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Prospect Infosystem Inc.; Nashville (TN); On-site; USD 70,000 - 95,000; Full time

Job summary

Prospect Infosystem Inc. in Nashville, TN, seeks a Fiscal Operations Manager for the Rural Health Transformation Program to provide fiscal guidance, interpret accounting rules, and coordinate between the Accounts Management Office and project staff.

You will review contracts, budgets, reimbursements, invoices, and payment provisions; assist with estimates, reconciliations, and reporting; and maintain records while ensuring compliant, efficient fiscal administration across RHTP initiatives.

Qualifications

• Knowledge of governmental accounting, federal grants management, budgeting, contract and subrecipient administration, reimbursement and payment processes, and financial reporting.
• Experience with federal or state grant programs, governmental accounting, contract management, financial reporting, or state accounting and procurement systems preferred.
• CPA, CGFM, or other relevant certification is preferred.

Responsibilities

• Serve as fiscal resource to RHTP project leads and program staff by interpreting and confirming accounting, contracting, reimbursement, invoice, payment, and documentation processes.
• Serve as primary liaison between AMO and the RHTP project team to communicate upcoming initiatives, expenditures, estimates, implementation concerns, and fiscal issues.
• Collaborate with General Ledger and Accounts Payable teams to provide advance notice of upcoming RHTP activity and ensure proper accounting, project, budget, invoice, and payment processes.
• Review proposed RHTP activities, contract budgets, deliverables, payment provisions, reimbursement requirements, and supporting documentation; identify questions or fiscal issues for resolution.
• Assist project leads with understanding relationship between contract dates, fiscal years, budget periods, obligation requirements, and liquidation periods.
• Support review of invoices, reimbursement requests, advance payment requests, and related documentation with AMO staff.
• Assist with expenditure estimates, budget monitoring, use-of-funds classification, reconciliations, reporting support, and drawdown or closeout activities as assigned.
• Maintain current knowledge of RHTP guidance, the Notice of Award, CMS FAQs, applicable federal requirements, and executed agreements; communicate changes to staff.
• Develop fiscal guidance, checklists, templates, desk guides, presentations, and tools that promote consistent RHTP fiscal processes.
• Maintain organized records and resolve documentation gaps, process questions, monitoring requests, and other fiscal issues affecting RHTP implementation.

Skills

governmental accounting

federal grants management

budgeting

contract management

financial reporting

communication

analytical skills

problem solving

attention to detail

Education

Bachelor’s degree in accounting, finance, public administration, business administration, or related field

Job description

The Rural Health Transformation Program (RHTP) Fiscal Operations Manager provides fiscal support, as needed, to RHTP project leads and program staff. The position serves as a liaison between the Accounts Management Office (AMO) and the RHTP project team; helps confirm and communicate current fiscal processes; collaborates with General Ledger and Accounts Payable staff regarding upcoming initiatives, anticipated activity, estimates, issues, and required actions; and supports consistent fiscal administration across RHTP initiatives.

Key Responsibilities

• Serve as a fiscal resource to RHTP project leads and program staff by helping interpret and confirm current accounting, contracting, reimbursement, invoice, payment, and documentation processes.
• Serve as the primary liaison, as assigned, between AMO and the RHTP project team to communicate upcoming initiatives, anticipated expenditures, estimates, implementation concerns, and issues requiring fiscal attention.
• Collaborate with General Ledger and Accounts Payable teams, as needed, to provide advance notice of upcoming RHTP activity and help ensure appropriate accounting, project, budget, invoice, and payment processes are understood and followed.
• Review proposed RHTP activities, contract budgets, deliverables, payment provisions, reimbursement requirements, and supporting documentation requirements and identify questions or potential fiscal issues for appropriate resolution.
• Assist project leads and program staff with understanding the relationship between contract dates, state fiscal years, federal budget periods, obligation requirements, expenditure deadlines, and liquidation periods.
• Support the review of invoices, reimbursement requests, advance payment requests, and related documentation in coordination with AMO staff and established fiscal processes.
• Assist with expenditure estimates, budget monitoring, use-of-funds classification, reconciliations, reporting support, and drawdown or closeout activities, as assigned.
• Maintain current knowledge of RHTP guidance, the Notice of Award, approved application, CMS FAQs, applicable federal requirements, and executed agreements; communicate relevant changes to project and fiscal staff.
• Develop or assist with fiscal guidance, checklists, templates, desk guides, presentations, and other tools that promote consistent RHTP fiscal processes.
• Maintain organized records and assist with resolving documentation gaps, process questions, monitoring requests, and other fiscal issues affecting RHTP implementation.

Knowledge, Qualifications, and Core Competencies

Knowledge of governmental accounting, federal grants management, budgeting, contract and subrecipient administration, reimbursement and payment processes, and financial reporting. Bachelor’s degree in accounting, finance, public administration, business administration, or a related field preferred. Experience with federal or state grant programs, governmental accounting, contract management, financial reporting, or state accounting and procurement systems preferred. The successful candidate will demonstrate sound fiscal judgment, analytical and problem-solving skills, attention to detail, organization, effective written and verbal communication, and the ability to translate complex requirements into clear, practical guidance while managing multiple priorities and working collaboratively with fiscal and program staff. CPA, CGFM, or other relevant certification is preferred.