Controller

ASM Tech Solutions; Mustang Ridge (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

ASM Tech Solutions in Mustang Ridge, TX, is seeking a hands-on Controller to own day-to-day accounting, month-end close, client billing, reconciliations, and financial reporting for a growing operation.

Ideal candidates have extensive experience with QuickBooks Online, accrual accounting, and strong Excel skills, with the ability to coordinate with leadership and external advisors. This is an on-site role in Central Texas.

Qualifications

• Hands-on accounting experience with month-end close and reconciliations.
• Proficiency with QuickBooks Online.
• Strong understanding of accrual accounting.
• Experience with AP/AR and financial statements.
• Excellent Excel skills including lookups and pivot tables.
• Ability to handle confidential financial information.
• On-site work in Mustang Ridge, TX.

Responsibilities

• Maintain general ledger, journal entries, and accruals.
• Own monthly close calendar and financial reporting.
• Prepare and review client invoices in QBO and settlements.
• Manage vendor invoices, payroll inputs, and payroll reconciliations.
• Reconcile inventory and cost of goods sold with operations.
• Coordinate with external advisors on tax and complex matters.
• Drive invoicing validation and automation in QBO.

Skills

Month-end close

Account reconciliations

Financial statements

QuickBooks Online

Accrual accounting

AP management

AR management

Excel

Communication skills

On-site work

Education

Bachelor’s degree in Accounting/Finance

Tools

Shopify

ShipHero

Avalara

BigQuery

Power Query

Job description

Job Title: Controller

Location: Mustang Ridge, TX

Work Arrangement: On-site

Employment Type: Full-time

About The Opportunity

We are hiring a hands‑on Controller to take ownership of day‑to‑day accounting, month‑end close, client billing, reconciliations, and financial reporting for a growing Central Texas operations and commerce business.

This is an excellent opportunity for an experienced Senior Accountant or Accounting Manager who is ready to take broader ownership of accounting operations and work closely with leadership, operations, and an outside CFO advisor.

Our accounting system is QuickBooks Online (QBO), and your initial focus will be establishing dependable accounting processes, accurate books, timely billing, and a consistent monthly close.

QuickBooks Online & Month-End Close

• Maintain the general ledger and prepare journal entries and accruals.
• Own and maintain a monthly close calendar.
• Reconcile bank, credit card, payment processor, and balance‑sheet accounts.
• Maintain clear and organized supporting documentation.
• Manage intercompany accounting across affiliated entities.
• Prepare year‑end schedules in coordination with external accounting advisors.

Client Billing & Settlements

• Prepare and review client invoices in QuickBooks Online.
• Validate billing against agreed rates, service activity, and billing schedules.
• Investigate missing, unusual, or incorrect billing items.
• Work with operations to resolve billing exceptions.
• Prepare client settlements and reconcile related balances.
• Partner with account managers on billing questions, collections, and corrections.

Accounts Payable, Payroll & Controls

• Manage vendor invoices, coding, approvals, and payment schedules.
• Coordinate payroll inputs and processing.
• Review payroll accuracy and reconcile payroll‑related accounts.
• Maintain practical accounting, payment, and close controls.
• Support sales‑tax filings and reconciliations.
• Coordinate complex tax and accounting matters with external advisors.

Inventory & Financial Reporting

• Work with operations to reconcile inventory and cost of goods sold.
• Maintain accounting records related to client‑owned merchandise.
• Produce monthly:
  • Profit & Loss statements
  • Balance Sheets
  • Cash Flow reports
  • Accounts Receivable reports
  • Accounts Payable reports
• Explain material financial changes to leadership.
• Support budget comparisons, cash planning, and margin analysis.

Invoicing Automation

• Define billing validation checks.
• Review generated invoice data against source activity.
• Identify and resolve exceptions.
• Review and approve invoice amounts before invoices are issued through QBO.

Your First 90 Days

• Learn the company’s clients and accounting workflows.
• Establish a reliable month‑end close and billing calendar.
• Take ownership of recurring reconciliations.
• Improve the consistency and timeliness of financial reporting.
• Identify and prioritize practical accounting process improvements with leadership.

What We’re Looking For

Required

• Hands‑on accounting experience with responsibility for:
  • Month‑end close
  • Account reconciliations
  • Financial statements
• Current proficiency with QuickBooks Online.
• Strong understanding of accrual accounting.
• Experience with accounts payable and accounts receivable.
• Understanding of practical accounting controls.
• Strong Excel skills, including:
  • Lookups
  • Pivot tables
  • Data reconciliation
• Excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to handle confidential financial information with discretion.
• Ability to work on‑site in Mustang Ridge, TX.

Nice to Have — Not Required

• E‑commerce or merchandise industry experience.
• Fulfillment or inventory accounting experience.
• Client settlement experience.
• Bachelor’s degree in Accounting, Finance, or related field.
• CPA or CMA certification.
• Experience with Shopify, ShipHero, Avalara, or similar systems.
• Power Query experience.
• BigQuery familiarity.
• Experience reviewing automated finance or billing workflows.

Why Join Us?

• Take meaningful ownership of the accounting function.
• Work directly with company leadership.
• Receive support and guidance from an outside CFO advisor.
• Join a growing business operating at the intersection of commerce, creative brands, and music.
• Help improve accounting processes and systems as the company grows.