Controller (Part-Time) – In-Office

E. Holdings, Inc.; Pittsburgh (Allegheny County); On-site; USD 20,000 - 42,000; Part time

Benefits offered by this job

Competitive salary based on experience

401(k) matching

Medical / Dental / Vision Insurance

Paid Time Off

Flexible Schedule

Professional Development Assistance

Job summary

A small planning and data management consulting firm is seeking a hands-on Controller to manage core accounting functions. You'll be responsible for payroll processing, accounts receivable, accounts payable, and maintaining accurate financial records. This role requires 4–6 years of related experience, proficiency in Sage accounting software, and strong knowledge of tax requirements. Enjoy a collaborative work culture with flexibility and direct impact on firm operations.

Qualifications

• 4–6 years of hands-on accounting or controllership experience.
• Demonstrated experience with payroll, AR, and AP.
• Strong knowledge of PA and OH tax requirements.
• Proficiency with Sage accounting and payroll systems.
• Comfortable working independently in a small-office environment.
• High attention to detail, accuracy, and follow-through.

Responsibilities

• Maintain accurate and complete books for multiple entities.
• Process payroll through Sage, including payments and filings.
• Prepare and file federal, state, and local tax filings.
• Record journal entries and ensure proper account classification.
• Track income, expenses, and intercompany transactions.

Skills

Hands-on accounting experience

Payroll processing

Accounts receivable management

Accounts payable management

Attention to detail

Education

4–6 years of experience

Tools

Sage accounting software

Job description

Approximately 20 hours per week (additional hours during month-end, payroll, and tax periods)

• Competitive salary based on experience
• 401(k) matching
• Medical / Dental / Vision Insurance
• Paid Time Off
• Flexible Schedule
• Professional Development Assistance

Job Description

We’re hiring a hands-on Controller to manage the firm’s core accounting and financial operations. This role is ideal for a detail-oriented professional who enjoys working directly in the numbers—processing payroll, managing accounts receivable and payable, reconciling accounts, and keeping the books accurate and current.

As a small planning and data management consulting firm, E. Holdings values accuracy, accountability, and practicality. The Controller will own day-to-day accounting functions, maintain compliance with federal, state, and local tax requirements, and work closely with leadership and external CPAs to ensure smooth financial operations.

This is an active, execution-focused role—not supervisory-only. You will be directly involved in bookkeeping, payroll, reporting, and tax compliance activities.

What You’ll Do

Day-to-Day Accounting & Financial Operations

• Maintain accurate and complete books for multiple affiliated entities
• Work directly in Sage to manage the general ledger
• Perform monthly bank and credit card reconciliations
• Record journal entries and ensure proper account classification
• Track income, expenses, and intercompany transactions

Payroll, Accounts Receivable & Accounts Payable

• Process payroll through Sage, including entries, payments, and filings
• Prepare and file payroll tax payments
• Manage accounts receivable: invoicing, payment application, and follow-up
• Manage accounts payable: vendor payments, expense coding, and reconciliation
• Reconcile payroll, AR, and AP activity to the general ledger

Tax Compliance & Reporting

• Prepare and file federal, state, and local business and payroll tax filings
• Maintain PA and OH tax compliance, including local and municipal filings (PA EIT)
• Prepare and submit quarterly estimated tax payments
• Track deadlines with a tax compliance calendar
• Identify, research, and resolve discrepancies or tax notices

Month-End, Year-End & External Coordination

• Complete month-end close activities
• Prepare internal P&L and balance sheet reports
• Support year-end close and annual tax filings
• Coordinate with external CPAs and tax preparers
• Maintain well-organized financial and tax documentation
• Monthly: Payroll processing, bank/credit card reconciliations, AR/AP reconciliation, general ledger review
• Quarterly: Estimated tax filings and payments, payroll tax filings, internal financial statements
• Annual: Year-end close, W-2 and 1099 preparation, support for business tax returns, audit-ready documentation

Qualifications

• 4–6 years of hands-on accounting or controllership experience
• Demonstrated experience with payroll, AR, and AP
• Strong knowledge of PA and OH tax requirements, including local/municipal filings
• Proficiency with Sage accounting and payroll systems
• Comfortable working independently in a small-office environment
• High attention to detail, accuracy, and follow-through

Licenses/Certifications

• Valid driver’s license

Why You’ll Love Working Here

You’ll have meaningful ownership of the firm’s financial operations in a small consulting environment. You’ll work directly with leadership, manage the full accounting cycle, and ensure systems run efficiently and accurately. We offer a collaborative, professional culture, flexible scheduling, and the opportunity to see the direct impact of your work on the firm’s success.