa.co.uk/applicant-policy/_.