Controller/Grants Accountant

Indian Hills Community College; Ottumwa (IA); On-site; USD 90,000 - 130,000; Full time

Job summary

Indian Hills Community College is seeking a Controller to oversee college-wide accounting, budgeting, reporting and analysis, including student and general ledger activities, grants, and plant funds. You will supervise accounting staff, evaluate performance, and ensure internal controls and compliance under the CFO’s direction.

Ideal candidates have an undergraduate accounting degree and at least seven years’ experience, with supervisory background, strong MS Office skills, and familiarity with

Qualifications

• Seven+ years of accounting/finance experience with three years in supervision.
• Strong accounting knowledge across cost, revenue, and financial reporting.
• Experience with ERP/financial systems (Ellucian/Datatel) preferred.
• Excellent verbal and written communication and organizational abilities.

Responsibilities

• Budget Development/Management and Reporting: assist CFO with annual budget processes, prepare working budgets, monitor fund balances, and assist with capital planning.
• Grants: oversee accounting, budget compliance, and reporting for college grant activity; manage indirect cost rate and audits.
• College Accounting: support implementation of college software systems, prepare financial reports, ensure year-end DOE reporting, maintain regulatory compliance.
• College Risk Management: coordinate insurance program renewals and manage risk reporting.

Skills

Accounting experience

Supervisory experience

Communication skills

Staff collaboration

Microsoft Office

Education

Bachelor's degree in accounting

Tools

Ellucian/Datatel

Microsoft Office

Job description

This position is responsible for the accounting, budgeting, reporting and analysis of college-wide operations to include: financial and student accounting, federal and state grants and contracts, auxiliary services, agency and plant fund operations, and the Indian Hills Community College Foundation. This position will supervise accounting positions and work assignments, and will conduct staff evaluations. This position will have responsibility for management compliance and internal controls of the business office processes. In the absence of the CFO, the Controller is charged with the responsibility for college business operations and financial services.

Vision:

Indian Hills Community College is dedicated to empowering students and enriching communities, preparing leaders who are ready to tackle the challenges of tomorrow.

Mission:

Indian Hills Community College changes lives by inspiring learning, diversity, social enrichment and regional economic advancement.

Core Values:

Indian Hills Community College is committed to belonging, community, diversity, excellence, innovation, integrity, service and success.

• Undergraduate degree in accounting required.
• Minimum of seven years current work experience in accounting, auditing, and/or finance required with three of those years including supervisory experience.
• Experience with enterprise information systems used in financial and accounting applications (i.e. Ellucian, formerly Datatel) preferred.
• Ability to manage and analyze all accounting functions; develop, improve and document processes, work with staff and budget managers.
• Strong working knowledge of Microsoft Office.
• Strong verbal and written communication skills and organizational abilities.

1. Budget Development/Management and Reporting:

• Assist CFO with preparation of the annual certified published budget estimate summary as required by state law with distribution to Area XV for publication, submission to county auditors for levying taxes and submission to the Department of Education.
• Prepare working budget and supplemental support schedules detailing revenue and expense estimations and fund balance forecasts. Coordinate input from all college departments and budget managers in preparation of annual working budgets.
• Assist the CFO with preparing and analyzing monthly financial reporting to the College President, Board of Trustees, and others as requested.
• Assist the CFO in developing and maintaining a Capital Improvement Plan.
• Monitor and track the expenditures for the plant fund in consultation with the CFO and Director of Facilities.
• Advise, review and/or approve expenditures, monitor compliance with grant agreements and coordinate grants budgeting with Project Directors/budget managers.
• Assist student activities and athletic departments in annual budgeting and monitoring processes throughout the year to ensure that budget guidelines are being followed.
• Implement and fully utilize designated software to enable ongoing current financial communications with all budget directors. Assist departments with understanding of budget controls and system reports. Coordinate budget transfers.
• Prepare budget reports as required by the annual Budget and Salary Review Committees.

2. Grants:

• Oversee accounting, budget compliance, and financial reporting requirements for all college grant activity Quarterly, or as necessary, monitor and review compliance of grant finances and performance activity with appropriate college personnel.
• Oversee Grants Management written policies, procedures, and regulatory updates. Document and determine indirect match and leverage.
• Maintain responsibility for preparation, understanding, and communication of the Federal Indirect Cost Rate.
• Maintain responsibility for audit and monitoring requests and all financial documentation requirements.

3. College Accounting:

• Assist in the implementation, utilization, and operations of integrated college software systems/modules: financials, student accounting, payables, financial aid, continuing education.
• Assist college personnel and budget directors in understanding and usage of enterprise software as it relates to accounting and college operations.
• Represent the “Colleague Financial Module” in IHCC’s “CORE” management group.
• Prepare financial reports/presentations as requested for management purposes.
• Coordinate responsibilities and prepare year-end reports for the Department of Education as directed by the Chief Financial Officer.
• Maintain compliance with state and federal regulations including tax reporting.
• Provide assistance to auditors as related to job responsibilities. Responsible for review, response, reconciliation, and understanding of annual audit report.

4. College Risk Management:

• Serve as the IHCC alternate board member for the Insurance Management Program for Area Community Colleges (IMPACC) to understand self-insurance pool and IHCC insurance coverage.
• Coordinate and prepare specifications for annual renewal of all insurance coverage,
• including specialized areas of aviation, builders risk, and athletics.
• Receive and coordinate reports and claims of accidents/insurance issues.