Contributions Administrator

Greenslate-LLC; City of Albany (NY); Remote; USD 40,000 - 45,000; Full time

Benefits offered by this job

401(k) match

Mental health support

Accident insurance

Wellness discounts

Holisticly platform perks

Job summary

GreenSlate is seeking a Contributions Administrator to ensure accurate preparation, reconciliation, and timely payment of union benefit contributions for entertainment clients. The role supports remittance reports, coordinates with coordinators, and helps maintain smooth daily operations in a fully remote US setting.

The position emphasizes precision, client-focused service, and the ability to handle multiple tasks, including data investigation and reconciliations.

Qualifications

• 1-2 years of experience in Accounting Administration or AP.
• Advanced-level knowledge of Excel.
• Data analysis focus.
• Highly organized with acute attention to detail.
• Problem-solving orientation and client-focused.

Responsibilities

• Prepare and reconcile Contributions Remittance reports in Excel, GoogleSheets, and Adobe.
• Meet weekly, reporting tight deadlines.
• Respond to department emails daily in a timely fashion.
• Assist in the payment of weekly bills through NetSuite.
• Assist Coordinators and Supervisors in day-to-day tasks.
• Verify, review, and facilitate paying weekly Remittance.
• Assist and support internal clients upon request in a timely manner.
• Report and elevate any issues to the Manager as needed.

Skills

Data analysis

Attention to detail

Organization

Problem-solving

Client-focused

Tools

Excel

Job description

JOB BRIEF

As a Contributions Administrator at GreenSlate, you will be an essential part of the team ensuring that union benefit contributions are prepared, reconciled, and paid accurately and on time for our entertainment industry clients. You will process remittance reports, support daily department operations, assist coordinators and supervisors, and elevate issues as needed to keep the workflow running smoothly. Your precision and reliability directly protect the benefits production crews depend on.

This role is remote within the United States.

WHO WE ARE

GreenSlate is the fastest-growing provider of technology and business solutions for media productions. We provide the most advanced technology for production accounting and entertainment payroll. Our innovative cloud-based platform is evolving the entertainment industry’s back-office by replacing inefficient paper-based processes with digital solutions. The studios, film franchises, independent producers, and content creators we serve benefit from greater efficiencies, better access to data, and cost savings, and they minimize their impact on the environment. GreenSlate offers a full range of payroll, software application, production accounting, tax credit management, ACA compliance & benefits, production insurance, and consulting services. To learn more about the productions we partner with, please visit greenslate.com.

WHAT WE EXPECT FROM YOU

• Prepare and reconcile Contributions Remittance reports in Excel, GoogleSheets, and Adobe
• Meet weekly, reporting tight deadlines
• Respond to department emails daily in a timely fashion
• Assist in the payment of weekly bills through NetSuite

• Assist Coordinators and Supervisors in their day-to-day tasks

• Verify, review, and facilitate paying weekly Remittance
• Assist and support internal clients upon request in a timely manner
• Report and elevate any issues to the Manager as needed
• Including but not limited to other administrative duties associated with Contributions deliverables, such as data investigation, reconciliations, and auditing outgoing benefits and reports
• Depending on location, including but not limited to in-office administrative preparation of Contributions Remittance reports and payments**

WHO YOU ARE

• 1-2 years of experience in Accounting Administration, similar to Accounts Payable
• Must have advanced-level knowledge of Excel
• Must possess data analysis focus
• Highly organized, accurate, with acute attention to detail
• Problem-solving orientation, looking for solutions, not just focused on accomplishing tasks
• Client-focused with the ability to be assertive
• Someone who loves a challenge

WHAT YOU CAN EXPECT FROM US

• Compensation that reflects your value: Competitive salary packages tailored to your experience, with opportunities for regular reviews and raises
• Comprehensive Benefits: Benefits that go beyond the basics, including a matching 401(k), Employee Assistance Program/mental health support, accident insurance, wellness discounts, and perks through the Holisticly platform
• Full-Time Remote Flexibility: Enjoy working remotely with all the tools and support needed to stay connected and productive
• Impactful Work: Be part of projects that make a difference in the entertainment industry, with a direct influence on shaping our future and making tangible change
• A Thriving, Collaborative Culture: Join a team that values open communication and creativity. Quality, Urgency, Innovation, Service, and Collaboration drive everything we do, backed by access to leading AI tools, so you can work smarter, not harder

SALARY RANGE:

$40K to $45K

The physical demands that are described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to hear and see. The employee is regularly required to stand and sit/ The employee is regularly required to practice manual dexterity sufficient to operate standard office equipment. Specific vision abilities required by this job include close vision and distant vision. While performing the duties of this job, the employee is exposed to standard office equipment. Occasionally called upon to work hours in excess of the normal daily schedule. The employee may need the ability to lift up to 50 pounds.

GreenSlate is an equal opportunity employer and committed to providing equal employment opportunity to all applicants and team members regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, handicap, veteran status, marital status, criminal history, or any other category protected by applicable federal and state law. GreenSlate makes reasonable accommodations for handicapped and disabled team members.

GreenSlate is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States.