Controller

Colvin Resources Group; Dallas (TX); On-site; USD 110,000 - 170,000; Full time

Job summary

Colvin Resources Group, Texas-based insurance firm, is seeking a hands-on Controller to lead day-to-day accounting and financial reporting across commercial lines, personal lines, and employee benefits.

Reporting to the CEO, you will oversee accounting operations, enhance internal controls, manage the monthly close, and collaborate with tax advisors. Ideal candidates have 5–8 years of accounting leadership and a Bachelor's degree in a related field.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 5–8 years of accounting experience with leadership responsibility.
• Strong understanding of GAAP and financial reporting.
• Experience managing accounting operations and close processes.

Responsibilities

• Oversee accounting operations, general ledger and financial reporting.
• Maintain internal controls and accounting procedures.
• Lead monthly close and department-level reporting.
• Coordinate with tax advisors and regulatory filings.
• Develop and mentor accounting staff.

Skills

Leadership

GAAP knowledge

Financial reporting

Close processes

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Applied Epic

Job description

Texas based insurance company is hiring!

CONTROLLER

The Controller is responsible for day-to-day financial operations, accounting integrity, and financial reporting for a Texas-based independent insurance agency across segments of commercial lines, personal lines and employee benefits.

The Controller will operate in a closely held S-Corporation environment without audit requirements, supporting ownership with accurate, consistent, and decision-useful financial information. Reporting to the CEO, the Controller will work closely with the executive leadership team and shareholders to support financial transparency and operational efficiency. This role is ideal for a hands-on leader who can manage a team while staying close to the details.

Key Responsibilities

Accounting & Financial Operations

• Oversee all accounting operations, including general ledger and financial reporting.
• Maintain and improve internal controls and accounting procedures.
• Utilize Applied Epic and Excel-based reporting to support operational and financial insights.
• Ensure consistency and clarity in financial reporting, with clear visibility into financial performance, cash flow and profitability.
• Manage the monthly close process
• Maintain financial reporting using a hybrid accounting approach, including accrual-based recognition for agency bill revenue and cash-based recognition for direct bill and contingent commission revenue.
• Prepare monthly financial statements including income statement by department (Commercial, Personal Lines, Employee Benefits) and producer-level reporting.

Commission & Revenue Accounting

• Oversee the full agency life cycle, including invoicing, collections, and carrier remittance.
• Oversee all aspects of commission accounting, including agency bill, direct bill, and contingent commission.
• Provide monthly variance analysis versus budget
• Oversee reconciliation of carrier statements, commission downloads, and expected commission income.
• Develop and maintain reporting to track difference between revenue earned, billed and cash received.
• Monitor client premium receivables and ageing reports.
• Investigate and resolve discrepancies between billed premium, collected premium, and commissions received.
• Support financial tracking and reporting of expense management and cost controls
• Oversee the full agency bill life cycle, including carrier remittance.
• Ensure timely remittance of carrier and vendor payables.
• Work directly with the accounting departments of the various insurance providers on any premium invoice or payment discrepancies.

Payroll, Producer Draw & Sales Expenses

• Oversee monthly sales expense reporting and approval process utilizing SAP Concur expense management software.
• Prepare at least quarterly updates of sales expense accounts.
• Prepare at least quarterly updates of YTD salary (draw) versus production credit.
• Provide year-end mileage reimbursement request memo to producers.
• Provide year-end settlement statements.

Regulatory & Compliance

• Ensure compliance with GAAP and applicable insurance accounting requirements.
• Support regulatory filings and documentation as needed, including surplus lines tax filings and other states tax filings.

Budgeting & Forecasting

• Lead the annual budgeting process, working with the CEO and Executive Leadership to provide a draft budget by first of December each year, and maintain rolling forecasts.
• Support budget planning related to producer hiring, organic growth and book-of-business acquisitions.
• Track key performance indicators including revenue per employee, EBITDA margin, producer performance, and service staffing metrics.
• Complete quarterly Organic Growth and Profitability Survey questionnaire approximately 20-25 days after the close of each quarter.
• Provide financial data for the annual Assurex Affiliation Agreement.

Treasury & Corporate Support

• Assist with cash management, banking relationships, and basic treasury functions.
• Support S-Corp accounting activities and coordination with tax advisors.
• Provide shareholders with quarterly estimated tax distributions and final year end distributions.
• Assist COO with Promissory Notes and creating the Stock Purchase Payment Schedules for existing and new shareholders.
• Responsible for managing the shareholder promissory notes, including annual payments, are received by the appropriate due dates.
• Assist COO with the initial Promissory Note and creating the Stock Purchase Payment Schedules for all selling shareholders.
• Responsible for managing the selling shareholder promissory notes and that the semi-annual payments are made on a timely basis.
• Support the annual independent fair market value (FMV) valuation process by providing accurate and supportable financial data.
• Coordinate with external CPA firm for tax filings and advisory support.
• Assist VP of HR with monthly and bi-weekly payroll as well as bonus runs.
• Provide financial data for the annual E&O policy renewal.
• Manage and develop accounting staff, including training, delegation, and performance oversight.
• Establish structure and discipline while maintaining a practical and efficient operating environment.
• Improve workflows within the agency management accounting system to reduced manual processes, while exploring 3rd party AI platforms that will integrate with EPIC to further reduce manual processes.
• Ensure proper workload distribution and cross-training within the team.
• Foster a collaborative and accountable team environment.

Qualifications

Required:

• Bachelor’s degree in Accounting, Finance, or related field
• 5–8 years of accounting experience, including leadership responsibility
• Strong understanding of GAAP and financial reporting
• Experience managing accounting operations and close processes

Preferred:

• CPA highly preferred
• Experience in Property & Casualty insurance or insurance brokerage
• Familiarity with Applied Epic or similar systems